Rail Wheel Factory Yelahanka Toner Cartridges Tender Bangalore Karnataka 2026 IS Compatible 1 Year Warranty
Progress
Quantity
35
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Organization: Rail Wheel Factory Yelahanka, part of Indian Railways, seeks toner cartridges / ink cartridges / consumables for printers for supply only. Tender location: BANGALORE, KARNATAKA - 560001. Estimated value and EMD are not disclosed. Scope emphasizes Only supply of Goods with potential on-site warranty considerations. A key differentiator is the requirement for a functional service centre in each consignee state at bid time or within 30 days of award, plus dedicated service support channels. The procurement focuses on generic printer consumables with parameters including cartridge class, printer brand compatibility, cartridge type, ink/toner color, OEM model alignment, and minimum page yield expectations. The contract requires OEMs to establish robust after-sales infrastructure and to provide warranty certificates at delivery, ensuring maintenance capability across India.
Technical Specifications & Requirements
- Product category: Toner/Ink Cartridges and consumables for printers
- Categories covered: Generic product class, brand compatibility, cartridge type, color, OEM model alignment, and minimum yield
- Warranty: 1 year from final acceptance or after installation, with OEM warranty certificates supplied at delivery
- Service & Support: Functional service centre in the state of each consignee location (within 30 days if not present); dedicated toll-free service number and escalation matrix required
- Delivery scope: Goods supply only; installation/commissioning if included in scope
- Quality/Compliance: Service group for installation, troubleshooting, and maintenance; evidence of service capabilities to be uploaded with bid
- BOQ: No items listed in current BOQ; implies generic consumable requirements without itemized quantities
Terms, Conditions & Eligibility
- Scope: Bid price must include all costs for supply of goods only
- Service centres: Must exist in-state or be established within 30 days of award; payment contingent on documentary evidence of functional service centre
- Support accessibility: Dedicated/toll-free service number and escalation matrix required
- Warranty: 1 year warranty from acceptance; OEM certificates required at delivery; guaranteed rectification for breakdown during warranty
- Installation/Training: Installation, commissioning, training, troubleshooting, and maintenance support capability must be present in India
- Submission readiness: Upload service centre details near consignee destinations with bid, along with required documentary evidence
Key Specifications
-
Product: Toner cartridges / ink cartridges / consumables
-
Color: Any (color specifics not fully listed)
-
Printer compatibility: Brand/model compatibility verification required
-
Minimum yield: Not specified in tender data
-
Standards/certifications: Not explicitly specified; compliance with OEM guidelines implied
-
Warranty: 1 year from final acceptance or post-installation
-
Service: In-state service centre requirement; toll-free support and escalation matrix
Terms & Conditions
-
One-year warranty from acceptance with OEM certificates at delivery
-
Service centres must be in-state or established within 30 days of award
-
Supply of Goods only; installation/training may be scope-dependent
-
Dedicated service hotline and escalation matrix required
-
No BOQ itemization; generic consumable procurement
Important Clauses
Payment Terms
Payment released after submission of service centre documentation and acceptance of goods; specifics not disclosed in data
Delivery Schedule
Delivery timeframe not explicitly stated; delivery tied to acceptance and installation if included
Penalties/Liquidated Damages
Not specified in data; typical government practice may apply LD for delays upon award
Bidder Eligibility
-
Demonstrated experience in supplying toner/ink cartridges for printers
-
Proof of GST registration and financial stability
-
OEM authorization or authorized distributor status
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bengaluru Urban
Delivery Pincodes
560064
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Samuel Jayaraj J | 560064,OFFICE OF THE SR.EDPM, RAIL WHEEL FACTORY, YELAHANKA, BENGALURU | Bengaluru Urban | Karnataka | 560064 | 35 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9664038.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Ink Cartridge |
| GENERIC | Color of the Ink/Toner | Magenta |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP OfficeJet 6950 AiO Printer, HP OfficeJet 6956 AiO Printer, HP OfficeJet Pro 6960 All-in-One Printer, HP OfficeJet Pro 6970 All-in-One Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 905XL Magenta Original Ink Cartridge-T6M09AA |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 501 to 1000, 1001 to 2000, 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar toner/ink cartridge supply
Financial statements or turnover proof
EMD/Security deposit documentation (if applicable)
Technical bid/compliance certificates
OEM authorizations or dealer/stockist certificates
Proof of functional service centre (or plan to establish within 30 days of award)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for toner cartridge tender in Bangalore Karnataka 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD documents, technical bid, and OEM authorizations. Ensure compliance with service centre requirements in-state and provide a toll-free support line plus escalation matrix. The 1-year warranty must be backed by OEM certificates at delivery, with service capabilities established in India.
What documents are required for Rail Wheel Factory cartridges procurement 2026
Required documents include GST registration, PAN, experience certificates for similar cartridge supply, financial statements, EMD submission, technical bid, OEM authorization, and evidence of a functional service centre or plan to establish within 30 days of award. Ensure submission aligns with buyer terms.
What are the technical specifications for printer cartridge consumables tender
Specifications cover cartridge class, printer/brand compatibility, cartridge type, color, OEM model alignment, and minimum yield. Detailed exact yields are not provided; bidders must demonstrate compatibility with target printer models and supply standard consumables per OEM guidelines.
When is the delivery and installation timeline for Karnataka tender
The tender emphasizes goods supply with potential installation/commissioning within scope. Specific delivery dates are not disclosed; ensure readiness to establish service centres within 30 days of award and coordinate installation if included in scope.
What are the warranty terms for Rail Wheel Factory cartridge supply
Warranty is 1 year from final acceptance or after installation/comissioning (as applicable). OEM warranty certificates must accompany delivery; service support must rectify any breakdown during the warranty period through established India-based service group.
How to establish a service centre for this cartridge tender in Karnataka
If not pre-existing, establish a functional service centre within 30 days of award. Provide documentary evidence of in-state service facilities and share the service centre location details near consignee destinations in the bid package.
What is required for after-sales support in this Railways tender
Bidder must provide dedicated toll-free service support, an escalation matrix, and a robust installation/troubleshooting/maintenance service team in India. Service centre details near consignee locations must be uploaded with the bid.
What does 'Goods only' scope mean for this procurement
Scope: Bid price must include all costs for supplying toner/ink cartridges with no additional services unless specified. If installation is included, it must be stated and supported by warranty and installation documentation; otherwise, only delivery of goods is expected.
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Documents 5
GeM-Bidding-9664038.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS