The Braithwaite Burn And Jessop Construction Company Limited Printer Cartridges Tender Kolkata West Bengal 2026 OEM Authorized Dealer
Bid Publish Date
02-Oct-2026, 12:07 pm
Bid End Date
12-Oct-2026, 3:00 pm
Location
Progress
Tender Overview
The Braithwaite Burn And Jessop Construction Company Limited in Kolkata, West Bengal invites bids for supplier of multiple printer cartridges across listed categories including HP 680, HP 12A, HP 88A, HP 56A, and Epson 001/003 black, cyan, magenta, and yellow variants. The procurement covers 18 BOQ items with an unknown total quantity and estimated value. The essential differentiator is a strict requirement that only OEM authorized dealers/distributors may participate, with mapping documents to be submitted along with the bid. Please note that compatible cartridges will not be accepted. This is a government-like procurement through the department of Heavy Industry, Kolkata.
Technical Specifications & Requirements
- Mandatory OEM authorization: bidders must be OEM authorized dealers/distributors and provide mapping documentation with the bid.
- Product scope includes a wide range of printer cartridges: HP 680 (Black, Colour), HP 12A, HP 88A, HP 56A, HP 158X, and Epson 001/003 (Black, Cyan, Magenta, Yellow), covering both Black and Colour variants.
- BOQ comprises 18 items; detailed quantities/units are not disclosed in the tender data.
- Anti-compatibility clause: “COMPATABLE CARTRIDGES SHALL NOT BE ACCEPTABLE.” bidders must supply genuine OEM cartridges only.
- Additional terms: The tender includes a generic quantity option clause allowing up to 25% quantity variation at contract award and during contract execution, with delivery calculations based on the provided formula and a minimum extension of 30 days.
- Delivery context: Delivery schedule and exact locations are not specified beyond the Kolkata, West Bengal jurisdiction.
- Compliance: No explicit technical standards are listed; bidders should align with OEM specifications for each cartridge type.
Terms, Conditions & Eligibility
- Only OEM authorized dealers/distributors are eligible; submit necessary authorization documentation with the bid.
- The clause states: “NECESSARY DOCUMENT/MAPPING TO BE SUBMITTED ALONG WITH THE BID.”
- “COMPATABLE CARTRIDGES SHALL NOT BE ACCEPTABLE” implies strict OEM cartridge supply.
- The Purchaser reserves the right to adjust quantity by up to 25% during both initial order and currency of contract, with delivery periods calculated accordingly and a minimum extension of 30 days if needed.
- The tender data does not specify the EMD amount, payment terms, or explicit delivery deadlines; bidders should seek clarifications from the issuing department and prepare standard tender documents accordingly.
- Ensure OEM certification and compliance with any internal authentication process for distributor authorization.
- Any penalties or performance metrics are not described in the provided terms; bidders should request standard DDP/INC terms and performance assurances during bid submission.
Key Specifications
-
Product/service names: printer cartridges for HP and Epson brands
-
Quantities/BOQ items: 18 items total; exact quantities not disclosed
-
Estimated value: not specified
-
EMD: not specified in data
-
Experience: prior supply of OEM cartridges preferred (documented in experience certificates)
-
Quality/compliance: OEM authorization and non-compatibility clause strictly enforced
-
Delivery: delivery period governed by option clause (up to 25% quantity variation); minimum 30 days extension
Terms & Conditions
-
OEM authorization required for bidder eligibility
-
Notified optional quantity variation up to 25% with calculated delivery extension
-
Not accepting compatible cartridges; only OEM cartridges permitted
-
Documentation mapping to be submitted with bid
-
No explicit EMD, delivery deadline or payment terms listed
Important Clauses
OEM Authorization
Only OEM authorized dealers/distributors may bid; bid must include mapping and authorization documents.
Quantity Variation
Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery time extended accordingly with minimum 30 days.
Non-Compatibility
Compatible cartridges will not be accepted; only OEM brand cartridges are permitted.
Bidder Eligibility
-
Must be an OEM authorized dealer/distributor for listed cartridge brands
-
Provide mapping documentation with bid submission
-
Proven experience in supplying printer cartridges to government or large institutional buyers
Tender Data
Bid Details
Quantity
102
Category
HP 680 - Black
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HP 680 - Black , HP 680 - Colour , 802 - Black , 802 - Colour , 682 - Black , 682 - Colour , HP 12A , HP 88A , HP 56A , HP 158X , Epson 001 - Black , Epson 001 - Cyan , Epson 001 - Magenta , Epson 001 - Yellow , Epson 003 - Black , Epson 003 - Cyan , Epson 003 - Magenta , Epson 003 - Yellow
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Souvik Bhattacharya | 700001,27 R N MUKHERJEE ROAD | Kolkata | West Bengal | 700001 | 45 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9977958.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
HP 680 - Black
As per OEM
HP 680 - Colour
As per OEM
802 - Black
As per OEM
802 - Colour
As per OEM
682 - Black
As per OEM
682 - Colour
As per OEM
HP 12A
As per OEM
HP 88A
As per OEM
HP 56A
As per OEM
HP 158X
As per OEM
Epson 001 - Black
As per OEM
Epson 001 - Cyan
As per OEM
Epson 001 - Magenta
As per OEM
Epson 001 - Yellow
As per OEM
Epson 003 - Black
As per OEM
Epson 003 - Cyan
As per OEM
Epson 003 - Magenta
As per OEM
Epson 003 - Yellow
As per OEM
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HP 680 - Black | As per OEM | 45 | pcs | po2bbj@27 | 15 | |
| 1 | HP 680 - Colour | As per OEM | 25 | pcs | po2bbj@27 | 15 | |
| 1 | 802 - Black | As per OEM | 5 | pcs | po2bbj@27 | 15 | |
| 1 | 802 - Colour | As per OEM | 3 | pcs | po2bbj@27 | 15 | |
| 1 | 682 - Black | As per OEM | 2 | pcs | po2bbj@27 | 15 | |
| 1 | 682 - Colour | As per OEM | 2 | pcs | po2bbj@27 | 15 | |
| 1 | HP 12A | As per OEM | 6 | pcs | po2bbj@27 | 15 | |
| 1 | HP 88A | As per OEM | 2 | pcs | po2bbj@27 | 15 | |
| 1 | HP 56A | As per OEM | 2 | pcs | po2bbj@27 | 15 | |
| 1 | HP 158X | As per OEM | 2 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 001 - Black | As per OEM | 1 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 001 - Cyan | As per OEM | 1 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 001 - Magenta | As per OEM | 1 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 001 - Yellow | As per OEM | 1 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 003 - Black | As per OEM | 1 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 003 - Cyan | As per OEM | 1 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 003 - Magenta | As per OEM | 1 | pcs | po2bbj@27 | 15 | |
| 1 | Epson 003 - Yellow | As per OEM | 1 | pcs | po2bbj@27 | 15 |
Required Documents
OEM authorization certificate for the bidding organization
Document mapping showing OEM-distributor relationship
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates related to printer cartridge supply
Financial statements or bank statements to demonstrate financial stability
Technical bid documents demonstrating cartridge brands and models offered
Any certificates confirming compatibility with listed cartridge models (HP 680, HP 12A, HP 88A, HP 56A, HP 158X, Epson 001/003)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for OEM authorized printer cartridges in Kolkata procurement
Bidders must be OEM authorized dealers/distributors and submit mapping documents with the bid. Include authentication certificates, GST, PAN, and experience in supplying OEM cartridges. Ensure you supply only OEM cartridges (no compatibles) for models like HP 680, HP 12A, HP 88A, HP 56A, HP 158X, and Epson 001/003. Prepare standard bid documents and confirm eligibility before submission.
What documents are required for printer cartridge tender in West Bengal
Required documents include OEM authorization certificates, mapping documentation, GST registration, PAN card, relevant experience certificates, and financial statements. Also provide technical bids detailing brands/models offered and proof of OEM-distributor relationship for the listed cartridge lines, including HP and Epson ranges.
What are the cartridge models covered by this Kolkata tender
The tender covers HP 680 (Black, Colour), HP 12A, HP 88A, HP 56A, HP 158X, and Epson 001/003 (Black, Cyan, Magenta, Yellow) variants. Bidders must supply only OEM cartridges for these models and provide model-specific compatibility documentation with the bid.
What is the delivery window and option clause for this procurement
The buyer may adjust quantity by up to 25% at contract award and during contract execution. Delivery period extensions are calculated as (additional quantity/original quantity) × original period, with a minimum extension of 30 days. Bidders should plan for potential fluctuations and confirm delivery schedules in the bid response.
How to demonstrate eligibility for the printer cartridge bid in Kolkata
Show OEM authorization proof, mapping documents, and prior experience in supplying OEM cartridges to similar buyers. Provide GST and PAN, financial viability, and brand-specific certifications. Ensure all listed cartridge models are covered and confirm compliance with the non-compatibility requirement.
What are the required guarantees or warranties for cartridge supply
The tender data does not specify warranty specifics; bidders should propose standard OEM cartridge warranties and after-sales support terms in their technical bid, aligning with typical government procurement practices for cartridge supply and OEM authorizations.
Where to submit the bid and how to contact for clarifications
Submit bids via the designated portal for government tenders in West Bengal with all mandatory documents including OEM authorization and mapping. For clarifications on OEM eligibility or model coverage (HP 680, HP 12A, Epson 001/003), contact the issuing department’s procurement office before the bid closing date.