Department Of Internal Security Split Air Conditioner Tender Kerala 2025 - OEM Authorization, 25% Quantity Option, GeM
Progress
Key Highlights
- • Kerala-based registered office requirement for bidding
- • Local service center support in the consignee district
- • Mandatory OEM Authorization certificate upload
- • 3 years GeM work order proof required
- • 25% quantity adjustment allowed during contract
- • Delivery period linked to last delivery order date with formula
- • No BOQ items published; focus on AC split units and mounts
- • GeM procurement framework with flexible quantities
Tender Overview
The bidding opportunity is issued by the Department Of Internal Security for procurement related to Split Air Conditioners including Green AC units and metallic mounts/accessories suitable for air conditioning systems, targeting bidders with registered office in Kerala and local service support. The framework anticipates dynamic quantity adjustments up to 25% of bid quantity during contract and currency, with delivery timing linked to the revised delivery schedule. A mandatory OEM authorization upload and GeM work order proof are required, alongside a three-year experience backbone demonstrated through prior work orders. The procurement emphasizes turnout for a reliable service network and OEM partnerships within Kerala. The absence of BOQ items suggests a focused, single-bundle or multi-variant AC solution, with emphasis on local delivery and support capabilities. The clause-set indicates a flexible supply approach, and bidders should be prepared for option-driven quantity changes at contracted rates.
Technical Specifications & Requirements
- Product category: Split Air Conditioners including Green AC units and Metallic Mounts/Accessories for AC installations
- Key eligibility: Kerala registered bidders with local service center in consignee district; upload OEM Authorization; provide 3 years GeM work order proof
- Delivery framework: Delivery period adjusts with option clause; base delivery begins after contract approval, minimum time implications derived from 30-day minimum rule
- Documentation emphasis: OEM authorization, GeM work orders, and proof of Kerala presence; no detailed performance specs published in the tender data
- Geographic scope: Kerala, India; emphasis on local service and after-sales support
- Quantity flexibility: Up to 25% increase/decrease in quantity at contracted rates
- Contract type: Likely a supply contract with dynamic quantities and standard delivery terms
Terms, Conditions & Eligibility
- EMD/Financial terms not specified in data; bidders must comply with standard GeM practice for security deposit where applicable
- Delivery timeline: Calculated by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended periods may apply
- Option Clause: Purchaser may extend delivery periods and quantities by up to 25% during and after the initial order
- Mandatory registrations: Bidder must have a registered office in Kerala and provide local service center support in the consignee district
- Documentation requirements: Upload OEM Authorization certificate and show 3 years GeM work order copies as part of eligibility
- ATC/Terms: All terms must be complied with; bidders must adhere to the option clause and delivery time calculations
Key Specifications
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Product/service names: Split Air Conditioners including Green AC units
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Categories: AC installation accessories, metallic mounts
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Quantity details: up to 25% quantity variation at contract
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Standards/Certifications: Not specified in tender data
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Delivery: formula-based extension; minimum 30 days
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Warranty/Support: Not specified in tender data
Terms & Conditions
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Delivery periods may extend with the 25% quantity option
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Kerala-based bidder registration and local service center required
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OEM Authorization and 3 years GeM work order proof mandatory
Important Clauses
Payment Terms
Not specified; bidders should expect standard GeM terms and security deposits per policy
Delivery Schedule
Delivery starts after order; additional time calculated by (increased/original quantity) × original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; generally apply per GeM terms for delayed delivery
Bidder Eligibility
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Must have registered office in Kerala
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Must provide local service center support in the consignee district
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Must upload OEM Authorization certificate
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Must show 3 years of GeM work order experience
Tender Data
Bid Details
Quantity
6
Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
Startup Exemption (Experience)
Yes | Complete
Requirements
Min. Avg. Annual Turnover
2
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2) , Metallic Mount Suitable for Air Conditioner (Accessories) (Q4)
Authority Records
BID & GeM Expert Consultancy
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Documents 6
GeM-Bidding-8636883.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing 3 years in GeM context
Financial statements for last 2 years
EMD/Security deposit proof as per GeM terms
Technical bid documents and OEM authorization
OEM authorization/authorizations from the manufacturer
Local service center proof in the consignee district (Kerala)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in the Kerala split AC tender for 2025?
Bidders must have a Kerala registered office, provide local service center support in the consignee district, attach OEM Authorization, and submit 3 years GeM work orders. Include GST, PAN, financials, and EMD as per GeM guidelines. Prepare for quantity variation up to 25% and follow the delivery formula.
What documents are required for this Kerala AC bid?
Submit GST certificate, PAN, experience certificates showing 3 years GeM work orders, financial statements, OEM authorization, and proof of Kerala presence. Also attach local service center details and EMD/Security deposit as per GeM terms. Ensure all are digitally uploaded.
What are the delivery terms and extensions for the AC tender?
Delivery period can extend with the option clause up to 25% quantity change. The new delivery time is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions may apply up to the original period.
Which standards or certifications are required for this tender?
The tender data does not specify explicit standards; bidders should be prepared to meet OEM requirements and GeM compliance, along with procurement norms for Kerala contracts. Ensure OEM authorization and product traceability are clearly documented.
What is the scope of quantity adjustment in this bid?
The purchaser reserves the right to modify quantity by up to 25% of bid quantity at contract placement and during currency, at contracted rates. Plan for scalable delivery and stock management accordingly.
What is the eligibility criteria for local service support in Kerala?
Bidder must provide a local service center in the consignee district, have a Kerala registered office, and submit OEM authorization. This ensures after-sales support and installation readiness within the state.
How to verify OEM authorization and GeM work orders for this tender?
Upload a current OEM Authorization certificate and provide copies of GeM work orders spanning at least 3 years. These documents demonstrate direct manufacturer approval and proven government-sector execution experience.
What are the key submission requirements for bidder eligibility?
Submit GST, PAN, experience certificates, financial statements, EMD, technical compliance, OEM authorizations, and GeM work order copies. Ensure Kerala address is shown, with local service center contact details and digital copies ready for upload.