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Western Coalfields Limited HEMM Spares Tender Makardokda Umrer 2025 - 15 Day Delivery, 6 Months Warranty

Bid Publish Date

27-Oct-2025, 4:12 pm

Bid End Date

10-Nov-2025, 5:00 pm

Value

₹22,431

Location

NAGPUR , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue27-Oct-2025, 4:12 pm
Corrigendum06-Nov-2025
Award27-Dec-2025, 3:31 am
Explore all 4 tabs to view complete tender details

Quantity

12

Category

Packing 125TF93527

Bid Type

Single Packet Bid

Key Highlights

  • • Option Clause allowing 25% quantity variation during and after contract
  • • 15 days delivery period with 30-day post-delivery payment
  • • 6 months / 1000 working hours warranty for HEMM spares
  • • Experience requirement: supply of HEMM spares or similar items
  • • Inspection by Excv Engineer or Colliery Engineer at Makardokda‑1 OCM
  • • Typed declaration required; no handwritten bids

Categories 8

AXIAL SEAL RUBBER GASKET RING DISTILLATION HYDRAULIC PART SEALING RING GASKETS AND SEALS FILTER RETAINERS

Tender Overview

Organization: Western Coalfields Limited, under Coal India Limited’s umbrella, seeks supply of HEMM spares including cutting hoses, CHH hose variants, packing items, O-rings and wear rings for Umrer Sub Area operations. Estimated value is ₹22,430.62 with a flexible quantity framework via an option clause. Delivery address is Unit Store, Makardokda 1 OCM, Umrer 441204, and the paying authority is the Group Account Officer, Umrer Sub Area. Bid terms emphasize supplier eligibility for HEMM spare provisioning, with a 15‑day delivery schedule and a 90‑day bid validity. The contract may be awarded at the buyer’s sole discretion, with inspection by the Engineer In charge. A 6‑month/1000‑hour trouble‑free operation warranty applies. A strict non‑handwritten declaration requirement is included, underscoring typed submissions and prior experience in HEMM spares supply.

Technical Specifications & Requirements

  • Delivery timeline: 15 days from PO date.
  • Warranty/guarantee: 6 months or 1000 working hours, whichever occurs later.
  • Experience requirement: Firms must have prior experience in supplying HEMM spares/similar spares.
  • Inspection: Conducted by Engineer In charge (Excv)/Colliery Engineer or authorized representative at Makardokda‑1 OCM.
  • Payment terms: 100% payment within 30 days after complete delivery.
  • Delivery terms: Transportation at supplier’s cost; bid validity 90 days; option clause allows up to 25% quantity increase during contract.
  • Delivery period clause: If extension is exercised, added time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
  • Submission format: Typed declarations; no handwritten offers.

Terms, Conditions & Eligibility

  • EMD/financials: Not explicitly specified; ensure typed bid with acceptance of terms.
  • Delivery: 15 days; penalties if late apply @ ½% per week up to a maximum of 10%.
  • Payment: 100% within 30 days after complete delivery.
  • Warranty: 6 months / 1000 working hours commitment.
  • Acceptance rights: Buyer reserves right to accept or reject offers wholly or partly; cancellation option prior to award.
  • OTC/ATC: Self‑certificate confirming acceptance of all terms is required.

Key Specifications

    • Product names: Cut Hose, Hose CHH2201604, Packing 125TF93527, O-Ring CHS0115090, Ring Wear CGR0301025
    • Quantity/Value: Estimated value ₹22,430.62; total items in BOQ: 5 (details not specified)
    • Delivery: 15 days; location: Makardokda 1 OCM, Umrer Sub Area
    • Warranty: 6 months / 1000 working hours
    • Payment terms: 100% within 30 days after complete delivery

Terms & Conditions

  • Delivery window is 15 days; late delivery penalties apply at 0.5% per week up to 10%

  • 100% payment is released within 30 days after complete delivery

  • Option clause enables 25% quantity variation during contract lifecycle

Important Clauses

Payment Terms

100% payment within 30 days after complete delivery

Delivery Schedule

Delivery to Unit Store(MKD 1 OCM), Makardokda 1 OCM, Umrer 441204 within 15 days

Penalties/Liquidated Damages

Late delivery penalties at 0.5% per week, max 10%

Bidder Eligibility

  • Experience in supply of HEMM spares or similar spares

  • Typed declaration confirming acceptance of all tender terms

  • Capability to deliver within 15 days and handle transportation costs

Documents 4

GeM-Bidding-8515966.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cut Hose 0726029922 Part no. 072602992 1 pieces dmexcvumrer 15
2 Hose CHH2201604 CHH2201604 1 pieces dmexcvumrer 15
3 Packing 125TF93527 125TF93527 4 pieces dmexcvumrer 15
4 O-Ring CHS0115090 CHS0115090 4 pieces dmexcvumrer 15
5 Ring Wear CGR0301025 CGR0301025 2 pieces dmexcvumrer 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for HEMM spares supply

4

Financial statements or solvency documents

5

EMD/Security deposit (as applicable by bid rules)

6

Technical bid documents showing compliance for HEMM spares

7

OEM authorizations or supplier qualifications if required

8

Typed declaration of acceptance of all tender terms

Corrigendum Updates

1 Update
#1

Update

06-Nov-2025

Extended Deadline

10-Nov-2025, 5:00 pm

Opening Date

10-Nov-2025, 5:30 pm

Financial Results

Rank Seller Price Item
L1TRISHA TRADERS(MSE)( MSE Social Category:General )    Under PMA₹17,565Item Categories : Cut Hose 0726029922,Hose CHH2201604,Packing 125TF93527,O-Ring CHS0115090,Ring Wear CGR0301025
L2R V ASSOCIATES( MSE Social Category:General )    Under PMA₹17,780Item Categories : Cut Hose 0726029922,Hose CHH2201604,Packing 125TF93527,O-Ring CHS0115090,Ring Wear CGR0301025
L3PARAMOUNT RECLAIMERS( MSE Social Category:General )    Under PMA₹18,750Item Categories : Cut Hose 0726029922,Hose CHH2201604,Packing 125TF93527,O-Ring CHS0115090,Ring Wear CGR0301025

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for HEMM spares tender in Umrer 2025

Bidders must meet eligibility criteria for Western Coalfields Limited in Umrer, including prior experience in HEMM spares. Submit typed declarations accepting all terms, GST, PAN, and experience certificates. Ensure delivery within 15 days, and provide OEM authorizations if required. EMD details are not specified but ensure bid completeness.

What documents are required for HEMM spares tender in Umrer

Required documents include GST registration, PAN, experience certificates for HEMM spares, financial statements, typed declaration of acceptance, and technical bid showcasing compliance with spares specifications. OEM authorizations may be needed if you are an authorized supplier for specific hose and O-ring brands.

What are the delivery terms for Western Coalfields spares tender

Delivery to Unit Store(MKD 1 OCM), Makardokda 1 OCM, Umrer 441204 within 15 days of PO. Transportation is at the supplier’s cost. Inspection is conducted by the Excv Engineer or Colliery Engineer at Makardokda‑1 OCM.

What are the payment terms and warranty for this tender

Payment is 100% within 30 days after complete delivery. Warranty covers 6 months or 1000 working hours, whichever occurs later, ensuring trouble-free operation for HEMM spares.

What is the bid validity period for this procurement

Bid validity is specified as 90 days. This ensures the supplier’s bid remains open for acceptance by the Buyer while they evaluate options, with final award decisions at the sole discretion of the Purchaser.

What is the option clause for quantity variation in this tender

The purchaser may increase or decrease the quantity by up to 25% of bid quantity at contract placement and during the currency of the contract at contracted rates, with time extensions calculated per the formula provided.

How is inspection for HEMM spares conducted in this tender

Inspection is carried out by the Engineer In Charge (Excv) or Colliery Engineer at Makardokda‑1 OCM, or their authorized representative, to verify conformity of hoses, O-rings and wear rings against tender specifications.