GEM

Eastern Coalfields Limited Repair, Maintenance & Installation Tender for 6600V Pumping Feeder Godda Jharkhand 2025

Bid Publish Date

08-Dec-2025, 8:26 pm

Bid End Date

20-Dec-2025, 9:00 pm

EMD

₹12,200

Value

₹9,73,406

Location

GODDA , JHARKHAND

Progress

Issue08-Dec-2025, 8:26 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 24

AGITATORS FLEET OWNER TECHNICAL SERVICES BUILDING MAINTENANCE MAINTENANCE CONTRACT OF ELECTRONIC POWER REFRIGERATED INCUBATORS SWITCH YARD AMC OF COMPUTER OPERATION MAINTENANCE WATER LEVEL RECORDER AMC OF DESKTOP AMC OF ELECTRONIC MEGA POWER PROJECT MOBILE VEHICLE ULTRA SOUND THERAPY MOTOR VEHICLES SUBSTATION MACHINE TURBINE PUMPS PRINTER REPAIR MACHINERY REPAIRS AMC OF AIR CONDITION ROUTINE MAINTENANCE

Tender Overview

Eastern Coalfields Limited, under Coal India Limited, seeks procurement for repair, maintenance, and installation services of the 6600V Pumping Feeder originating from the DG Substation and supplying power to deep mine pump motor sets at Godda, Jharkhand (814133). Estimated value of the contract is ₹973,405.60 with an EMD of ₹12,200. The scope covers servicing and preventive maintenance of high‑voltage pumping infrastructure, with no BOQ items listed. Key differentiators include the 25% variation in contract quantity or duration at issue and the option to levy excess settlement charges on invoices. The buyer mandates online EMD/PBG and accepts DD in lieu of PBG with delivery of hard copy DD within 15 days of award. The tender requires compliance with the buyer’s ATC/SOW documents and past experience proof in one of several accepted formats. This opportunity is poised for contractors experienced in electrical plant maintenance within coal mine environments.

Technical Specifications & Requirements

  • No formal BOQ items or explicit technical specs are provided in the record. The procurement focuses on repair, maintenance, and installation scope for a 6600V pumping feeder serving deep mine pump motor sets.
  • Notable terms include: EMD ₹12,200, estimated value ₹973,405.60, and delivery/completion terms aligned with project scope as described in the SOW.
  • Required documentation includes past experience proofs (contract copy with invoices, client execution certificates, or equivalent supporting documents), and ATC/SOW references. Payment structure involves salary/wages payment responsibility by the service provider at project sites before seeking buyer reimbursement.

Terms & Eligibility

  • EMD: ₹12,200; online transfer permitted (RTGS/Internet banking) to Eastern Coalfields Ltd-Rajmahal Project, SBI 11524367010, IFSC SBIN0007265; include bid number and entity name in transfer details.
  • Variation Clause: Buyer may adjust contract quantity or duration by up to 25% at contract issue and post‑award.
  • Excess Settlement: Service providers may include additional charges up to a defined percentage of item‑level total value, with mandatory supporting documents.
  • Payment Terms: Salaries of contracted staff paid by provider prior to claiming from Buyer; include PF/ESIC docs and bank statements.
  • PBG/EMD Submission: Online EMD; DD as alternative for PBG with delivery of original DD within 15 days of award.
  • Experience Proof: Acceptable proofs include client contracts with invoices, execution certificates, or equivalent documents.

Key Specifications

  • 6600V Pumping Feeder servicing and preventive maintenance for deep mine pumps

  • Estimated contract value: ₹973,405.60

  • EMD: ₹12,200

  • Delivery/execution aligned to SOW terms (no explicit technical spec in record)

  • Payment terms require service provider salary payments and statutory documentation

  • Online EMD payment to SBI account; DD alternative for PBG with 15-day paper delivery

Terms & Conditions

  • 25% quantity/duration variation permitted at contract issue and post‑award

  • Excess settlement charges permitted with documented support

  • Salary/wages payments borne by service provider before claiming from Buyer

Important Clauses

Payment Terms

Service provider must pay contracted staff wages first with PF/ESIC documentation, then claim reimbursement from the Buyer.

Delivery Schedule

Delivery/commissioning aligned to SOW; no fixed calendar available in provided data.

Penalties/Liquidated Damages

Not explicitly stated in the provided data; applicable penalties would be defined in ATC/SOW.

Bidder Eligibility

  • Experience in electrical maintenance within coal mines or high-voltage systems

  • Demonstrated capability to execute repair and preventive maintenance of pumping feeders

  • Financial capacity to support salary payments and statutory compliance

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GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Past Experience proofs (contract copies or client execution certificates)

4

Invoice copies or evidence of project execution

5

Financial statements (as applicable)

6

EMD submission receipt (online RTGS/NEFT) with bid details

7

Technical bid documents and compliance with SOW/ATC

8

OEM authorization (if required)

9

PF/ESIC documentation for staff salaries

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for Godda pumping feeder maintenance tender in Jharkhand 2025?

Bidders must submit online EMD of ₹12,200 to the SBI Rajmahal Project account and provide proof of payment with bid. Ensure compliance with the ATC/SOW, provide past experience proofs, and include GST, PAN, and OEM authorizations as applicable for the Eastern Coalfields Limited tender in Godda.

What documents are required for Eastern Coalfields Limited repair tender in Jharkhand?

Required documents include GST registration, PAN, past experience proofs (contracts or execution certificates), financial statements, EMD submission receipt (online), technical bid documents aligned to the SOW, PF/ESIC documentation for staff salaries, and OEM authorizations if specified.

What are the payment terms for the 6600V pumping feeder maintenance contract?

Service providers must pay staff salaries first with PF/ESIC documentation; reimbursement from the Buyer occurs after submission of statutory documents and payment proofs. No fixed upfront payment is specified beyond the EMD submission method.

What is the EMD amount and online payment method for this tender?

EMD amount is ₹12,200. Online payment via RTGS/Internet banking to Eastern Coalfields Ltd-Rajmahal Project, SBI account 11524367010, IFSC SBIN0007265; indicate bid number and entity name in transfer details and upload proof with bid.

What is the variation clause for quantity or duration in this bid?

The buyer may increase or decrease contract quantity or duration up to 25% at the time of contract issue; after issuance, changes remain allowed up to 25% for quantity or duration as per ATC.

Are there any specific technical standards or certifications required?

The tender record lacks explicit technical standards; bidders should reference ATC/SOW documents for required standards and any OEM or ISI/ISO compliance if specified in the ATC; ensure capability for high‑voltage pumping feeder maintenance.

What is the delivery/commissioning expectation for the pumping feeder?

Delivery/commissioning must align with the SOW; no concrete calendar is provided in the data. Bidders should confirm lead times and site access during bid submission and ensure readiness to mobilize for Godda project requirements.

What evidence qualifies as past experience for this coal mine maintenance contract?

Acceptable proofs include contract copies with invoices, execution certificates from clients, third‑party release notes, or other documentation showing successful completion of similar electrical maintenance projects in mining or HV systems.