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Hmt Machine Tools Limited CNC 11 KW Spindle & Axis Control System Package Tender India 2025

Bid Publish Date

27-Dec-2025, 9:02 am

Bid End Date

16-Jan-2026, 11:00 am

Location

ERNAKULAM , KERALA

Latest Corrigendum Available

Progress

Issue27-Dec-2025, 9:02 am
Corrigendum12-Jan-2026
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 10

BED MILLING MACHINE ARTICULATING LAZY ARMS RADIAL DRILLING MACHINE CONTROL SYSTEM CNC MACHINE AUDIO VISUAL INSTRUMENT MACHINE ANGLE COCK MANUFACTURING MACHINERY ELECTRIC ROPE SHOVEL

Tender Overview

Organization: Hmt Machine Tools Limited, under the Department of Heavy Industry, invites bids for an 11 KW spindle & axis control system package for CNC machines. The bid scope covers a complete control system, with no BOQ items listed. The tender references a flexible quantity option of up to 25% extra, at the contracted rates, affecting delivery timelines. Bidders must ensure data-sheet alignment and continuous supply capability for government procurement. A robust emphasis on conformity to OEM standards, 3-year market life viability, and GST handling under bidder responsibility is evident.

Technical Specifications & Requirements

  • No explicit product specifications available in the tender data; bidders must rely on the provided Data Sheet and ensure alignment with OEM specifications.
  • Ensure Data Sheet uploaded and cross-verified against offered product parameters to avoid rejection due to mismatched technical parameters.
  • Experience criterion requires the bidder or OEM (directly or via resellers) to have supplied similar category products to central/state governments or PSUs for 3 years prior to bid opening; submit contracts demonstrating yearly quantities.
  • Invoices must be raised in the consignee name with the consignee GSTIN; ensure GST compliance per actuals with a cap on GST percentage as per bid price.

Terms, Conditions & Eligibility

  • Option clause allows up to 25% quantity variation during and after contract with delivery time adjusted by formula: (additional quantity ÷ original quantity) × original delivery period, min 30 days. If original is <30 days, additional equals original.
  • Bidder must not be in liquidation or bankruptcy; provide an undertaking in bid.
  • Data Sheet mismatch can lead to bid rejection; submit PAN, GSTIN, cancelled cheque, and EFT mandate. Deliveries and payments align with government procurement norms.

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed with proportional delivery extension

  • Key Term 2: Data Sheet must match product specifications exactly

  • Key Term 3: 3 years govt/PSU supply experience required with contractual proofs

  • Key Term 4: GST handling at bidder responsibility; invoice must be consignee GSTIN

  • Key Term 5: Pre-bid documents include PAN, GSTIN, cancelled cheque, EFT mandate

  • Key Term 6: No obsolescence; products must have 3-year residual market life

  • Key Term 7: Bidder not under liquidation or bankruptcy; undertaking required

  • Key Term 8: Data Sheet and OEM alignment critical to bid acceptance

Important Clauses

Payment Terms

GST reimbursement per actuals or applicable rate, whichever is lower; bidder bears GST handling responsibilities.

Delivery Schedule

Delivery period extended proportionally for increased quantity with a minimum 30 days; original delivery period governs adjustments.

Penalties/Liquidated Damages

Not specified in provided terms; implied reliance on standard government LI/LD norms.

Bidder Eligibility

  • 3 years of regular manufacturing/supply of similar CNC control systems to Central/State Govt or PSUs

  • Not under liquidation, court receivership, or bankruptcy; provide undertaking

  • Data Sheet aligned with BOM and OEM specifications; ability to supply govt orders at scale

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

8

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

2 Updates
#1

Update

12-Jan-2026

Extended Deadline

16-Jan-2026, 11:00 am

Opening Date

16-Jan-2026, 11:30 am

#2

Update

07-Jan-2026

Extended Deadline

12-Jan-2026, 11:00 am

Opening Date

12-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the CNC 11 KW spindle tender in India 2025?

Bidders must meet eligibility criteria including 3 years of govt/PSU supply experience, provide PAN, GSTIN, cancelled cheque, EFT mandate, and upload the Data Sheet. Ensure the offered data sheet matches OEM specs. The bid allows a 25% quantity variation with proportional delivery extensions; submit OEM authorizations if applicable.

What documents are required for submission in govt CNC procurement India?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheet for each offered item. Provide contracts proving 3-year govt/PSU supply history, along with OEM authorization if bidding through a reseller. Ensure data sheet consistency and invoice in consignee name with consignee GSTIN.

What are the key technical requirements for the 11 KW spindle package?

Specific 11 KW spindle and axis control system parameters must align with OEM Data Sheet; due to absence of explicit specs, match the Data Sheet exactly and ensure no mismatch. Data Sheet validation is critical to prevent bid rejection and ensure compatibility with CNC machines.

What is the delivery time framework for quantity variations in this tender?

The contract permits up to 25% quantity increase. Delivery time scales as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If original period is shorter than 30 days, the minimum governs; contract extension possible within original period.

How is GST handled for invoice payments in this procurement?

GST reimbursement is on actuals or applicable rates, whichever is lower, up to quoted GST percentage. Bidder must ensure GST compliance; invoice must be raised in the consignee’s name with the consignee GSTIN.

What experience proof is required for govt CNC system suppliers?

Submit copies of contracts showing regular supply of similar CNC control systems to central/state govt bodies or PSUs for each year prior to bid opening; if bidding in a bundle, the primary product must meet the criterion.

What happens if the Data Sheet does not match parameters?

A data sheet mismatch can lead to bid rejection. Ensure all technical parameters strictly align with the OEM Data Sheet and cross-verify with product specifications before submission to safeguard eligibility.

When is the data sheet submission critical for this tender?

Data Sheet upload is mandatory with bid documents. Buyers will validate the sheet against the offered product; any unexplained mismatch may result in bid rejection, so align every parameter with OEM specifications prior to submission.