Indian Army Hose & Fittings Procurement Tender 2025—Gasket, Packing, Pipe Assemblies & End Pieces in India
Indian Army
JALANDHAR, PUNJAB
Posted:
17 December 2025
Closed:
27 December 2025
GEM
GEM
Western Coalfields Limited HEMM Spares Tender Makardokda Umrer 2025 - 15 Day Delivery, 6 Months Warranty
Bid Publish Date
27-Oct-2025, 4:12 pm
Bid End Date
10-Nov-2025, 5:00 pm
Value
₹22,431
Location
Progress
Issue27-Oct-2025, 4:12 pm
Corrigendum06-Nov-2025
Award27-Dec-2025, 3:31 am
Quantity
12
Category
Packing 125TF93527
Bid Type
Single Packet Bid
Key Highlights
- • Option Clause allowing 25% quantity variation during and after contract
- • 15 days delivery period with 30-day post-delivery payment
- • 6 months / 1000 working hours warranty for HEMM spares
- • Experience requirement: supply of HEMM spares or similar items
- • Inspection by Excv Engineer or Colliery Engineer at Makardokda‑1 OCM
- • Typed declaration required; no handwritten bids
Categories
8
Tender Overview
Organization: Western Coalfields Limited, under Coal India Limited’s umbrella, seeks supply of HEMM spares including cutting hoses, CHH hose variants, packing items, O-rings and wear rings for Umrer Sub Area operations. Estimated value is ₹22,430.62 with a flexible quantity framework via an option clause. Delivery address is Unit Store, Makardokda 1 OCM, Umrer 441204, and the paying authority is the Group Account Officer, Umrer Sub Area. Bid terms emphasize supplier eligibility for HEMM spare provisioning, with a 15‑day delivery schedule and a 90‑day bid validity. The contract may be awarded at the buyer’s sole discretion, with inspection by the Engineer In charge. A 6‑month/1000‑hour trouble‑free operation warranty applies. A strict non‑handwritten declaration requirement is included, underscoring typed submissions and prior experience in HEMM spares supply.
Technical Specifications & Requirements
- Delivery timeline: 15 days from PO date.
- Warranty/guarantee: 6 months or 1000 working hours, whichever occurs later.
- Experience requirement: Firms must have prior experience in supplying HEMM spares/similar spares.
- Inspection: Conducted by Engineer In charge (Excv)/Colliery Engineer or authorized representative at Makardokda‑1 OCM.
- Payment terms: 100% payment within 30 days after complete delivery.
- Delivery terms: Transportation at supplier’s cost; bid validity 90 days; option clause allows up to 25% quantity increase during contract.
- Delivery period clause: If extension is exercised, added time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
- Submission format: Typed declarations; no handwritten offers.
Terms, Conditions & Eligibility
- EMD/financials: Not explicitly specified; ensure typed bid with acceptance of terms.
- Delivery: 15 days; penalties if late apply @ ½% per week up to a maximum of 10%.
- Payment: 100% within 30 days after complete delivery.
- Warranty: 6 months / 1000 working hours commitment.
- Acceptance rights: Buyer reserves right to accept or reject offers wholly or partly; cancellation option prior to award.
- OTC/ATC: Self‑certificate confirming acceptance of all terms is required.
Key Specifications
-
- Product names: Cut Hose, Hose CHH2201604, Packing 125TF93527, O-Ring CHS0115090, Ring Wear CGR0301025
-
- Quantity/Value: Estimated value ₹22,430.62; total items in BOQ: 5 (details not specified)
-
- Delivery: 15 days; location: Makardokda 1 OCM, Umrer Sub Area
-
- Warranty: 6 months / 1000 working hours
-
- Payment terms: 100% within 30 days after complete delivery
Terms & Conditions
-
Delivery window is 15 days; late delivery penalties apply at 0.5% per week up to 10%
-
100% payment is released within 30 days after complete delivery
-
Option clause enables 25% quantity variation during contract lifecycle
Important Clauses
Payment Terms
100% payment within 30 days after complete delivery
Delivery Schedule
Delivery to Unit Store(MKD 1 OCM), Makardokda 1 OCM, Umrer 441204 within 15 days
Penalties/Liquidated Damages
Late delivery penalties at 0.5% per week, max 10%
Bidder Eligibility
-
Experience in supply of HEMM spares or similar spares
-
Typed declaration confirming acceptance of all tender terms
-
Capability to deliver within 15 days and handle transportation costs
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cut Hose 0726029922 , Hose CHH2201604 , Packing 125TF93527 , O-Ring CHS0115090 , Ring Wear CGR0301025
Authority Records
MINISTRY OF COALCOAL INDIA LIMITEDWESTERN COALFIELDS LIMITED
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-8515966.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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(Historical Results)
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Posted:
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Closed:
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Cut Hose 0726029922
Part no. 072602992
1 pieces
Delivery: 15 days
#2
Hose CHH2201604
CHH2201604
1 pieces
Delivery: 15 days
#3
Packing 125TF93527
125TF93527
4 pieces
Delivery: 15 days
#4
O-Ring CHS0115090
CHS0115090
4 pieces
Delivery: 15 days
#5
Ring Wear CGR0301025
CGR0301025
2 pieces
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Cut Hose 0726029922 | Part no. 072602992 | 1 | pieces | dmexcvumrer | 15 | |
| 2 | Hose CHH2201604 | CHH2201604 | 1 | pieces | dmexcvumrer | 15 | |
| 3 | Packing 125TF93527 | 125TF93527 | 4 | pieces | dmexcvumrer | 15 | |
| 4 | O-Ring CHS0115090 | CHS0115090 | 4 | pieces | dmexcvumrer | 15 | |
| 5 | Ring Wear CGR0301025 | CGR0301025 | 2 | pieces | dmexcvumrer | 15 |
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for HEMM spares supply
4
Financial statements or solvency documents
5
EMD/Security deposit (as applicable by bid rules)
6
Technical bid documents showing compliance for HEMM spares
7
OEM authorizations or supplier qualifications if required
8
Typed declaration of acceptance of all tender terms
Corrigendum Updates
1 Update
#1
06-Nov-2025 Update
Extended Deadline
10-Nov-2025, 5:00 pm
Opening Date
10-Nov-2025, 5:30 pm
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TRISHA TRADERS(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Cut Hose 0726029922,Hose CHH2201604,Packing 125TF93527,O-Ring CHS0115090,Ring Wear CGR0301025 | |
| L2 | R V ASSOCIATES( MSE Social Category:General ) Under PMA | Item Categories : Cut Hose 0726029922,Hose CHH2201604,Packing 125TF93527,O-Ring CHS0115090,Ring Wear CGR0301025 | |
| L3 | PARAMOUNT RECLAIMERS( MSE Social Category:General ) Under PMA | Item Categories : Cut Hose 0726029922,Hose CHH2201604,Packing 125TF93527,O-Ring CHS0115090,Ring Wear CGR0301025 |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HEMM spares tender in Umrer 2025
Bidders must meet eligibility criteria for Western Coalfields Limited in Umrer, including prior experience in HEMM spares. Submit typed declarations accepting all terms, GST, PAN, and experience certificates. Ensure delivery within 15 days, and provide OEM authorizations if required. EMD details are not specified but ensure bid completeness.
What documents are required for HEMM spares tender in Umrer
Required documents include GST registration, PAN, experience certificates for HEMM spares, financial statements, typed declaration of acceptance, and technical bid showcasing compliance with spares specifications. OEM authorizations may be needed if you are an authorized supplier for specific hose and O-ring brands.
What are the delivery terms for Western Coalfields spares tender
Delivery to Unit Store(MKD 1 OCM), Makardokda 1 OCM, Umrer 441204 within 15 days of PO. Transportation is at the supplier’s cost. Inspection is conducted by the Excv Engineer or Colliery Engineer at Makardokda‑1 OCM.
What are the payment terms and warranty for this tender
Payment is 100% within 30 days after complete delivery. Warranty covers 6 months or 1000 working hours, whichever occurs later, ensuring trouble-free operation for HEMM spares.
What is the bid validity period for this procurement
Bid validity is specified as 90 days. This ensures the supplier’s bid remains open for acceptance by the Buyer while they evaluate options, with final award decisions at the sole discretion of the Purchaser.
What is the option clause for quantity variation in this tender
The purchaser may increase or decrease the quantity by up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates, with time extensions calculated per the formula provided.
How is inspection for HEMM spares conducted in this tender
Inspection is carried out by the Engineer In Charge (Excv) or Colliery Engineer at Makardokda‑1 OCM, or their authorized representative, to verify conformity of hoses, O-rings and wear rings against tender specifications.
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Documents 4
GeM-Bidding-8515966.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS