GEM

Uttarakhand Open University Nainital High End Desktops, Scanners & MFM Tender 2025

Bid Publish Date

13-Dec-2025, 4:05 pm

Bid End Date

23-Dec-2025, 5:00 pm

EMD

₹1,36,000

Value

₹68,00,000

Location

NAINITAL , UTTARAKHAND

Progress

Issue13-Dec-2025, 4:05 pm
AwardPending
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Quantity

96

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 2

MACHINE SCANNER

Tender Overview

Uttarakhand Open University, Nainital invites bids for procurement of High End Desktop Computers, Scanners, and Multifunction Machines (MFM), alongside Entry and Mid Level Desktop Computers in NAINITAL, UTTARAKHAND. Estimated value: ₹6,800,000 with an EMD of ₹136,000. The tender enforces a 25% quantity option and currency of contract delivery linked to original and extended timelines. Key prerequisites include data sheet alignment, OEM turnover compliance, and a Malicious Code Certificate. The scope emphasizes OEM warranty and pre-loaded OS, with data-sheet verification against offered specifications. This procurement targets Higher Education Department needs and requires data integrity for vendor selection. A distinctive feature is the 25% quantity flexibility during contract execution, with delivery timelines adjusting from the last delivery order date. The bid emphasizes data-driven evaluation through product data sheets and OEM credentials. Keywords: tender in NAINITAL, Uttarakhand government procurement.

Technical Specifications & Requirements

  • Product categories: High End Desktop Computers, Scanners, Multifunction Machines (MFM), Entry & Mid Level Desktops.
  • Core expectations: Factory pre-loaded OS, RAM size per system, storage type with SSD/HDD capacities, monitor availability and screen size specifications in cm, and on-site OEM warranty.
  • Data & compliance: Data Sheet of offered products must be uploaded; Malicious Code Certificate to be submitted; OEM turnover evidence required; EMD ₹136,000; estimated contract value ₹6.8M.
  • Delivery & warranty: On-site OEM warranty duration to be declared by OEM; quantity flexibility up to 25%; delivery period adjustments as per option clause.
  • Quality controls: Ensure data sheet matches technical parameters; discrepancies may lead to bid rejection.

Terms, Conditions & Eligibility

  • EMD: ₹136,000 to accompany bid submission.
  • Turnover: Minimum average annual turnover over last 3 years as specified in bid document; include audited balance sheets or CA certificate; OEM turnover criteria also apply.
  • Data Sheet & certificates: Upload Data Sheet for all offered products; include Malicious Code Certificate; OEM authorization if required.
  • Option clause: Purchaser may increase/decrease quantity by up to 25% and extend delivery time accordingly; compliance required.
  • Warranty/Support: On-site OEM warranty in years to be specified by OEM; ensure terms align with government procurement.
  • Documentation: Include GST, PAN, experience certificates, financial statements, EMD documents, and technical bid documents as applicable.

Key Specifications

  • Product categories: High End Desktop Computers, Scanners, Multifunction Machines (MFM), Entry and Mid Level Desktops

  • EMD: ₹136,000

  • Estimated value: ₹6,800,000

  • Data Sheet alignment required with product specifications

  • OEM turnover compliance required for bidding

  • Malicious Code Certificate to be uploaded

Terms & Conditions

  • Quantity option clause allows up to 25% change in order quantity

  • Three-year turnover verification required for bidders and OEM

  • Mandatory Data Sheet and Malicious Code Certificate submission

Important Clauses

Payment Terms

Not specified in provided data; bidders should expect terms aligned to government procurement norms and contract awards.

Delivery Schedule

Delivery period governed by original delivery order and option clause; additional time determined by (increased quantity / original quantity) × original period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in provided data; bidders should anticipate LDs as per standard government procurement terms.

Bidder Eligibility

  • Minimum average annual turnover over last 3 years as per bid document

  • OEM turnover criteria satisfied for the offered product category

  • Data Sheet and Malicious Code Certificate must be uploaded with bid

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

9

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for high end desktops tender in Nainital Uttarakhand 2025

Bidders must meet turnover criteria, upload Data Sheets, and provide a Malicious Code Certificate. Submit EMD ₹136,000 and ensure OEM turnover compliance for the offered product category. The bid requires pre-loaded OS and on-site OEM warranty terms, with delivery aligned to the option clause.

What documents are required for the Uttarakhand Open University bid in Nainital

Prepare GST certificate, PAN, audited financial statements or CA certificate for turnover, EMD receipt for ₹136,000, Data Sheets for each product, Malicious Code Certificate, OEM authorizations if applicable, and technical bid documents showing OS and warranty details.

What are the technical specifications for the high end desktops in this tender

Expect pre-loaded desktop OS from OEM, RAM capacity per system, SSD/HDD storage details, monitor availability, screen size in cm, and an on-site OEM warranty. Data Sheet must precisely match offered configurations to avoid rejection.

When is the delivery deadline and what about quantity flexibility

Delivery terms allow up to 25% quantity variation under the option clause; additional time is calculated as (increased quantity / original quantity) × original period, with a minimum of 30 days, starting from the last delivery order date.

What is the EMD amount for the Uttarakhand procurement

EMD is ₹136,000 and must be submitted with the bid, via the prescribed payment method; failure to provide EMD will render the bid non-responsive.

What are the OEM turnover requirements for bidders and OEMs

Bidders must demonstrate minimum average annual turnover for the last 3 years; OEMs must also meet turnover criteria; in case of bunch bids, the OEM of the primary product with the highest bid value must satisfy the criterion.

What standards or certificates are required for security of the bid

Upload Data Sheet and Malicious Code Certificate; ensure pre-loaded OS compliance and include any OEM authorization as applicable; these documents help verify product specifications and security compliance during evaluation.

What happens if data sheet does not match the product specifications

If the Data Sheet mismatches the offered parameters, the bid may be rejected after technical evaluation; ensure exact specifications align with the tendered items for high end desktops, scanners, and MFM.