Mahanadi Coalfields Limited Bhubaneswari Area Up-keeping of GMs Office Tender 2026
Progress
Tender Overview
Mahanadi Coalfields Limited invites bids for the Up-keeping of GMs Office at Bhubaneswari Area for a period of 2 years. Estimated contract value is ₹2,521,318.00 with an EMD of ₹31,600.00. Location: Bhubaneswari Area, Odisha (specific facility not disclosed). Scope centers on facilities maintenance services for executive offices, with no BOQ items published. The procurement emphasizes compliance with Make in India and CIPP norms while ensuring uninterrupted office support services for senior management. The tender highlights eligibility documents and GST/PAN compliance as critical pre-requisites. The absence of BOQ items suggests a broad maintenance service package and potentially custom service deliverables across the GM’s office environment.
Technical Specifications & Requirements
- No explicit technical specifications are published in the BOQ. Bidders should anticipate a services contract covering routine upkeep, housekeeping, security coordination, and facility support tailored to GM office operations.
- Eligibility documents include PAN, GST status, company/proprietor status, and an undertaking on Make in India and CIPP compliance.
- Required documentation must be uploaded per each eligibility criterion, with a single PDF per criterion allowed.
- Emphasis on GST registration status, legal entity proof, and MSE status if applicable, to confirm eligibility for government procurement.
- Bidder must ensure readiness to provide GST certificates or UDIN-based unregistered bids attestations as applicable.
Terms, Conditions & Eligibility
- EMD: ₹31,600
- Estimated value: ₹2,521,318.00
- Contract duration: 2 years
- GST status requirements: GST registered or UDIN-based certificate for unregistered bidders
- Documentation: PAN card, GST certificate, legal status proof, undertaking for integrity and Make in India compliance
- Submission format: single PDF per eligibility criterion, with additional documents allowed in same file
- Compliance with local procurement policies and bidder eligibility criteria is required to participate
Key Specifications
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- Product/Service: Up-keeping of GMs Office at Bhubaneswari Area
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- Estimated contract value: ₹2,521,318.00
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- EMD: ₹31,600
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- Contract duration: 2 years
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- Standards/Certifications: Make in India, Code of Integrity for Public Procurement (CIPP) per Annexure XVII
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- Documentation: PAN, GST, legal status, eligibility declarations
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- BOQ: Not published; no itemized technical specs
Terms & Conditions
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EMD of ₹31,600 required with bid submission
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GST compliance essential; provide GST certificate or UDIN-based CA certificate
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Legal entity proof: proprietorship/partnership/Company documents
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Undertakings per Annexure XVII including Make in India and CIPP
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Single PDF per eligibility criterion; may attach multiple documents in same file
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2-year maintenance service contract subject to government procurement rules
Important Clauses
Payment Terms
Payment terms linked to delivery milestones or service completion as per contract, with standard govt procurement norms.
Delivery Schedule
Service delivery for office upkeep to commence upon order and continue for 24 months, with agreed service levels.
Penalties/Liquidated Damages
LDs may be applied for non-performance or delays as per procurement policy.
Bidder Eligibility
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PAN and GST as per eligibility criteria
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Legal entity proof (ownership/partnership/company documents)
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Make in India and CIPP compliance undertaking
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MSE status evidence if applicable
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Eligibility documents uploaded as per NIT clauses
Tender Data
Bid Details
Quantity
1
Similar Category
Hiring of Sanitation Service - Manpower Based Model
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Up-keeping of GMs Office Bhubaneswari Area for a period of 02 Two years
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Anugul
Delivery Pincodes
759103
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manik Garg | 759103,Mahanadi Coalfields Limited Office Of the General Manager, Jagannath Area, PO- Dera, Talcher | Anugul | Odisha | 759103 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 10
GeM-Bidding-9750209.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
PAN card issued by Income Tax Department
GST Registration Certificate (Regular or Composition) or UDIN-based CA certificate for GST unregistered bidders
Legal status proof: proprietorship/partnership-deed/memorandum & articles of association with incorporation certificate
Annexure XVII undertaking (relating to relatives employed, dispute resolution, Make in India, CIPP)
MSE status documentary evidence if applicable
Any other eligibility documents uploaded against each criterion as pdf
Frequently Asked Questions
Key insights about ODISHA tender market
What documents are required for up-keeping of GM office tender in Bhubaneswari area 2026?
Bidders must submit PAN, GST certificate or UDIN-based CA certificate for GST unregistered bidders, legal entity proof (partnership/deed or MOA/incorporation), Annexure XVII undertaking, and MSE status evidence if applicable. Each eligibility criterion needs a separate PDF attachment as per NIT requirements.
How to bid for MCL Bhubaneswari office maintenance tender in 2026?
Register on GEM, upload the required eligibility documents (PAN, GST, legal status), attach a single PDF per criterion, ensure Make in India and CIPP compliance, and submit the EMD of ₹31,600. Follow the tender instructions and avoid missing sections to qualify for technical evaluation.
What are the eligibility criteria for GST and legal status in this tender?
Bidders must be GST registered or provide a CA-certified UDIN for GST unregistered status, and furnish legal status proof (proprietor, partnership deed, or company MOA/CoI). Any turnover or past performance details should align with government procurement norms.
What is the estimated contract value and EMD for this tender in Odisha?
Estimated value is ₹2,521,318.00 for a 24-month service term. An EMD of ₹31,600 is required to participate, expected to be submitted along with the bid per GEM tender guidelines.
What standards or compliance are required for this Bhubaneswari area maintenance bid?
Bidders must comply with Make in India and the Code of Integrity for Public Procurement (CIPP) as stated in Annexure XVII. These compliance measures are mandatory for eligibility in this government procurement.
When is the delivery/completion timeline for the GM office upkeep contract?
The contract spans 2 years from contract start, with service delivery expected to commence after order placement and continue through the full term, subject to service level agreements and procurement rules.
What documentation is essential for GST status under this tender?
Provide GST Registration Certificate if regular or composition, or CA-certified UDIN-based certificate if GST unregistered. If turnover exceeds exemption limits, registration is mandatory as per GST rules and procurement guidelines.
Which organization is issuing the tender for office upkeep in Odisha 2026?
The tender is issued by Mahanadi Coalfields Limited (Coal India Limited) for the Bhubaneswari Area in Odisha, focusing on maintenance services for the GM office for a 2-year period.