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Border Roads Organisation HP Printer Cartridge Tender 2026 India - 119A W2090A/119A W2091A Standards

Bid Publish Date

08-Feb-2026, 11:21 am

Bid End Date

18-Feb-2026, 12:00 pm

Location

GURDASPUR , PUNJAB

Progress

Issue08-Feb-2026, 11:21 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

119

Category

HP Printer Cartridge 88A

Bid Type

Two Packet Bid

Key Highlights

  • • Manufacturer authorization required for distributors submitting the bid
  • • GeM rate contract framework with 3% performance security against each PO
  • • Option clause allowing up to 50% quantity variation at contracted rates
  • • Scope limited to supply of goods; no installation or service scope specified
  • • OEM/Manufacturer details must be provided in the bid (name, designation, address, email, phone)
  • • Ten item list includes multiple HP cartridge part numbers (119A, 12A, 88A, 110A) and accessories
  • • Delivery periods tied to original and extended periods with calculation formula
  • • Certificates must be uploaded per ATC; missing certificates can lead to rejection

Categories 2

BELT CLEANING ROLLER PRINTER PARTS AND ACCESSORIES

Tender Overview

Border Roads Organisation invites bids for the supply of HP printer cartridges (119A W2090A Black, 119A W2091A Cyan, 119A W2092A Yellow, 119A W2093A Magenta, 12A, 88A, 110A) and related components including Pressure Roller, Teflon HP 126A, and Paper Pickup Roller. The scope is strictly supply of goods with a 3% performance security and Manufacturer Authorization required for distributors. The bid includes a generic option clause allowing up to a 50% quantity increase/decrease at contracted rates, with delivery linked to the original and extended periods. The event is conducted under GeM terms for a Department of Defence entity, BR0, in India.

  • Organization: Border Roads Organisation
  • Product category: HP printer cartridges and related printer accessories
  • Estimated value: Not disclosed; EMD: 3% of contract value via performance security
  • Location: India (tender in India context via GeM platform)
  • Delivery scope: Goods supply only; no services
  • Unique terms: 50% quantity variation; OEM authorization required

Technical Specifications & Requirements

  • Product names: HP printer cartridges (119A series: W2090A, W2091A, W2092A, W2093A); additional items include HP 12A, HP 88A, HP 110A; accessories: Pressure Roller, Teflon Roller, Paper Pickup Roller
  • Category/quantities: Exact quantities not disclosed in BOQ; 10 total line items in BOQ with non-specified quantities
  • Standards/certifications: Not specified in tender data; bidders must rely on OEM compatibility and standard office printer consumables
  • Delivery/installation: Not specified; delivery terms align with GeM option clause and contract delivery periods
  • Experience: OEM authorization required for distributors; manufacturer authorization documented with name, designation, address, email, phone
  • Quality/Testing: Certificates must be uploaded per ATC; non-submission risks rejection
  • Warranty/AMC: Not specified; ensure OEM warranty terms with authorized supplier

Terms, Conditions & Eligibility

  • EMD/Performance security: 3% of total contract value per Purchase Order
  • Scope: Supply of goods only; no service scope beyond delivery
  • Authority/Authorization: Manufacturer authorization required for authorized distributors (OEM details required)
  • Delivery/option clause: Up to 50% variation in quantity; delivery timeline adjusts proportionally with minimum 30 days
  • Documentation: Upload all required certificates and documents; incomplete bids may be rejected
  • Payment terms: Not specified; bidders should anticipate standard GeM payment terms
  • Penalties: Not explicitly stated; adherence to GeM GTC governs penalties
  • Validity: ATC/GTC terms apply; ensure compliance with all added terms

Key Specifications

  • Product names and categories: HP printer cartridges 119A W2090A, W2091A, W2092A, W2093A; HP 12A, HP 88A, HP 110A

  • Quantities: 10 items in BOQ, exact quantities not disclosed

  • EMD/Estimated value: 3% performance security; estimated value not disclosed

  • Experience: OEM authorization required for distributors

  • Quality/Standards: Upload required certificates; ensure OEM compatibility

  • Delivery: Option clause allows up to 50% quantity variation; minimum 30 days for additional time

Terms & Conditions

  • EMD: 3% of total contract value as performance security

  • 50% quantity variation allowed during contract execution

  • Manufacturer authorization required for all bidders representing OEMs

Important Clauses

Payment Terms

Not explicitly specified; follow GeM/GTC payment terms; 3% performance security applies per PO

Delivery Schedule

Delivery period calculated from order date; additional time based on (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; subject to GeM GTC penalties for non-compliance or late delivery

Bidder Eligibility

  • Bidder must provide OEM/manufacturer authorization

  • Supplier must demonstrate prior experience in supplying HP printer consumables

  • Submit all required GST, PAN, financials, and EMD documentation

Documents 5

GeM-Bidding-8947646.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 HP Printer Cartridge No 119A W2090A Black HP Printer Cartridge No 119A W2090A Black 4 nos pravin_kumar 20
2 HP Printer Cartidge No 119A W2091A CYAN HP Printer Cartidge No 119A W2091A CYAN 4 nos pravin_kumar 20
3 HP Printer Catridge No 119A W2092A Yellow HP Printer Catridge No 119A(W2092A Yellow 4 nos pravin_kumar 20
4 HP Printer Cartridge No 119A W2093A Magenta HP Printer Cartridge No 119A W2093A Magenta 4 nos pravin_kumar 20
5 HP Printer Cartridge 12A HP Printer Cartridge 12A 25 nos pravin_kumar 20
6 HP Printer Cartridge 88A HP Printer Cartridge 88A 50 nos pravin_kumar 20
7 HP Printer Cartridge 110A HP Printer Cartridge 110A 25 nos pravin_kumar 20
8 Pressure Roller HP 126 A Pressure Roller HP 126 A 1 nos pravin_kumar 20
9 Teflon HP 126A Teflon HP 126A 1 nos pravin_kumar 20
10 Paper Pickup Roller Paper Pickup Roller 1 nos pravin_kumar 20

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Required Documents

1

GST registration

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior supply of printer consumables

4

Financial statements or turnover documentation

5

EMD submission proof (3% of contract value) and payment method

6

Manufacturer/OEM authorization certificate

7

Technical compliance certificates or OEM authorization for printer cartridges

8

Any other certificates requested in ATC or Corrigendum

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for HP cartridge tender in India BR0 2026

Bidders must submit OEM/manufacturer authorization, GST, PAN, experience certificates, and financial statements through GeM. Include 3% performance security and certify compliance with ATC terms. The bid covers HP 119A W2090A/119A W2091A/119A W2092A/119A W2093A and related components. Ensure 50% quantity variation readiness and deliver goods on contract terms.

What documents are required for HP printer cartridge procurement in BR0

Required documents include GST certificate, PAN card, experience certificates for printer consumables, financial statements, EMD proof (3% of PO value), OEM/manufacturer authorization, and routine certificates per ATC. Upload all certificates with the bid; missing documents may lead to rejection.

What are the technical specs for HP 119A cartridges in this tender

The tender lists HP printer cartridges 119A W2090A, W2091A, W2092A, W2093A, along with HP 12A, 88A, 110A and associated rollers. Exact quantity details are not provided; bids must ensure OEM compatibility, and certificates validating product specifications should be uploaded.

What is the EMD amount for BR0 printer cartridge supply

EMD is 3% of the total contract value for each PO under the rate contract. Submit proof of payment as part of the bid; performance security applies to each Purchase Order issued by the BR0 under GeM.

When is delivery expected after placing an order for HP cartridges

Delivery is governed by the original delivery period; if an option to increase quantity is exercised, the extended period is calculated as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days. Delivery must align with GeM terms.

What authorizations are required for distributors bidding on HP cartridges

Distributors must provide Manufacturer Authorization with OEM details (name, designation, address, email, phone). The bid will be rejected if the authorization is not uploaded or if OEM verification is incomplete.

Which items are included in the BR0 HP cartridge BOQ

The BOQ includes 10 items: HP 119A cartridges (W2090A, W2091A, W2092A, W2093A), HP 12A, HP 88A, HP 110A, plus accessories like Pressure Roller, Teflon Roller, and Paper Pickup Roller. Exact quantities are not disclosed; suppliers should prepare for varied demand within the 50% variation clause.