Indian Army Pathankot Procurement of Automotive Spare Parts ISO 9001 2024

Tender Overview

The Indian Army, Department Of Military Affairs, is conducting a procurement tender in Pathankot, Punjab 143534 for a broad assortment of automotive spare parts including Assy Rubber Bush Lower, Rubber for Vacuum Pump, Assy Pipe Coolant, Steering Pump to Gear, Door Beading, Speedometer Cable, Hose Assy, Engine Speed Sensor, and related components. The BOQ comprises 18 items with unspecified exact quantities, but the contract anticipates a firm bid at a total estimated value to be determined and an EMD not disclosed. A key differentiator is the required ISO 9001 certification for the bidder or OEM, and the option to increase quantity by up to 25% during the contract. The process includes an advance sample approval with a five-day window post award and a potential supply modification cycle if samples deviate from contract specs. The tender emphasizes supplier readiness for bulk manufacturing tied to an approved sample and adherence to supplier code creation prerequisites.

Technical Specifications & Requirements

• Product categories: automotive spares such as hoses, belts, sensors, drive components, and timing covers; 18 items in the BOQ with no itemized specs disclosed.
• Certification: ISO 9001 certified bidders or OEMs required.
• Documentation flow: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank for vendor code creation.
• Sample process: 2–14/17 samples to be submitted within 5 days of award; approval or modification list provided within 5 days; bulk supply must follow approved sample; if delays in approval occur, delivery period may be reset; non-conforming samples may lead to termination.
• Delivery considerations: option clause allows quantity adjustments up to 25% during and after contract at contracted rates.
• Compliance: general terms require adherence to the sample-based framework and advance sample approvals prior to bulk manufacturing.

Terms & Eligibility

• EMD details: not disclosed; bid must include standard documents for vendor code creation.
• Documents to submit: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization and technical compliance as applicable.
• Delivery and payment terms: delivery periods and payments aligned with contract framework and option clause; no LD specified beyond standard owner terms.
• Warranty/after-sales: ISO 9001 ensures quality management; OEM-backed supply and sample approvals implied.
• Risk: option-based quantity changes; ensure readiness for bulk manufacturing following approved samples.