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Bihar State Police Fume Exhaust System with Scrubber Tender 2025 - ISI/AAA compliant Bid Odisha

Bid Publish Date

28-Nov-2025, 5:17 pm

Bid End Date

08-Dec-2025, 6:00 pm

Location

PATNA , BIHAR

Progress

Issue28-Nov-2025, 5:17 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity variation up to 25% during contract placement and currency period
  • • Must establish a Functional Service Centre within 30 days if not existing
  • • Dedicated toll-free service support number and escalation matrix required
  • • Warranty service: rectification within 3 days; 0.5% weekly penalty; 10% cap
  • • Penalty rights include possible procurement from alternate sources with PBG forfeiture
  • • No BOQ specifications provided; focus on post-sale service and delivery terms
  • • Is to supply fume exhaust systems with scrubber or fume hood with scrubber

Categories 12

EXHAUST SYSTEM LABORATORY EQUIPMENT FUME HOODS LABORATORY TOOLS LABORATORY EQUIPMENT AND SUPPLIES EQUIPMENTS FOR LABORATORY LABORATORY ITEM PROPULSION SYSTEM EQUIPMENT FOR LAB FUME EXHAUST SYSTEM LABORATORY ENCLOSURES AND ACCESSORIES EMG MACHINE

Tender Overview

Organization: Bihar State Police - A Voyage Of Excellence. Product: Fume Exhaust System with Scrubber or Fume Hood with Scrubber (Q3). Category: Safety/Environmental engineering equipment procurement. Location: Bihar state (discrete city not specified). Estimated value and Start/End dates not disclosed, but the tender includes an option clause for quantity variation up to 25% and potential extension at contracted rates. A unique clause requires establishing a Functional Service Centre within 30 days if not pre-existing, with dedicated toll-free support and an escalation matrix. The scope is equipment supply with after-sales service provisions and strict warranty performance terms.

Technical Specifications & Requirements

  • No BOQ items listed; no explicit technical specs provided. Tender emphasizes serviceability and post-sale support rather than itemized performance metrics.
  • Key contractual references include: option to increase/decrease quantity up to 25%, delivery period adjustments calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Warranty support requires service/rectification within 3 days of fault notification; penalties of 0.5% of unit price per week of delay, up to a cumulative cap of 10% of total contract value; failure may trigger use of alternate sources and forfeiture of PBG.
  • Post-award obligations include establishing service centers, providing dedicated service hotline, and an escalation matrix for service issues.

Terms, Conditions & Eligibility

  • EMD details not disclosed in the data; bidders must comply with standard bid security and performance security requisites.
  • Delivery terms include the possibility of extended delivery periods under the option clause, with delivery time calculations specified.
  • Penalty regime: 0.5% weekly delay penalties up to a 10% total contract cap; penalties may be recovered from PBG or direct payment.
  • Service requirements mandate a functional State-level service center, and timely warranty service within 3 days of defect reporting.
  • Mandatory documentation and compliance obligations are implied; OEM support and service accessibility are required.

Key Specifications

  • Product/service: Fume Exhaust System with Scrubber or Fume Hood with Scrubber

  • Quantity: Not specified in BOQ; subject to 25% variation

  • Delivery: Minimum 30 days for added quantities; delivery period adjusted pro-rata

  • Warranty support: 3-day service/rectification window; penalties 0.5% per week

  • Penalty cap: Cumulative penalty not to exceed 10% of total contract value

  • Service requirements: Functional State-level service centre; toll-free support; escalation matrix

Terms & Conditions

  • Delivery quantity variation up to 25% with contractually defined calculation

  • 3-day warranty service window and 0.5% weekly penalty until 10% cap

  • Mandatory service infrastructure: state-wide service centre and toll-free support

Important Clauses

Payment Terms

No explicit payment terms provided; standard bid terms apply with PBG & security deposits as per tender rules

Delivery Schedule

Delivery period adjustments based on additional quantity; minimum 30 days; extensions allowed to reach original delivery period

Penalties/Liquidated Damages

0.5% unit price per week for unrectified defects; cap at 10% of total contract value; possible remedial service from alternate sources

Bidder Eligibility

  • Must comply with 25% quantity variation terms

  • Functional Service Centre in the State or plan to establish within 30 days of award

  • Dedicated toll-free service support with escalation matrix

Documents 3

GeM-Bidding-8649673.pdf

Main Document

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates relevant to safety/environmental equipment

4

Financial statements (annual turnover requested but not specified)

5

Proof of EMD/Security deposit submission method

6

Technical compliance certificates OR OEM authorizations (if applicable)

7

Service centre establishment evidence or plan

8

Escalation matrix and dedicated service support details

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for fume exhaust system tender in Bihar State Police?

Bidders should submit standard GST, PAN, experience certificates, and financials, along with EMD as per bid rules; ensure OEM authorizations if required. The contract allows up to 25% quantity variation and requires a functional service centre within the state within 30 days. Include a toll-free service line and escalation matrix.

What documents are required for Bihar fume scrubber procurement bid?

Required documents include GST registration, PAN, experience certificates for similar projects, financial statements, EMD submission proof, technical bid/compliance certificates, OEM authorization, and evidence of establishing or existing service centre in the state, plus service escalation details.

What are the delivery terms for quantity variation in this tender?

The purchaser may increase/decrease quantity up to 25% at contract award and during the currency; delivery time adjusts using formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days for added quantity.

What penalties apply for delayed warranty service in this Bihar tender?

A penalty of 0.5% of the unit price per week is charged for each week of delay in service/rectification, up to a cumulative cap of 10% of total contract value; after which service may be sourced from alternate suppliers with PBG forfeiture.

What post-sale service requirements are specified for bidders?

Bidders must provide a functional Service Centre in the state, dedicated toll-free service support, and an escalation matrix; timely warranty service within 3 days of defect notification is mandated.

What is the scope of equipment in this Bihar procurement?

The scope covers Fume Exhaust System with Scrubber or Fume Hood with Scrubber for safety/environmental control; exact BOQ items are not listed, so bidders should plan for equipment delivery plus robust after-sales service.

How is the warranty/AMC handled in this procurement?

Warranty requires prompt service within 3 days; if unmet, penalties accrue weekly at 0.5% of unit price up to a 10% cap; PBG can be forfeited to recover penalties, and alternate-sourcing options may be exercised.

Are OEM authorizations required for this Bihar bid?

Yes, bidders should provide OEM authorizations if applicable and ensure service capability; if not, equivalent technical compliance and support arrangements must be demonstrable, along with a state-wide service centre plan.

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