Encoder Epson 3110,Decoder Epson 3110,Power Supply Printer,Mother Board UPS 3 KVA,Capacitor 3 KVA,P
Indian Army
JALANDHAR, PUNJAB
Posted:
11 March 2026
Closed:
21 March 2026
GEM
GEM
Indian Army JAMMU & KASHMIR procurement of Spare Parts for HP Head, Encoder/Decoder, BTY 12V 7AH 2026
Bid Publish Date
13-Jun-2026, 7:50 pm
Bid End Date
23-Jun-2026, 8:00 pm
Location
Progress
Issue13-Jun-2026, 7:50 pm
AwardPending
Quantity
10
Category
BLACK AND COLOUR HEAD HP 315
Bid Type
Two Packet Bid
Categories
8
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids from authorized vendors in JAMMU, JAMMU & KASHMIR for procurement of spare parts and consumables including BLACK AND COLOUR HEAD HP 315, HEAD EPSON L4206, ENCODER DECODER, BTY 12V 7AH, MOTHER BOARD, SMPS 24 PIN, DRUM UNIT HP MFP 436N, DEVELOPER UNIT MFP, CLEANING BLADE MFP 436N. The BOQ comprises 9 items with an estimated value not disclosed. A 25% quantity variation is allowed during both initial and extended delivery periods. Bidders must provide genuine spares, new items, and samples for tech evaluation within 7 days. Key differentiators include OEM authorization, 5+ years’ experience, GST compliance, and a minimum vendor rating of 4.5+. Sample verification occurs at buyer’s premises post-selection.
- Organization: Indian Army, Department Of Military Affairs
- Location: JAMMU, JAMMU & KASHMIR - 180001
- Product/Service: Spare parts and related components for specified printer/ETC equipment
- Estimated Value: Not disclosed; 9 BOQ items
- Delivery terms: 25% quantity variation; extended delivery via calculated time formula
- Unique clauses: 6-month spare part warranty, OEM/auth spares, mandatory samples
Technical Specifications & Requirements
- Product names from tender: BLACK AND COLOUR HEAD HP 315, HEAD EPSON L4206, ENCODER DECODER, BTY 12V 7AH, MOTHER BOARD, SMPS 24 PIN, DRUM UNIT HP MFP 436N, DEVELOPER UNIT MFP, CLEANING BLADE MFP 436N
- Quality/eligibility: New items only; genuine spares; OEM/authorised vendor; experience ≥5 years
- Documentation: OEM authorization certificate; GST; PAN; experience certificates; MSE certificate; technical compliance
- Warranty/aftercare: 6-month warranty on spare parts; transportation charges borne by bidder; post-selection sample verification at buyer premises
- Compliance: Non-genuine spares rejected; sample submission within 7 days; rating >4.5
- Delivery: Delivery schedule tied to last delivery order date; option to extend within original delivery period
Terms, Conditions & Eligibility
- EMD: Not disclosed in available terms; ensure compliance with tender’s bid security as applicable
- Delivery/Payment: Delivery periods governed by option clause; payment terms aligned to contract; maintain compliance with GST
- Documents: GST registration, PAN, experience certificates, financial statements, EMD, OEM authorizations, technical bid documents
- Liability: Rejection for non-genuine spares; vendor reliability to be reported to GeM agencies if non-compliance
- Experience/Rating: Minimum 5 years’ experience; rating above 4.5; authorised vendor status required
- Warranty/Support: 6 months warranty on spare parts; spare parts availability and OEM support
Key Specifications
-
Product names: BLACK AND COLOUR HEAD HP 315; HEAD EPSON L4206; ENCODER DECODER; BTY 12V 7AH; MOTHER BOARD; SMPS 24 PIN; DRUM UNIT HP MFP 436N; DEVELOPER UNIT MFP; CLEANING BLADE MFP 436N
-
Quality: new items only; genuine spare parts; OEM/auth spares required
-
Warranty: 6-month warranty on spare parts
-
Documentation: OEM authorization, GST, PAN, experience certificates, financial statements
-
Delivery: option for 25% quantity variation; samples within 7 days; post-selection sample verification
Terms & Conditions
-
25% quantity variation allowed during contract and extended period
-
6-month warranty on spare parts; OEM/auth spares mandatory
-
Mandatory sample submission within 7 days; post-selection verification
Important Clauses
Payment Terms
Not explicitly stated in data; ensure bid adherence to standard government practice and contract terms, with GST applicability as per prevailing rates.
Delivery Schedule
Option clause allows quantity variation up to 25% at contract, calculated delivery extension: (additional quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified; ensure compliance with standard government LD provisions and OEM warranty terms in final contract.
Bidder Eligibility
-
Authorisation Certificate of manufacturer/bidder is mandatory
-
Bidder must be an authorised vendor of the equipment
-
Experience certificate of minimum 5 years required
-
GST registration and MSE certificate to be produced at bid participation
-
Vendor rating must exceed 4.5
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
BLACK AND COLOUR HEAD HP 315 , HEAD EPSON L4206 , ENCODER DECODER , BTY 12V 7AH , MOTHER BOARD , SMPS 24 PIN , DRUM UNIT HP MFP 436N , DEVELOPER UNIT MFP , CLEANING BLADE MFP 436N
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9466169.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
#1
BLACK AND COLOUR HEAD HP 315
BLACK AND COLOUR HEAD HP 315
1 pieces
Delivery: 15 days
#2
HEAD EPSON L4206
HEAD EPSON L4206
1 pieces
Delivery: 15 days
#3
ENCODER DECODER
ENCODER DECODER
1 pieces
Delivery: 15 days
#4
BTY 12V 7AH
BTY 12V 7AH
2 pieces
Delivery: 15 days
#5
MOTHER BOARD
MOTHER BOARD
1 pieces
Delivery: 15 days
#6
SMPS 24 PIN
SMPS 24 PIN
1 pieces
Delivery: 15 days
#7
DRUM UNIT HP MFP 436N
DRUM UNIT HP MFP 436N
1 pieces
Delivery: 15 days
#8
DEVELOPER UNIT MFP
DEVELOPER UNIT MFP
1 pieces
Delivery: 15 days
#9
CLEANING BLADE MFP 436N
CLEANING BLADE MFP 436N
1 pieces
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | BLACK AND COLOUR HEAD HP 315 | BLACK AND COLOUR HEAD HP 315 | 1 | pieces | terminator | 15 | |
| 2 | HEAD EPSON L4206 | HEAD EPSON L4206 | 1 | pieces | terminator | 15 | |
| 3 | ENCODER DECODER | ENCODER DECODER | 1 | pieces | terminator | 15 | |
| 4 | BTY 12V 7AH | BTY 12V 7AH | 2 | pieces | terminator | 15 | |
| 5 | MOTHER BOARD | MOTHER BOARD | 1 | pieces | terminator | 15 | |
| 6 | SMPS 24 PIN | SMPS 24 PIN | 1 | pieces | terminator | 15 | |
| 7 | DRUM UNIT HP MFP 436N | DRUM UNIT HP MFP 436N | 1 | pieces | terminator | 15 | |
| 8 | DEVELOPER UNIT MFP | DEVELOPER UNIT MFP | 1 | pieces | terminator | 15 | |
| 9 | CLEANING BLADE MFP 436N | CLEANING BLADE MFP 436N | 1 | pieces | terminator | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (≥5 years)
4
Financial statements
5
EMD/Security deposit as applicable
6
Technical bid documents
7
OEM authorization certificate
8
Authorization as authorized vendor
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid on Indian Army HP spare parts tender in Jammu?
Bidders must be an authorised vendor with OEM authorization, provide 5+ years of experience, furnish GST and MSE certificates, and submit technical bid documents plus sample spare parts within 7 days. Ensure 6-month warranty on spares and comply with the 25% quantity variation option.
What documents are required for the Jammu HP spares bid 2026?
Required documents include GST registration, PAN card, experience certificates (≥5 years), financial statements, EMD, OEM authorization, technical bid documents, and MSE certificate. Also provide vendor rating >4.5 and proof of authorised dealership for the specified parts.
What are the key technical specifications for HP 436N spares?
The tender lists items such as BLACK AND COLOUR HEAD HP 315, HEAD EPSON L4206, ENCODER DECODER, BTY 12V 7AH, MOTHER BOARD, SMPS 24 PIN, DRUM UNIT HP MFP 436N, DEVELOPER UNIT MFP, CLEANING BLADE MFP 436N. All items must be new and genuine spares with OEM authorization.
When is the delivery schedule for quantity variation allowed?
Delivery terms permit a 25% increase or decrease in quantity at contract placement and during the currency of the contract, with extended delivery time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.
What is the warranty requirement for spare parts in this tender?
A 6-month warranty is required on spare parts supplied. The supplier must also bear all transportation charges for spares and overhauls, and ensure post-selection verification of samples at the buyer’s premises.
What eligibility criteria must bidders meet for this procurement?
Bidders must be authorised vendors with OEM authorization, possess 5+ years of relevant experience, have GST and MSE certifications, and maintain a vendor rating above 4.5. Non-genuine spares lead to rejection and potential debarment per buyer terms.
What are the payment terms and GST applicability for this tender?
GST will be charged as per prevailing rates. Payment terms are determined in the contract; ensure GST compliance and provide all required financial documentation to support payment processing after delivery and acceptance.
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Documents 5
GeM-Bidding-9466169.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS