Indo Tibetan Border Police Helmet with Mounted Cameras and Gear Tender 2026 Rajasthan
Bid Publish Date
22-Sep-2026, 6:01 pm
Bid End Date
17-Oct-2026, 12:00 pm
EMD
₹5,23,060
Progress
Key Highlights
- • Specific brand/OEM requirements and turnover criteria for OEMs
- • Mandatory EMD amount and implications for bid submission
- • 25% quantity option clause and its effect on delivery schedule
- • three-year residual market life requirement for offered products
- • Non-obsolescence and OEM continuity expectations
- • Delivery extension calculations and minimum 30-day rule
- • Required financial documents: audited statements or CA certificates
- • No explicit technical standards listed in tender text
Tender Overview
Indo Tibetan Border Police (ITBP) invites bids for a comprehensive assortment of field gear, including helmet with mounted cameras, sunglasses, body warmer, torch, waterproof jacket, track suit, trekking shoes, climbing rope, rappelling rope, and harness. The contract contemplates flexible quantity adjustments up to 25% of bid/contracted quantities, with delivery timelines extending from the original schedule. The project uses the 25% option clause to accommodate operational demand shifts and extended delivery periods. The bidder must demonstrate financial stability and market viability with OEM turnover criteria and three years of residual product life. The EMD is ₹523,060, underscoring the procurer’s emphasis on credible bidders. This procurement aims to equip paramilitary and field personnel with reliable gear suitable for rugged environments, while ensuring OEM support aligns with long-term maintenance expectations. ITBP’s diverse gear scope highlights a multi-category security equipment requirement, with emphasis on non-obsolescence and OEM continuity.
Technical Specifications & Requirements
- Product categories: helmet with mounted cameras, sunglasses, body warmer, torch, waterproof jacket, track suit, trekking shoes, climbing rope, rappelling rope, harness
- EMD: ₹523,060
- Quantity flexibility: increase/decrease up to 25% of bid quantity; extended delivery period calculations: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Delivery terms: delivery period extends from the last date of original delivery order; performance extensions permitted during contract currency
- Financials: bidders must show three-year average turnover (last three financial years) and OEM turnover criteria with audited statements or CA certificate
- Life cycle: offerings must have at least 3 years residual market life; not marked as end-of-life by OEM
- Brand/OEM considerations: OEM turnover criteria and non-obsolescence requirement apply; no explicit standards specified; suppliers should ensure product availability and warranty support
- Environment/usage: gear suitable for rugged field deployment by security forces; emphasis on reliability and field readiness
Terms, Conditions & Eligibility
- EMD: ₹523,060; terms specify secure deposit submission as part of bid
- Turnover criteria: bidder and OEM must meet minimum average annual turnover over the last 3 years; documentation via audited balance sheets or CA certificate
- Delivery timeline: delivery terms tied to original order date with option-driven extended periods; minimum extension 30 days
- Life cycle requirement: product must have at least 3 years residual market life at bid date
- Obsolescence clause: products should not be declared end-of-life by OEM during the bid life
- Financial health: bidder must avoid liquidation or similar proceedings; an undertaking is required
- Documentation readiness: possess GST, PAN, experience certificates, and OEM authorizations as applicable
- Not specified sections: no explicit city/location data; procurement scope covers multiple gear items for ITBP
Key Specifications
-
Helmet with mounted cameras
-
Sunglasses
-
Body warmer
-
Torch
-
Waterproof jacket
-
Track suit
-
Trekking shoes
-
Climbing rope
-
Rappelling rope
-
Harness
-
EMD ₹523,060
-
Delivery period based on original and extended terms
Terms & Conditions
-
25% quantity increase/decrease right for purchaser
-
OEM turnover criteria and three-year average turnover requirement
-
Product life cycle minimum of 3 years residual market life
-
Delivery extensions governed by option clause with minimum 30 days
-
Bidder must avoid liquidation and provide undertaking
Important Clauses
Payment Terms
EMD amount of ₹523,060; payment conditions to be defined in later contract; ensure readiness of bank guarantees if required
Delivery Schedule
Delivery period starts from last date of original delivery order; extensions possible with 30-day minimum; option clause allows up to 25% quantity changes
Penalties/Liquidated Damages
Details not specified; implied penalties may apply for delays per contract terms
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Demonstrate three-year turnover ( bidder and OEM ) with supporting certificates
-
Offer non-obsolete products with at least 3 years residual market life
Tender Data
Bid Details
Quantity
4550
Category
Helmet with mounted cameras
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
60
OEM Avg. Turnover
450
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Helmet with mounted cameras , Sunglasses , Body Warmer , Torch , Waterproof jacket , Track Suit , Trekking Shoes , Climbing Rope , Rappelling Rope , Harness
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
3
Delivery Cities
Almora, Dehradun, Shimla
Delivery Pincodes
171010, 248146, 263643
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepak Singh Nagnayal | 263643,SECTOR HQ ALMORA ITBP CAMP ALMORA DIST ALMORA UTTARAKHAND PIN263643 | Almora | Uttarakhand | 263643 | 75 | 30 | - |
| Roshan Lal | 248146,SECTOR Head Quarter,DEHRADUN, ITBP Camp Seemadwar | Dehradun | Uttarakhand | 248146 | 125 | 30 | - |
| Vinod Singh Rawat | 171010,CONSIGNEE, SECTOR HEAD QUARTER, SHIMLA, ITB POLICE FORCE, PO: TARADEVI, DIST- SHIMLA (HP)-171010 MOB-8988412067 | Shimla | Himachal Pradesh | 171010 | 125 | 30 | - |
Authority Records
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Documents 13
GeM-Bidding-9910540.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST certificate
PAN card
Experience certificates demonstrating prior supply of similar security gear
Audited financial statements or CA certificate showing turnover (last 3 years)
OEM authorization / valid manufacturer certificate
Technical bid documents and EMD payment proof
Undertaking of non-liquidation or similar financial distress
Proof of product residual life and non-obsolescence (where applicable)
Frequently Asked Questions
How to bid for ITBP helmet and gear tender in 2026?
Bidders should submit GST, PAN, experience certificates, and audited turnover statements for last 3 years, plus OEM authorizations. Ensure EMD of ₹523,060 is paid and provide non-liquidation undertaking. The bid requires products with at least 3 years residual market life and OEM turnover criteria, with delivery terms governed by a 25% option clause.
What documents are required for ITBP security gear bid 2026?
Required documents include GST certificate, PAN, experience certificates for similar gear, audited financials or CA certificate for turnover, OEM authorization, EMD proof, and technical bid documents. Also include undertaking against liquidation and proof of product life and non-obsolescence.
What is the EMD amount for the ITBP gear tender in 2026?
The Earnest Money Deposit (EMD) is ₹523,060. Submit payment proof with bid and ensure the deposit is valid for the bid validity period. EMD assists evaluation and protects against non-serious bids while facilitating contract award processes.
What is the delivery extension policy in the ITBP bid?
Delivery can be extended using the option clause up to 25% of bid quantity. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may continue during contract currency.
Are there any product life requirements for ITBP gear?
Yes, bidders must offer products with at least 3 years residual market life and must ensure OEM products are not declared end-of-life before the period; this ensures ongoing supply and support for ITBP gear.
What turnover data is required for ITBP OEMs in 2026?
Bidders and OEMs must provide the minimum average annual turnover for the last three financial years, supported by audited balance sheets or CA certificates; if the company is under 3 years old, turnover is calculated from completed years post-incorporation.
What categories of gear are included in the ITBP tender 2026?
The scope includes helmet with mounted cameras, sunglasses, body warmer, torch, waterproof jacket, track suit, trekking shoes, climbing rope, rappelling rope, and harness for field operations.
What are the key eligibility criteria for ITBP security equipment bidders?
Eligibility requires sound financial health (no liquidation), capability to supply rugged field gear, OEM authorizations, three-year turnover evidence, and adherence to non-obsolescence and residual market life requirements for offered items.