ICAR Department of Agricultural Research Epabx System Maintenance Tender Ernakulam Kerala 2026
Progress
Tender Overview
Indian Council Of Agricultural Research (ICAR), Department of Agricultural Research and Education (DARE) invites bids for the Annual Maintenance Service for EPABX System at the ICAR unit in Ernakulam, Kerala (682001). Estimated value: ₹96,000. The scope covers ongoing maintenance of the EPABX setup; bidders must establish a local service office within the state. Tender terms permit a 25% change in contract quantity or duration with consent. The procurement emphasizes local content under Make in India, requiring OEM certification of local value addition. Unique conditions include submission of EMD via DD or FDR and hardcopy delivery within 5 days of bid end. Mandatory certificates must be uploaded; non-submission leads to rejection. Purchase preference favors Class 1 local suppliers with minimum 50% local content. The bidder must ensure compliance with ATC and corrigenda. This tender is positioned as a targeted service contract with strict documentation and local presence requirements.
Technical Specifications & Requirements
- Scope: Annual maintenance of EPABX System at ICAR unit in Ernakulam, Kerala.
- Service Locality: Office of service provider must be located in the state of consignee (Kerala). Documentary evidence required.
- EMD/Guarantee: EMD can be submitted as Account Payee Demand Draft in favor of ICAR UNIT CIFT KOCHI or as Fixed Deposit Receipt in the name of ICAR UNIT CIFT KOCHI; proof must be uploaded and hardcopy delivered within 5 days.
- Make in India: 50% minimum local content for Class 1 local suppliers; OEM certificate detailing local content and locations of value addition required; auditor/certification rules apply for bids above ₹10 Crore.
- ATC/Certificates: Upload all required certificates; non-submission may lead to rejection.
Terms, Conditions & Eligibility
- EMD/PG: Submit EMD as DD or FDR with scan proof and hardcopy within 5 days.
- Certification: Upload mandatory certificates; absence leads to rejection.
- Local Advantage: Class 1 local supplier preference with 50% local content; OEM certification required.
- Quantity/Duration: Option to increase quantity or duration up to 25% at issue or post-issue with consent.
- Service Availability: Provider must have a local office in Kerala; documentary evidence needed.
- Make in India Compliance: Certification by OEM and statutory auditors for higher bid values; ensure 50% local content.
Key Specifications
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Product/Service: Annual Maintenance Service for EPABX System
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Location: ICAR unit, Ernakulam, Kerala
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Estimated Value: ₹96,000
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EMD Options: Account Payee DD in favor of ICAR UNIT CIFT KOCHI or Fixed Deposit Receipt
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Local Presence: Office of service provider in Kerala (proof required)
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Make in India: 50% minimum local content with OEM certification
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Submission: Upload certificates; hardcopy delivery within 5 days
Terms & Conditions
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EMD required via DD or FDR with scanned proof and 5-day hardcopy submission
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Local presence in Kerala is mandatory for service provider
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50% local content minimum for Make in India; OEM certification required
Important Clauses
Payment Terms
Not detailed in data; standard government terms apply post-completion as per contract.
Delivery Schedule
No explicit delivery dates; contract may allow 25% quantity/duration adjustment at issue or with consent.
Penalties/Liquidated Damages
Not specified; penalties likely per standard ICAR procurement guidelines pending contract.
Bidder Eligibility
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Must have a Kerala-based service office with documentary evidence
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OEM authorization for EPABX maintenance (if applicable)
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Compliance with Make in India 50% local content and related certificate
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Annual Maintenance service - EPABX System
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
682029
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhavyamol C G | 682029,CENTRAL INSTITUTE OF FISHERIES TECHNOLOGY, WILLINGDON ISLAND, MATSYAPURI P.O., KOCHI | Ernakulam | Kerala | 682029 | 1 | - | - |
Authority Records
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Documents 5
GeM-Bidding-9924642.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
19-Oct-2026, 11:30 am
Opening Date
20-Oct-2026, 11:30 am
Categories
2
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Required Documents
GST certificate
PAN card
Experience certificates (EPABX maintenance or related telecom systems)
Financial statements (as applicable)
EMD submission documentation (DD or FDR) and proof
Technical bid documents and compliance certificates
OEM authorization certificates (where applicable)
Certificate of local content (Make in India) with locations of value addition
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for EPABX maintenance tender in Ernakulam Kerala 2026?
Bidders must submit EMD via DD or FDR to ICAR UNIT CIFT KOCHI, upload certificates, provide proof of a Kerala-based service office, and supply OEM/local content certifications. Ensure compliance with Make in India 50% local content and attach all required documents as per T&C.
What documents are required to participate in ICAR EPABX tender in Kerala?
Submit GST certificate, PAN, experience certificates for EPABX or telecom maintenance, financial statements, EMD proof, technical bid documents, OEM authorizations, and Make in India local content certificate with value addition locations.
What are the EMD submission options for this ICAR bid in Ernakulam?
EMD can be submitted as an Account Payee Demand Draft in favor of ICAR UNIT CIFT KOCHI or as a Fixed Deposit Receipt pledged in ICAR UNIT CIFT KOCHI; provide scanned proof and deliver hardcopy within 5 days of bid end.
What local content requirements apply to the Kerala EPABX tender?
Class 1 local supplier priority applies with a minimum 50% local content; OEM certification detailing local value addition locations is required; for bids above ₹10 Crore, auditor/cost auditor certification is necessary.
When can contract quantity or duration be adjusted for this tender?
The buyer may increase contract quantity or duration up to 25% at tender issue; after contract issue, increases remain capped at 25% with bidder consent.
What is the estimated contract value and scope for the EPABX tender?
Estimated value is ₹96,000 for annual EPABX maintenance at the ICAR unit in Ernakulam; scope covers routine maintenance and support for the existing EPABX system.
Are there specific certification requirements for this Kerala tender?
Yes, essential certificates must be uploaded; Make in India/local content certificate (50% minimum) and OEM authorizations where applicable are required to participate.
What is the delivery/availability requirement for service in Kerala?
The service provider must have a local Kerala presence; documentary evidence must be provided; timely response and availability are critical as per ATC and corrigenda.