Customised Mementoes and Prizes
Indian Air Force
BANGALORE, KARNATAKA
Posted:
20 January 2026
Closed:
30 January 2026
GEM
GEM
Indian Air Force Customized Mementoes and Prizes Tender Bangalore Karnataka 2026
Bid Publish Date
25-May-2026, 8:05 am
Bid End Date
15-Jun-2026, 11:00 am
Location
BANGALORE , KARNATAKA
Progress
Issue25-May-2026, 8:05 am
AwardPending
Quantity
159
Bid Type
Two Packet Bid
Key Highlights
- • Specific quantity flex: up to 25% increase during contract and currency with contracted rates
- • Delivery address and installation location: Air Force Technical College, Jalahalli West, Bangalore
- • Mandatory Detailed Design Drawings submission within 5 days of award and Buyer approval timeline
- • 2 years residual market life requirement for all offered products
- • Vendor Code Creation documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
- • Experience criterion: 2 years in manufacturing/supply to Central/State Govt or PSU
Tender Overview
The Indian Air Force, Department Of Military Affairs, invites bids for customised mementoes and prizes. The procurement is to be executed at Air Force Technical College, Jalahalli West, Bangalore, Karnataka. The bid includes a flexible quantity option of up to 25% increase at contracted rates, with delivery timelines recalculated accordingly. Successful bidders must submit Detailed Design Drawings within 5 days of award, and approvals may modify delivery schedules without liquidated damage. Bidders must ensure products are not obsolete and have at least 2 years residual market life. Required submissions include PAN, GSTIN, cancelled cheque, and EFT mandate for Vendor Code Creation. Experience with similar government procurements for at least 2 years is mandatory.
Technical Specifications & Requirements
- No formal technical specifications available in the tender data; emphasis on design approval and delivery execution at the Bangalore address.
- Mandatory process: submit Detailed Design Drawings within 5 days of award; proceed only after Buyer approval or modification list within 5 days.
- Address for delivery/installation: Air Force Technical College, Jalahalli West, Bengaluru 560015.
- Product lifecycle constraint: offered items must have at least 2 years residual market life; no end-of-life items to be supplied.
- Vendor Code prerequisites: provide PAN, GSTIN, cancelled cheque, and EFT mandate.
- Experience criterion: 2 years of regular manufacturing/supply to Central/State Govt/PSU bodies.
Terms, Conditions & Eligibility
- Delivery terms: quantity adjustments allowed up to 25% of bid quantity and within the same contracted rates.
- Pre-approval process: Detailed Design Drawings must be approved by the Buyer; delays in Buyer approval extend delivery period without LD.
- Financial fitness: bidders must declare non-liquidity status and provide undertaking against liquidation or bankruptcy.
- Documentation: submit PAN, GSTIN, cancelled cheque, EFT mandate, and proof of prior Govt/PSU contracts.
- Product lifecycle: only items with minimum 2 years residual market life will be considered.
- Compliance: address all terms specified by the Buyer-added terms; no obsolescence risk allowed.
Key Specifications
-
Product category: Customised mementoes and prizes
-
Delivery location: Air Force Technical College, Jalahalli West, Bengaluru 560015
-
Design approval: Detailed Design Drawings to be submitted within 5 days of award
-
Approval timeline: Buyer to approve or list modifications within 5 days
-
Product life: Minimum 2 years remaining market life; no end-of-life items
-
Vendor prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
-
Experience: 2 years supplying to Govt/PSU/birms
Terms & Conditions
-
EMD: Not specified in data; ensure compliance with standard government bid deposits if applicable
-
Delivery: 25% quantity increase allowed with contracted rates and extended period calculation
-
Approval: Detailed Design Drawings must be approved by Buyer; delays extend delivery without LD
Important Clauses
Delivery Schedule
Option to increase quantity up to 25% with calculated extended delivery period; additional time = (increase/original) × original delivery period, minimum 30 days
Drawings Approval
Submit Detailed Design Drawings within 5 days; Buyer to approve or list modifications within 5 days; no LD for Buyer approval delays
Preliminary Documentation
Submit PAN, GSTIN, cancelled cheque, EFT mandate; demonstrate non-liquidity and non-bankruptcy status
Bidder Eligibility
-
2 years of continuous manufacturing/supply to Central/State Govt or PSU
-
Not under liquidation or court receivership
-
Products not obsolete with at least 2 years residual market life
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Customised Mementoes and Prizes
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5
GeM-Bidding-9353036.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate duly certified by bank
5
Evidence of 2 years' experience supplying similar Category Products to Govt/PSU
6
Proof of non-liquidation/bankruptcy (undertaking)
7
Any prior contract copies with Central/State Government or PSU
Frequently Asked Questions
How to bid on the IAF customised mementoes tender in Bangalore?
Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate for Vendor Code Creation. Provide evidence of 2 years govt/PSU experience, non-liquidation undertaking, and ensure products have at least 2 years residual life. Submit Detailed Design Drawings within 5 days of award for Buyer approval.
What documents are required for the IAF prizes tender in Karnataka
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and proof of similar govt/PSU contracts. Include an undertaking of no liquidation or bankruptcy. Also attach evidence of 2 years supplier experience for customised mementoes and prizes.
What are the delivery terms for the IAF Bangalore supply contract
Delivery can be adjusted by up to 25% of bid quantity at contracted rates. Delivery period recalculation uses (increased quantity/original quantity) × original period, with a minimum of 30 days. Delays due to Buyer approval do not incur LD, but shift the schedule.
What standards or life-cycle requirements apply to offered items
All items must have at least 2 years residual market life and should not be end-of-life according to OEM assessments. This ensures continued availability and compatibility with future orders or reorders under the contract.
What is required for Detailed Design Drawings submission to the IAF
Submit Detailed Design Drawings within 5 days of contract award. The Buyer will approve or provide modification lists within 5 days. If drawings are delayed by the Buyer, the delivery schedule is adjusted without liquidated damages.
Where is the delivery location for the IAF procurement in Karnataka
Delivery and installation are at Air Force Technical College, Jalahalli West, Bengaluru, Karnataka 560015. Bidders must align manufacturing and packaging to meet site requirements and coordinate with the institute’s receiving team.
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Documents 5
GeM-Bidding-9353036.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS