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Mahanadi Coalfields Limited HPLC System Tender Angul Odisha IS 550 | 2025

Bid Publish Date

08-Nov-2025, 12:01 pm

Bid End Date

26-Nov-2025, 12:00 pm

EMD

₹54,000

Value

₹27,00,000

Location

ANGUL , ODISHA

Latest Corrigendum Available

Progress

Issue08-Nov-2025, 12:01 pm
Corrigendum19-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical brand/OEM requirement: OEM/authorized dealer undertakings required for HPLC system
  • • Technical standards: not specified in data; ensure IS/ISO compliance as applicable to HPLC systems
  • • Special clause: option to adjust quantity up to 25% during contract at contracted rates
  • • Warranty: comprehensive coverage including all spares and labour for entire contract term
  • • Penalties: 0.5% of unit price per week for warranty service delays, max 10% of contract value
  • • Delivery/installation: SITC scope plus operator training and statutory clearances if any

Categories 11

HIGH PERFORMANCE LIQUID CHROMATOGARPHY ORGANIC CARBON ANALYZERS BIOCHEMISTRY TECHNICIAN WATER ANALYZERS AGILENT CHEMICAL TESTING CHEMICAL EVALUATION INSTRUMENTS ULTRA PERFORMANCE LIQUID CHROMATOGRAPHY HIGH PRESSURE LIQUID CHROMATOGRAPH CHROMATOGRAPHY LAB INSTRUMENT HPLC

Tender Overview

Mahanadi Coalfields Limited invites bids for a High Performance Liquid Chromatography (HPLC) System in Angul, Odisha with an estimated value of ₹2,700,000 and an EMD of ₹54,000. The contract covers Supply, Installation, Testing, Commissioning (SITC), and operator training, along with any required statutory clearances. Bidders must submit a product data sheet and ensure full compliance with the provided technical parameters. A 25% quantity variation during contract execution is permissible, and all costs must be included in the bid price. The warranty obligations extend beyond standard terms as per contract, with service escalation details required.

Technical Specifications & Requirements

  • Product scope: HPLC System including all necessary peripherals and software as part of SITC
  • Data sheet: Upload required; bids with mismatched technical parameters will be rejected
  • Warranty: Comprehensive warranty covering all spares and labour for the full contract term; onus may be on OEM or bidder with undertakings
  • Service window: Rectification within 3 days of notification; penalties apply at 0.5% of unit price per week for delays, up to a maximum of 10% of total contract value
  • Delivery/installation: Scope includes training of operators and any statutory clearances required (if any) within contract
  • Escalation: Provide service support escalation matrix with telephone numbers for rapid resolution
  • Data integrity: Ensure complete data sheet match with offered product to avoid rejection

Terms, Conditions & Eligibility

  • Quantity variation: Purchaser may increase/decrease up to 25% of bid quantity at order and during contract at contracted rates
  • Payment terms: Not specified in data; ensure bid includes all costs (SITC, training, testing)
  • Warranty: Comprehensive warranty beyond GeM terms to cover both parts and labour
  • Penalties: 0.5% weekly delay penalty; cumulative cap of 10% of total contract value
  • Documentation: Upload product data sheet; include OEM/authorized dealer undertakings
  • Delivery period: Commences from last date of original delivery order; extended delivery as per option clause
  • Compliance: Ensure Data Sheet alignment with product specifications; non-conforming bids rejected

Key Specifications

  • Product/service names: High Performance Liquid Chromatography (HPLC) System

  • Quantities/capacities: not specified; contract value ₹2,700,000 with 25% quantity variation

  • EMD: ₹54,000

  • Experience: prior similar HPLC system supply/maintenance preferred

  • Quality/compliance: comprehensive warranty; data sheet alignment; service turnaround 3 days

Terms & Conditions

  • 25% quantity variation permitted during order and currency

  • Comprehensive warranty including parts and labour for entire contract

  • 3-day service/rectification window; 0.5% weekly delay penalty; 10% cap

Important Clauses

Payment Terms

Not explicitly defined in data; bidders must include all costs (SITC, training, and approvals) within bid price

Delivery Schedule

Delivery period extends from the last date of the original delivery order; option-based extensions allowed with calculated duration

Penalties/Liquidated Damages

0.5% of unit price per week for warranty service delays; maximum cumulative penalty 10% of total contract value

Bidder Eligibility

  • Experience in supplying and commissioning HPLC systems or similar analytical instrumentation

  • Financial capacity to meet ₹2.7 million contract value with backing statements

  • Compliance with data sheet alignment and OEM authorizations

Documents 4

GeM-Bidding-8519518.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar HPLC systems supply/maintenance

4

Financial statements for last 2 financial years

5

Bidder’s EMD payment proof (₹54,000) and online/DD details

6

Product data sheet uploaded; OEM authorization/endorsement for HPLC system

7

Technical bid documents and installation/commissioning plan

8

Escalation matrix for after-sales service

Corrigendum Updates

1 Update
#1

Update

19-Nov-2025

Extended Deadline

26-Nov-2025, 12:00 pm

Opening Date

26-Nov-2025, 12:30 pm

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for HPLC system tender in Angul Odisha 2025

Bidders must submit GST, PAN, financials, and at least one experience certificate for similar HPLC supply/installation. Include OEM authorization for the HPLC system, the data sheet aligned to offered model, EMD of ₹54,000, and a comprehensive SITC plan. Provide escalation matrix and warranty commitments.

What documents are required for Mahanadi Coalfields HPLC bid in Odisha

Submit GST certificate, PAN, 2 years financial statements, at least one similar project experience certificate, OEM authorization, product data sheet, EMD proof of ₹54,000, installation/commissioning plan, and after-sales escalation matrix to participate.

What are the warranty requirements for the HPLC system tender

The contract demands a comprehensive warranty covering all spares and labour for the entire contract term; timely service within 3 days of defect notification; penalties of 0.5% of unit price per week delay, capped at 10% of contract value.

What is the quantity variation allowed in this tender

The purchaser may increase or decrease the bid quantity up to 25% during order placement and during the contract term at the contracted rates, with delivery timelines adjusted accordingly.

What is the EMD amount for this HPLC tender in Angul

The EMD is ₹54,000. Payment proof and online/DD details must accompany the bid; ensure submission aligns with GeM terms and the data sheet is provided.

What are the delivery and installation obligations for the HPLC system

Scope includes supply, installation, testing, commissioning, operator training, and any statutory clearances if needed; delivery schedule follows the last date of the original delivery order with option-based extensions.

How to ensure data sheet matches the offered HPLC system

Upload the product data sheet and ensure all technical parameters precisely match the model offered; any mismatch can lead to bid rejection; include OEM certification and compatibility statements for software and peripherals.

What escalation information is required for service support

Provide a detailed Escalation Matrix with telephone numbers for service support, including primary, secondary contacts, and response time commitments to ensure rapid issue resolution.