IOCL Bongaigaon Refinery Hydrodyne Teikoku Spare Parts Tender 2026 in Assam ISI/OEM Standards
Bid Publish Date
12-Aug-2026, 10:29 am
Bid End Date
28-Aug-2026, 9:00 am
Location
Progress
Key Highlights
- • Hydrodyne Teikoku India Pvt Ltd is the sole OEM for all 11 listed items
- • 25% quantity variation option at contracted rates during placement and currency
- • OEM warranty certificates required at delivery; post-warranty rectification guaranteed
- • Indented goods; detailed manufacturing tolerances and drawings may be restricted to OEM
- • Service centers in India must be identified and included in bid submission
- • Delivery period rules: base period, extended period via formula with minimum 30 days
- • Scope explicitly excludes installation; supply-only contract
- • BOQ lists 11 items with PN references; no alternative makes acceptable
Tender Overview
Organization: Indian Oil Corporation Limited – Bongaigaon Refinery. Product category: Hydrodyne Teikoku India Pvt Ltd spares including SHAFT PN 15, ROTOR ASSY PN 16, ROTOR LINER PN 17, STATOR ASSY PN 18, STATOR LINER PN 19, BEARING GUIDE PN 22A, SUCTION BEARING HOUSING PN 84, STATOR ASY PN 18, VRJ 32-200 3.7H2 DB C components, and related items. Scope: Bid for the supply of goods only (no installation) with 11 BOQ items. Location: Bongaigaon Refinery, Assam (India). Estimated value: not disclosed. Unique terms include a 25% quantity flex/option clause and an OEM warranty requirement. The indented goods are manufactured by Hydrodyne Teikoku India Pvt Ltd, with proprietary article considerations and restricted alternate makes. This tender emphasizes post-delivery service readiness and presence of service centers in India.
Technical Specifications & Requirements
- OEM/Make: Hydrodyne Teikoku India Pvt Ltd for all listed PN items.
- Items included: SHAFT PN 15; ROTOR ASSY PN 16; ROTOR LINER PN 17; STATOR ASSY PN 18; STATOR LINER PN 19; BEARING GUIDE PN 22A; SUCTION BEARING HOUSING PN 84; STATOR ASY PN 18; VRJ 32-200 3.7H2 DB C components; IMPELLER PN 11; SLEEVE PUMP END PN 23.
- Quantity/BOQ: 11 total items; exact quantities not disclosed in data.
- Delivery/Performance: Delivery period tied to original order; option clause allows up to 25% quantity variation at contracted rates; additional delivery time uses a defined formula with minimum 30 days.
- Warranty: OEM warranty certificates required at delivery; post-delivery rectification guarantee; installation/commissioning/maintenance support from India-based service centers; detailed service-network data to be uploaded with bid.
- Quality/Compliance: Proprietary article restrictions emphasize OEM drawings and tolerances; no alternative makes accepted for critical items.
Terms, Conditions & Eligibility
- Scope: Supply of Goods only; no installation services.
- Delivery terms: Extended delivery time calculated by (additional quantity/original quantity) × original delivery period; minimum 30 days; extension permissible up to original period.
- Warranty: OEM warranty as per product specifications; certificates to be supplied with goods.
- ATC clauses: Proprietary article caveats restricting non-OEM spares due to lack of dimensional drawings and manufacturing tolerances.
- Payment/EMD: EMD and exact payment terms not disclosed in the data; bidders must rely on ATC guidance and standard IOCL practice.
- Document/upload requirements: Service centers and aftersales capabilities to be documented and uploaded with bid; installation/commissioning/training to be supported via India-based teams.
- Submission: Only supply of goods; no other make/model acceptable per proprietary clause; adherence to Hydrodyne Teikoku India Pvt Ltd specifications is mandatory.
Key Specifications
-
OEM brand: Hydrodyne Teikoku India Pvt Ltd
-
BOQ items: 11 numbered spares with PN references
-
Delivery: governed by original plus option clause with minimum 30 days
-
Warranty: OEM warranty certificates; post-acceptance rectification guaranteed
-
After-sales: Installation/Commissioning/Training/Troubleshooting/AMC service network in India
-
Proprietary article constraints: No alternate make/model; reliance on OEM drawings and tolerances
Terms & Conditions
-
Delivery quantity may vary up to 25% during contract execution
-
Supply-only scope; installation not included
-
OEM warranty certificates mandatory at delivery
Important Clauses
Payment Terms
Not explicitly disclosed; bidders to follow IOCL standard practice and ATC; EMD to be submitted as per tender norms
Delivery Schedule
Original delivery timeline; option to extend with formula (increased quantity/original quantity) × original period; minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; penalties may be dictated by IOCL standard contract terms
Bidder Eligibility
-
Indian bidder with Petrochemical/refinery supply experience
-
OEM authorization from Hydrodyne Teikoku India Pvt Ltd
-
Evidence of Indian service/maintenance network
Tender Data
Bid Details
Quantity
17
Category
SHAFT, PN 15, Make Hydrodyne Teikoku India Pvt Ltd
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SHAFT, PN 15, Make Hydrodyne Teikoku India Pvt Ltd , ROTOR ASSY, PN 16, Make Hydrodyne Teikoku India Pvt Ltd , ROTOR LINER, PN 17, Make Hydrodyne Teikoku India Pvt Ltd , STATOR ASSY, PN 18, Make Hydrodyne Teikoku India Pvt Ltd , STATOR LINER, PN 19, Make Hydrodyne Teikoku India Pvt Ltd , BEARING GUIDE, PN 22A, Make Hydrodyne Teikoku India Pvt Ltd , SUCTION BEARING HOUSING, PN 84, Make Hydrodyne Teikoku India Pvt Ltd , STATOR ASY,PN 18,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd , SHAFT,PN 15,VRJ 32-200 3.7H2 DB C,HYDRO, Make Hydrodyne Teikoku India Pvt Ltd , IMPELLER,PN 11,VRJ 32- 200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd , SLEEVE,PUMP END, PN 23, Make Hydrodyne Teikoku India Pvt Ltd
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Chirang
Delivery Pincodes
783385
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jay Kumar Prajapati | 783385,IOCL Bongaigaon Refinery | Chirang | Assam | 783385 | 1 | 90 | - |
Authority Records
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Documents 8
GeM-Bidding-9722865.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
SHAFT, PN 15, Make Hydrodyne Teikoku India Pvt Ltd
SHAFT, PN 15, Make Hydrodyne Teikoku India Pvt Ltd
ROTOR ASSY, PN 16, Make Hydrodyne Teikoku India Pvt Ltd
ROTOR ASSY, PN 16, Make Hydrodyne Teikoku India Pvt Ltd
ROTOR LINER, PN 17, Make Hydrodyne Teikoku India Pvt Ltd
ROTOR LINER, PN 17, Make Hydrodyne Teikoku India Pvt Ltd
STATOR ASSY, PN 18, Make Hydrodyne Teikoku India Pvt Ltd
STATOR ASSY, PN 18, Make Hydrodyne Teikoku India Pvt Ltd
STATOR LINER, PN 19, Make Hydrodyne Teikoku India Pvt Ltd
STATOR LINER, PN 19, Make Hydrodyne Teikoku India Pvt Ltd
BEARING GUIDE, PN 22A, Make Hydrodyne Teikoku India Pvt Ltd
BEARING GUIDE, PN 22A, Make Hydrodyne Teikoku India Pvt Ltd
SUCTION BEARING HOUSING, PN 84, Make Hydrodyne Teikoku India Pvt Ltd
SUCTION BEARING HOUSING, PN 84, Make Hydrodyne Teikoku India Pvt Ltd
STATOR ASY,PN 18,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd
STATOR ASY,PN 18,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd
SHAFT,PN 15,VRJ 32-200 3.7H2 DB C,HYDRO, Make Hydrodyne Teikoku India Pvt Ltd
SHAFT,PN 15,VRJ 32-200 3.7H2 DB C,HYDRO, Make Hydrodyne Teikoku India Pvt Ltd
IMPELLER,PN 11,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd
IMPELLER,PN 11,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd
SLEEVE,PUMP END, PN 23, Make Hydrodyne Teikoku India Pvt Ltd
SLEEVE,PUMP END, PN 23, Make Hydrodyne Teikoku India Pvt Ltd
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 10 | SHAFT, PN 15, Make Hydrodyne Teikoku India Pvt Ltd | SHAFT, PN 15, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 20 | ROTOR ASSY, PN 16, Make Hydrodyne Teikoku India Pvt Ltd | ROTOR ASSY, PN 16, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 30 | ROTOR LINER, PN 17, Make Hydrodyne Teikoku India Pvt Ltd | ROTOR LINER, PN 17, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 40 | STATOR ASSY, PN 18, Make Hydrodyne Teikoku India Pvt Ltd | STATOR ASSY, PN 18, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 50 | STATOR LINER, PN 19, Make Hydrodyne Teikoku India Pvt Ltd | STATOR LINER, PN 19, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 60 | BEARING GUIDE, PN 22A, Make Hydrodyne Teikoku India Pvt Ltd | BEARING GUIDE, PN 22A, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 70 | SUCTION BEARING HOUSING, PN 84, Make Hydrodyne Teikoku India Pvt Ltd | SUCTION BEARING HOUSING, PN 84, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 80 | STATOR ASY,PN 18,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd | STATOR ASY,PN 18,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd | 1 | ea | sheikh_gem | 90 | |
| 90 | SHAFT,PN 15,VRJ 32-200 3.7H2 DB C,HYDRO, Make Hydrodyne Teikoku India Pvt Ltd | SHAFT,PN 15,VRJ 32-200 3.7H2 DB C,HYDRO, Make Hydrodyne Teikoku India Pvt Ltd | 2 | ea | sheikh_gem | 90 | |
| 100 | IMPELLER,PN 11,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd | IMPELLER,PN 11,VRJ 32-200 3.7H2 DB C, Make Hydrodyne Teikoku India Pvt Ltd | 5 | ea | sheikh_gem | 90 | |
| 110 | SLEEVE,PUMP END, PN 23, Make Hydrodyne Teikoku India Pvt Ltd | SLEEVE,PUMP END, PN 23, Make Hydrodyne Teikoku India Pvt Ltd | 2 | ea | sheikh_gem | 90 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) of bidder
Experience certificates for similar supply of spares to petrochemical/refinery units
Financial statements for last 3 years
EMD documentation as applicable by IOCL terms
OEM authorization letter from Hydrodyne Teikoku India Pvt Ltd
Technical bid documents showing compliance with OEM drawings/standards
Details of Installation/Service centers in India
Any prior performance certificates for refineries
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for IOCL Bongaigaon spares tender 2026 in Assam?
Bidders must submit GST, PAN, experience certificates, financials, EMD, OEM authorization, and technical compliance documents. Ensure Hydrodyne Teikoku India Pvt Ltd is named as the OEM for all 11 PN items, and upload service-center details in India to support after-sales.
What documents are required for refinery spares tender submission in Assam?
Required documents include GST certificate, PAN, last three years’ financials, relevant experience certificates, EMD proof, OEM authorization from Hydrodyne Teikoku, technical compliance certificates, and service-centre details in India for installation/maintenance.
What are the technical specifications for Hydrodyne spares in this IOCL tender?
Spares include SHAFT PN 15, ROTOR ASSY PN 16, ROTOR LINER PN 17, STATOR ASSY PN 18, STATOR LINER PN 19, BEARING GUIDE PN 22A, SUCTION BEARING HOUSING PN 84, VRJ 32-200 3.7H2 DB C components, IMPELLER PN 11, SLEEVE PUMP END PN 23; OEM-only items.
What is the delivery timeframe and option clause for IOCL Bongaigaon spares?
Delivery starts from the last date of order; quantity may increase up to 25% during contract; extended delivery time calculated as (additional quantity/original quantity) × original period, minimum 30 days.
What warranty is required for Hydrodyne spares supplied to IOCL in this tender?
An OEM warranty certificate must be submitted at delivery; goods are guaranteed for rectification during the warranty period; after-sales support via India-based service centers is mandatory.
Are alternate makes allowed for the PN spares in this IOCL tender 2026?
No. The proprietary article clause restricts alternatives; only Hydrodyne Teikoku India Pvt Ltd spares with OEM drawings/tolerances are acceptable to ensure performance reliability.
What is the scope of supply for the IOCL Bongaigaon tender?
Scope is strictly GOODS SUPPLY only; installation, commissioning, and training are not included in this contract; bidder must provide post-sale service capability and center locations.
Where can bidders upload service centers and after-sales capabilities for this bid?
Bidders must upload a detailed map/list of India-based service centers near consignee locations, demonstrating installation, commissioning, and maintenance capabilities as part of the bid submission.