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Hindustan Petroleum Corporation Limited UPS Supply Tender 6 KVA & 20 KVA India 2026

Bid Publish Date

23-Feb-2026, 10:13 pm

Bid End Date

11-Mar-2026, 3:00 pm

Location

EAST DELHI , DELHI

Progress

Issue23-Feb-2026, 10:13 pm
AwardPending
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Quantity

4

Category

6 KVA UPS Supply

Bid Type

Two Packet Bid

Key Highlights

  • • Contract flexibility: quantity can be adjusted ±25% during and after award
  • • Delivery-extension formula: (increased quantity ÷ original quantity) × original delivery period with minimum 30 days
  • • Financial integrity: bidder must declare no liquidation or bankruptcy
  • • Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
  • • No assignment/sub-contracting without buyer consent; joint liability remains
  • • Right to terminate for non-performance, delivery failure, insolvency or misrepresentation

Categories 2

UPS ATM

Tender Overview

Organization: Hindustan Petroleum Corporation Limited. Product Category: 6 KVA UPS Supply and 20 KVA UPS Supply. Location: India (location not specified). Estimated Value: Not disclosed. Scope: procurement of UPS units; BOQ shows zero items, implying limited specificity in available data. Key differentiators: option clause allowing ±25% quantity adjustment; delivery period linked to original delivery date with calculated extensions; vendor liability and sub-contracting controls. Unique terms include termination rights for non-compliance, and requirements to maintain financial integrity. This tender indicates a framework for UPS procurement subject to standard purchaser risk controls and delivery flexibility.

Technical Specifications & Requirements

  • Product names/categories: 6 KVA UPS and 20 KVA UPS.
  • Delivery terms: option to increase/decrease quantity up to 25% of bid/contract quantity; delivery extensions calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; original delivery period applies unless extended.
  • Contract controls: purchaser may terminate for non-compliance, delivery failure, insolvency, or misrepresentation; seller remains liable with assignee/sub-contractor.
  • Financial/operational prerequisites: bidder must avoid liquidation or bankruptcy; provide an undertaking.
  • Documentation for Vendor Code Creation: PAN, GSTIN, cancelled cheque, EFT mandate.
  • Sub-contracting/assignment: requires buyer consent; joint and several liability remains.
  • Delivery readiness: terms imply timely supply and replacement/rectification of defective materials.

Terms, Conditions & Eligibility

  • EMD/financial standing: bidders must demonstrate sound financial health and are not in liquidation; provide undertaking.
  • Documents required with bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Contract risk: seller cannot assign or subcontract without written consent; remains liable with assignee/sub-contractor.
  • Termination grounds: non-compliance, delivery failure, insolvency, or misrepresentation grounds trigger termination rights.
  • Delivery period: delivery must align with original terms; option-driven extensions may apply with minimum 30 days.
  • Payment terms: not specified in data; standard procurement terms likely apply upon successful delivery.

Key Specifications

  • 6 KVA UPS

  • 20 KVA UPS

  • Quantity adjustment up to 25%

  • Delivery period adjustments with minimum 30 days

  • No explicit BOQ items listed

Terms & Conditions

  • Option clause allows +/- 25% quantity adjustment during contract

  • Delivery extensions calculated based on adjusted quantity with minimum 30 days

  • Bidder must disclose financial standing; no liquidation or bankruptcy

Important Clauses

Payment Terms

Not specified; standard procurement terms likely apply after delivery

Delivery Schedule

Delivery must follow original delivery period; extensions via option clause with calculated time

Penalties/Liquidated Damages

Termination rights if non-compliance, delivery failure, insolvency, or misrepresentation

Bidder Eligibility

  • No active liquidation or bankruptcy

  • Provide PAN, GSTIN and EFT mandate

  • Ability to meet delivery timelines and potential quantity adjustments

Documents 5

GeM-Bidding-9034383.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card

2

GSTIN

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Undertaking of non-liquidation or bankruptcy

6

Any additional bidder qualification documents as per buyer terms

Frequently Asked Questions

How to bid for HPCL UPS tender in India 2026 and meet eligibility

Bidders must demonstrate sound financial health, avoid liquidation, and submit PAN, GSTIN, cancelled cheque, and EFT mandate. Prepare an undertaking confirming no bankruptcy. Ensure capability to supply 6 KVA and 20 KVA UPS units and comply with delivery extensions under the option clause.

What documents are required for HPCL UPS tender submission in India

Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank, and an undertaking of non-liquidation. Also provide any requested qualification certificates and financial statements to demonstrate bidding eligibility and financial stability.

What are the delivery extension rules for HPCL UPS procurement

Delivery extensions follow the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser can extend within the original delivery period and may adjust delivery based on contract quantity changes.

What are the key termination grounds for HPCL UPS supply contract

Termination occurs for material term non-compliance, failure to deliver within stipulated period, insolvency, misrepresentation, or assignment to creditors without consent. The seller remains liable with any assignee or subcontractor.

What are the product requirements for 6 KVA and 20 KVA UPS

The tender specifies 6 KVA and 20 KVA UPS units; no external standards listed. Vendors should ensure compatibility with standard UPS configurations and any HPCL-specific interface requirements, while adhering to delivery and liability terms.

When can HPCL enforce the 25% quantity adjustment clause

Quantity adjustments up to ±25% may be exercised at contract placement and during the currency of the contract at contracted rates. Adjusted delivery time follows the extension formula, with minimum 30 days.

What is the inspection and quality process for UPS tender in India

The data does not specify inspection standards; bidders should anticipate standard HPCL quality checks on delivered UPS units, including functional tests, warranty terms, and replacement/rectification of defective materials as per contract terms.

What payment terms are expected for HPCL UPS supply

The tender data does not state explicit payment terms. Suppliers should prepare invoices and seek payment as per HPCL contract norms after delivery and acceptance, with any advance, milestone, or warranty clauses to be clarified in the final contract.

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