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Navsari District Police Office Cleaning & Sanitation Services Tender Gujarat 2025 ISO 9001, EMD ₹444871, 14.83 Cr

Bid Publish Date

20-Dec-2025, 2:34 pm

Bid End Date

12-Jan-2026, 9:00 am

EMD

₹4,44,871

Value

₹1,48,29,016

Location

NAVSARI , GUJARAT

Progress

Issue20-Dec-2025, 2:34 pm
Corrigendum
AwardPending
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Quantity

79506

Bid Type

Two Packet Bid

Categories 6

TREATMENT OF DRINKING WATER DRINKING WATER SYSTEM DISINFECTION SERVICE BIOCIDE DRINKING WATER SUPPLY WATER TREATMENT PLANT

Tender Overview

Navsari District Police Office (Gujarat) invites bids for Cleaning, Sanitation and Disinfection Services (outcome-based) covering both indoor and outdoor areas, including sweeping, mopping and dusting. Estimated contract value: ₹14,829,016.22 with an EMD of ₹444,871. Location: NAVSARI, GUJARAT 396040. Scope includes general cleaning across office/commercial/institutional spaces with flexible quantity/duration (up to 50%) at contract award and during execution. Essential qualification: service provider must have an ISO 9001 certificate; office of service provider must be located within the state of the consignee. This tender emphasizes compliance, statutory registrations, and payroll obligations for deployed staff.

Technical Specifications & Requirements

  • No BOQ items; tender focuses on service delivery capability rather than hardware.
  • Required: ISO 9001 certification for bidder or OEM of offered services.
  • Service coverage: indoor cleaning (sweeping, mopping, dusting) and outdoor sanitation across offices.
  • EMD: ₹444,871; estimated value ₹14,829,016; performance risk and financial standing assessment recommended.
  • Mandatory registrations: GST, PAN, Labour license (for ≥350 workers), PF/ESIC compliance, GST Returns (last 3 years 3B and receipts).
  • Documentation: Gujarat registration, Professional Tax, Establishment Act, GST, Income Tax PAN, and a sworn affidavit on non-criminal status.

Terms & Eligibility

  • Payment and staffing: salaries of deployed staff to be paid by the service provider with statutory filings; subsequent buyer payments per contract terms.
  • Delivery/Scope flexibility: buyer may adjust quantity/duration up to 50% before award and post-award during execution; firm acceptance required.
  • Compliance and oversight: seller cannot assign or subcontract without prior written consent; joint liability remains with seller and any sub-contractor.
  • Documentation: must upload certificates; last 3 years GST returns; Labour License for 350 workers; establish service presence in the consignees’ state.
  • AtC/ATC: ISO 9001 certification mandatory; ongoing evaluation of compliance with all listed terms and conditions.

Key Specifications

  • Product/Service: Cleaning, Sanitation and Disinfection Services (outcome-based) for office/institutional and residential spaces

  • Estimated value: ₹14,829,016.22; EMD: ₹444,871

  • Standards: ISO 9001 certification required for bidder or OEM

  • Staffing: compliance with PF/ESIC; Labour license required for 350 workers

  • Documentation: GST, PAN, GST 3B returns for last 3 years; establishment registrations

  • Delivery: flexible quantity/duration up to 50% before/after award

Terms & Conditions

  • EMD amount and payment terms are defined; ensure validity until contract award

  • 50% quantity/duration flexibility pre- and post-award; bidder must accept changes

  • Service provider must pay staff salaries first, with statutory filings to buyer

  • Sub-contracting requires prior written consent; joint liability retained

  • ISO 9001 certification mandatory; permits evaluation of compliance withTerms

Important Clauses

Payment Terms

Service provider pays staff salaries upfront with PF/ESIC filings; buyer reimburses per contract terms

Delivery Schedule

50% fluctuation allowance on quantity/duration before contract issue; post-award changes limited to 50%

Penalties/Liquidated Damages

Not explicitly stated; ensure specified LDs or performance bonds in final contract

Bidder Eligibility

  • Not under liquidation or bankruptcy; undertaking to be uploaded with bid

  • ISO 9001 certification for bidder or OEM

  • Labour license for >=350 workers and PF/ESIC compliance

  • GST registration and GST returns (3B) for last 3 years

  • Gujarat state registration and professional tax compliance

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar cleaning/disinfection contracts)

4

Financial statements (audited or notarized)

5

EMD deposit receipt or bank guarantee

6

Technical bid documents and bid submission checklist

7

OEM authorization (if applicable)

8

Gujarat State Company Registration Certificate

9

Professional Tax registration

10

Labour license (for 350 workers)

11

PF & ESIC registrations, GST returns (last 3 years 3B) and receipts

12

Audited or self-attested GST returns of last 3 years

13

Affidavit of non-involvement in criminal activity

Corrigendum Updates

0 Update

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Navsari cleaning tender in Gujarat 2025 with ISO 9001?

Bidders must meet eligibility criteria including ISO 9001 certification, GST registration, and last 3 years GST returns. Prepare EMD ₹444,871 and financial statements. Submit Labour license if employing 350+ workers, PF/ESIC documents, and affidavits. Ensure service presence in Gujarat and complete bid with all ATC documents.

What documents are required for Navsari cleaning services bid in Gujarat?

Required documents include GST registration, PAN card, last 3 years GST 3B returns, Labour license for 350 workers, PF/ESIC registrations, Establishment Act registration, Professional Tax, Gujarat registration certificates, OEM authorizations if applicable, and a sworn affidavit of non-criminal activity.

What are the technical standards for Navsari police sanitation tender 2025?

Bidder must hold ISO 9001 certification; no hardware BOQ. Focus is on service capability, sanitization protocols, and compliance with PF/ESIC, GST, and labour licenses. Ensure internal systems meet quality management requirements and provide evidence in technical bid.

When is the delivery/implementation window for Navsari cleaning contract?

Flexibility allows up to 50% quantity or duration changes before contract issue and up to 50% thereafter. Exact start date will be specified in the final contract; ensure readiness to mobilize staff and establish Gujarat-based service office.

What is the EMD amount for the Navsari cleaning tender?

The required EMD is ₹444,871. Submit via Demand Draft or online payment as per tender portal instructions; ensure validity through contract award and include with technical bid submission as proof of earnest commitment.

What are the payroll and statutory obligations for staff deployed?

The service provider must pay salaries first, with PF and ESIC filings, and provide bank statements showing payments. Ensure compliance with all applicable labour laws and attach statutory documents in the bid submission.

What documents prove eligibility for Gujarat state service contracts?

Provide Gujarat state registration, Professional Tax, Establishment Act certificate, GST registration, PAN, and a notarized affidavit of non-criminal activity. Include last 3 years GST returns and labor license if applicable, to verify local compliance.

Are subcontracting restrictions applicable for Navsari cleaning services?

Yes. Sub-contracting requires prior written consent from the buyer; unauthorized assignment is prohibited. All performance remains jointly and severally liable with the main contractor and any subcontractor.