Infant Warmer (V2)
All India Institute Of Medical Sciences (aiims)
RAIPUR, CHHATTISGARH
Posted:
4 June 2025
Closed:
19 June 2025
GEM
GEM
JIPMER Infant Warmer (V2) Procurement Karaikal Puducherry 2017 MDR Compliant Medical Device Bid
Bid Publish Date
10-Jul-2026, 11:09 am
Bid End Date
23-Jul-2026, 4:00 pm
Location
Progress
Issue10-Jul-2026, 11:09 am
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • Mandatory MDR 2017 compliance and updated Medical Device license under Drugs and Cosmetic Act 1940
- • Electrical Safety Compliance standard required; data sheets must match product specifications
- • Make in India authorization certificate required; OEM/authorized distributor details with bid
- • X‑ray readiness features: rotatable warmer head, X‑ray cassette holder, and cassette positioning markings
- • 3+ years government/PSU supply experience; exact contracts to be submitted as support
- • Potential comprehensive warranty option that supersedes catalogue warranty
- • EMD exemption possible for MSME/NSIC; otherwise appropriate security deposit applies
- • Delivery and installation at JIPMER KaraiKal, Puducherry UT; strict documentation with bid
Categories
1
Tender Overview
The procurement is for an Infant Warmer (V2) at JIPMER Karaiakal, Puducherry, under the Department of Health and Family Welfare. The bidder must supply a baby warmer featuring a user‑friendly touch panel, rotatable warmer head for X‑ray access, height adjustment, and a comprehensive display with hygienic, liquid‑proof control panel. Certifications include MDR 2017 compliance, valid medical device license under the Drugs and Cosmetics Act, and manufacturer/testing certifications. The contract requires data sheets, OEM authorization, and a potential comprehensive warranty option. The scope emphasizes safe, uniform heat distribution and X‑ray cassette compatibility. Bidding may require evidence of prior government/PSU supply and Make in India certification. This is a regulated medical device procurement with strict documentation and testing expectations as part of JIPMER’s equipment modernization in KaraiKal. The unique aspects include explicit X‑ray readiness markings, cassette holder provisions, and dedicated alarms with 15‑minute cycle reminders for manual mode.
Technical Specifications & Requirements
- User friendly touch panel control with large digital readout
- Type of heater suitable for neonatal warming with uniform heat distribution
- Audiovisual alarm facility including 15‑minute audible/visual alerts in Manual Mode
- Rotatable warmer head for unobstructed X‑ray access and cassette holder provision
- Feather Touch operation and liquid‑proof control panel for easy disinfection
- Height adjustable cradle with clearly displayed mode selection
- X‑ray tray and skin temperature probes (reusable and disposable)
- Certification requirements: MDR 2017 compliance, Medical Device license under Drugs and Cosmetic Act, manufacturing unit certification, and test reports per MDR; Electrical Safety Compliance
- Warranty option for comprehensive coverage (if opted)
Terms, Conditions & Eligibility
- Experience requirement: Supplier or OEM must have 3+ years supplying similar medical devices to government/PSU with contract copies
- EMD: Exemption possible for MSME/NSIC; otherwise provide appropriate security
- Make in India authorization certificate to be enclosed
- Delivery/ Installation: to JIPMER KaraiKal, Department of Obstetrics and Gynecology, Third Floor, Academic Building, 609602
- Data Sheet submission with bid; ensure no mismatch with offered product parameters
- Warranty/penalties: option for comprehensive warranty; ensure compliance with MDR testing and license validity
- Vendor documents: OEM authorization, Malicious Code certificate, and proper licensing are mandatory
Key Specifications
-
Product name: Infant Warmer (V2) with MDR 2017 compliance
-
Key features: touch panel control, rotatable warmer head, audiovisual alarms, height adjustable cradle
-
Safety: liquid‑proof control panel, large digital display, hygiene‑friendly disinfection
-
X‑ray readiness: provision for X‑ray cassette holder and markings on bassinet
-
Accessories: reusable and disposable skin temperature probes, storage drawer, X‑ray tray
-
Standards: MDR 2017, Electrical Safety Compliance; Medical Device license under Drugs and Cosmetic Act 1940
-
Warranty: option for comprehensive warranty if bid includes it
Terms & Conditions
-
EMD viability depends on MSME/NSIC exemption; otherwise payment security is required
-
Delivery and installation at JIPMER KaraiKal, Puducherry UT following contract
-
Mandatory data sheet, OEM authorization, and MDR‑related test reports with bid
Important Clauses
Payment Terms
Not specified in data; bidders should prepare for standard govt terms including milestone payments and possible advance per contract
Delivery Schedule
Delivery and installation to JIPMER KaraiKal, Puducherry UT; ensure on‑time performance and commissioning
Penalties/Liquidated Damages
Not detailed; bidders should anticipate LDs for late delivery or non‑conformance as per buyer terms
Bidder Eligibility
-
3+ years in supplying neonatal/infant warmer or comparable medical devices to government/PSU
-
MDR 2017 compliance, valid Medical Device license under Drugs and Cosmetic Act, and electrical safety certification
-
OEM authorization and Make in India certification attached
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Infant Warmer (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Karaikal
Delivery Pincodes
609602
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Leelapalli Anusha | 609602,WRPQ+3J3, Kamarajar Salai Ext, Karaikal, Puducherry 609602 | Karaikal | Puducherry | 609602 | 2 | 15 | - |
Authority Records
MINISTRY OF HEALTH AND FAMILY WELFAREHEALTH AND FAMILY WELFARE DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9550167.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
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GEM
Health and Family Welfare Services Department Puducherry Infant Warmer (V2) Tender 2025 – BIS/CISL ISI/IS 550 Compliant
N/a
PONDICHERRY, PUDUCHERRY
Posted:
7 November 2025
Closed:
28 November 2025
GEM
Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PRODUCT INFORMATION | User friendly touch panel control | Yes |
| PRODUCT INFORMATION | Type of heater | Ceramic / High Alloy Steel / Quartz infrared / Calrod heater |
| PRODUCT INFORMATION | Audiovisual alarm facility | Overheating beyond set temperature range, Spurt in Heater output i.e. more than 60% heater output for 10 minutes system should raise alarm and cutoff heater, Power failure, Heater failure, Patient temperature less/Greater than required/set temperature, Probe failure, Temperature Probe disconnect |
| PRODUCT INFORMATION | Warmer head should be rotatable in different direction, so as to allow taking X-ray | Yes |
| PRODUCT INFORMATION | Colour temperature | 3700K to 5100K |
| PRODUCT INFORMATION | Facility to lock the keyboard to avoid unwanted user modification of the set parameters | Yes |
| PRODUCT INFORMATION | Should have a Feather Touch operation with large digital display and comprehensive alarms, Control Panel should be liquid proof and allow easy and hygienic disinfection | Yes |
| PRODUCT INFORMATION | In Manual Mode an auditory and visual alarm shall be given at least every 15 minutes | Yes |
| PRODUCT INFORMATION | Height Adjustable feature | Manual |
| PRODUCT INFORMATION | Provision for X-Ray cassette holder | Yes |
| PRODUCT INFORMATION | Markings on the bassinet and X-Ray cassette holder to enable proper positioning of the baby while doing the X-Ray | Yes |
| Settings | Settings with facility to clearly display the selected mode | Manual mode |
| Settings | User's interface | Manual and Servo controlled temperature regulation |
| Settings | Software and/or standard of communication(where ever required) | Inbuilt software; Interruption and restoration of the power supply does not change the preset values |
| PHYSICAL CHARACTERISTICS | Should maintain desired set temperature and uniform heat distribution in baby cradle | Yes |
| ACCESSORIES | Number of Skin temperature probe (Reusable) | 10 |
| ACCESSORIES | Number of Skin temperature probe (Disposable) | 50, Not Provided |
| ACCESSORIES | Number of Storage drawer | 2, Not Provided |
| ACCESSORIES | Number of X- ray tray | 1 |
| CERTIFICATIONS | Compliance to Medical Device Rules (MDR) 2017 as amended till date | Yes |
| CERTIFICATIONS | Availability of valid Medical Device license for the product issued from the competent authority defined under Drugs and Cosmetic Act 1940 and Rules made there under as amended till date | Yes |
| CERTIFICATIONS | Certification for manufacturing unit | ISO:13485 (Latest) |
| CERTIFICATIONS | Availability of Test Report for each supplied batch/product as per Medical Device Rule (MDR) 2017 as amended till date | Yes |
| CERTIFICATIONS | Submission of all necessary certifications, licenses and test reports to the buyer at the time of bid submission or along with supplies as per buyer requirement | Yes |
| CERTIFICATIONS | Electrical Safety Compliance Standard | IEC 60601-1-2 or Equivalent BIS |
| WARRANTY | Warranty (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue) | 5 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar government/PSU supply (3+ years) with contract copies
4
Financial statements and turnover proof
5
EMD/Security deposit (or MSME/NSIC exemption certificate)
6
OEM authorization / Manufacturer Authorization
7
Data Sheet of offered infant warmer with reference parameters
8
Make in India authorization certificate
9
Electrical Safety Compliance certificate
10
MDR compliance certificates and Medical Device license
11
Test reports for each batch/product as per MDR 2017
12
Malicious Code certificate
13
Submission of all required certifications, licenses, and test reports at bid submission
Frequently Asked Questions
How to bid for the infant warmer tender in Puducherry 2026
Bidders must meet MDR 2017 compliance, provide Medical Device license under the Drugs and Cosmetic Act, and submit OEM authorization, data sheets, and test reports. Include 3+ years of government/PSU supply experience, Make in India certificate, and EMD documentation (if applicable). Delivery to JIPMER KaraiKal is required.
What documents are required for the infant warmer bid in JIPMER Puducherry
Submit GST, PAN, 3+ years experience proof with contracts, OEM authorization, MDR certificates, electrical safety certificate, Make in India authorization, data sheets, and test reports for every batch. Include Malicious Code certificate and vendor licenses as per buyer terms.
What are the technical specifications for the infant warmer V2
The warmer must have a user friendly touch panel, rotatable head for X‑ray access, height adjustability, audible/visual alarms every 15 minutes in manual mode, liquid‑proof control panel, and X‑ray cassette holder with positioning markings. Includes reusable and disposable skin temperature probes.
What are the MDR certification requirements for this tender
Bidders must provide MDR 2017 compliance documentation, valid Medical Device license under the Drugs and Cosmetic Act, plus batch test reports as per MDR. Ensure all certifications are current and verifiable at bid submission or delivery.
When is the delivery and installation expected for JIPMER KaraiKal
Delivery and installation should be completed at JIPMER KaraiKal, Department of Obstetrics and Gynecology, Third Floor Academic Building, 609602, Puducherry UT, per purchaser terms. Ensure coordination for on‑site commissioning and handover with hospital Biomedical teams.
What is required for Make in India authorization in this bid
Submit a valid Make in India authorization certificate from the OEM or authorized distributor, with complete entity details, product model, and scope of supply. This must accompany bid submission to demonstrate local manufacturing or authorized capability for the infant warmer.
Are EMD exemptions available for MSME bidders in this tender
EMD exemptions apply if the bidder holds MSME/NSIC registration with an exemption certificate. If not, provide standard EMD as per tender terms. Ensure certificate validity and submission alongside other bid documents.
What warranties are available for the infant warmer under bid
A comprehensive warranty option may be offered in bidding, which would supersede the standard catalogue warranty if selected. Verify coverage period, components included, and AMC terms during bid submission.
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Documents 4
GeM-Bidding-9550167.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS