USB Type External Hard Disk Drive (V2)
Prasar Bharati Broadcasting Corporation Of India
PUNE, MAHARASHTRA
Posted:
20 August 2025
Closed:
1 September 2025
GEM
GEM
South Eastern Railway USB Type External Hard Disk Drive Tender 2026 India – TB Storage, USB Interface, Encryption & 3 Year Warranty
Bid Publish Date
01-Jun-2026, 12:53 pm
Bid End Date
13-Jun-2026, 9:00 am
Location
HOWRAH , WEST BENGAL
Progress
Issue01-Jun-2026, 12:53 pm
AwardPending
Quantity
10
Bid Type
Single Packet Bid
Tender Overview
The South Eastern Railway, under Indian Railways, seeks to procure USB Type External Hard Disk Drives (V3) under the Storage category. The procurement scope references external hard drives with specified storage, interface, and security features, aligned to railway storage and data integrity standards. Deliverables will be evaluated on compliance with listed technical attributes and inspection terms. The contract includes third-party inspection rights and a Malicious Code Certificate requirement, ensuring software integrity and IP protection. Aims to reinforce secure data storage for railway operations and asset tracking within Indian Railways’ ecosystem.
Technical Specifications & Requirements
- Product: USB Type External Hard Disk Drive (V3) for storage applications in railway environments
- Storage Capacity: TB capacity (as per BOQ/TE) to be confirmed by bidder
- Spindle Speed: RPM specification to be provided by bidder
- Form Factor: Form Factor not specified; bidder to supply compliant model
- Connector Type & Included Cable: Connector Type and Included Cable Type to be specified by bidder
- Interface Type: Interface Type (e.g., USB) to be declared
- Power Source: Power Source requirement to be met by device specifications
- OS Compatibility: Operating System Compatibility per bidder’s drive specs
- Data Security / Encryption: Data Encryption Capability and standards to be demonstrated
- Warranty: Warranty period in years to be provided by bidder
- Compliance: Data security, encryption, and management features must meet railway safety and data integrity expectations
Terms, Conditions & Eligibility
- Malicious Code Certificate: Upload certificate confirming no embedded malicious code and IP protection breach implications
- Inspection: Third-party inspection option with cost terms; inspection may occur pre/post-dispatch at buyer’s or nominated agency’s discretion
- Documentation: Submit technical compliance certificates and OEM authorizations where applicable; provide facility for inspection and conformity verification
Key Specifications
-
Product/service: USB Type External Hard Disk Drive (V3) for storage
-
Quantity/Scope: Not disclosed (BOQ shows 0 items); bidder must specify capacity and variants
-
EMD/Value: Not disclosed; tender requires EMD per standard guidelines
-
Category: Storage devices; interface and security features to be aligned with railway standards
-
Experience/Quality: Compliance with data security and anti-malware requirements; manufacturer certifications
-
Delivery/Installation: Inspection rights and acceptance testing implied by buyer terms
-
Warranty/Support: Warranty period requested; details to be confirmed in bid
Terms & Conditions
-
Malicious Code Certificate mandatory with bid submission
-
Independent inspection right and cost sharing if applicable
-
Delivery acceptance subject to buyer inspection and contractual conformity
Important Clauses
Payment Terms
Not explicitly stated; standard procurement terms apply once quotes are evaluated
Delivery Schedule
Delivery timeline to be defined in final contract; inspection may precede payment
Penalties/Liquidated Damages
Penalties not specified; standard LCs and LD clauses may apply per contract
Bidder Eligibility
-
Experience in supplying USB external storage to government or large institutions
-
Demonstrated ability to meet data security and anti-malware requirements
-
Authorized OEM or distributor with relevant product certifications
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
USB Type External Hard Disk Drive (V3) (Q2)
Authority Records
MINISTRY OF RAILWAYS
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Documents 3
GeM-Bidding-9398434.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Storage | Storage Capacity (in TB) | 2, 3, 4, 5, 6, 8, 10, 12, 14, 16, 18, 20 Or higher |
| Storage | Spindle Speed (in RPM) | 5400, 7200 Or higher |
| Interface | Form Factor | 3.5 Inch Desktop HDD |
| Interface | Connector Type | USB Type-C |
| Interface | Included Cable Type | USB Type-A to Type-C Cable |
| Interface | Interface Type | USB 3.0 / USB 3.1 Gen1 / USB 3.2 Gen1 (5 Gbps) |
| Compliance & Support | Power Source | External Power Adapter Required |
| Compliance & Support | Operating System Compatibility | Micorsoft Windows, Linux, macOS, ChromeOS |
| Compliance & Support | Data Security / Encryption Capability | No Encryption Support |
| Compliance & Support | Warranty (in Year) | 1 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar USB external storage deployments
4
Financial statements demonstrating financial stability
5
EMD deposit proof (as applicable) or exempt status
6
Technical bid documents demonstrating USB external hard disk drive specifications
7
OEM authorization or authorized distributor certificate
8
Malicious Code Certificate as per Buyer Added Terms
9
Inspection readiness documents and any prior compliance reports
Frequently Asked Questions
How to bid on USB storage tender in South Eastern Railway 2026?
Bidders must register with the organization, obtain OEM authorizations, and submit GST, PAN, and financials along with a Malicious Code Certificate. Include technical specifications for USB external hard drives, data encryption capabilities, OS compatibility, warranty terms, and third-party inspection readiness. Follow the terms and provide the EMD as applicable.
What documents are required for USB HDD tender submission in India?
Submit GST registration, PAN, experience certificates for similar deployments, financial statements, EMD proof, technical bid, OEM authorization, Malicious Code Certificate, and inspection readiness documents. Ensure data security features and encryption standards are clearly demonstrated in the bid.
What specifications are expected for USB HDD in railway procurement 2026?
Bidders must specify capacity in TB, spindle speed in RPM, form factor, connector type, included cable, interface type, power source, OS compatibility, encryption capability, and warranty period. Standards and OEM certifications should accompany the proposal for railway-grade reliability.
When is the delivery and inspection for the USB storage tender in Railways?
Delivery timeline is defined in the final contract; buyer reserves inspection rights pre/post-dispatch with an independent inspection body. Costs may be recovered if non-conforming; initial inspection expenses may be reimbursed after acceptance.
What are the data security requirements for USB HDD tender in Railways?
Tenders require encryption capability and anti-malware certification. The Malicious Code Certificate confirms no embedded harmful code and IP infringement risk. Compliance with railway data protection standards is essential for acceptance.
What is required for OEM authorization in this tender?
Bidders must present OEM authorization or authorized distributor proof to supply USB external HDDs. This ensures availability of firmware updates, spare parts, and warranty support aligned with railway maintenance expectations.
What is the scope of warranty for USB HDD procurement by South Eastern Railway?
Proposed warranty period must be stated in years in the bid. The warranty should cover hardware failures, data integrity safeguards, and manufacturer support during the contract period.
How will payment terms be structured for the USB storage contract?
Payment terms are defined in the final contract; typically include milestone-based payments upon delivery and inspection acceptance. Ensure EMD compliance, submission of all documents, and compliance with third-party inspection outcomes.
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Documents 3
GeM-Bidding-9398434.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS