GEM

Madhya Pradesh Tribal Welfare Catering Services Tender Jhabua 457661 - Veg Per Packet 1104000 Value 2025

Bid Publish Date

12-Dec-2025, 7:53 pm

Bid End Date

22-Dec-2025, 8:00 pm

EMD

₹1,00,000

Value

₹1,10,04,000

Location

JHABUA , MADHYA PRADESH

Progress

Issue12-Dec-2025, 7:53 pm
AwardPending
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Quantity

131000

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit quantity/duration adjustment up to 25% before and after contract award
  • • Excess settlement option allowing add-on charges with mandatory supporting documents
  • • EMD ₹100,000; Banker’s Cheque or online options; hard copy submission within 5 days
  • • Performance security permissible as DD; scanned DD copy due after award; hard copy within 15 days
  • • State-based service office requirement; bidder must own 30% of bid quantity vehicles
  • • Flexible past-experience proofs accepted (contracts, invoices, execution certificates)

Categories 3

FOODS AND DRINKS BREAKFAST CATERING SERVICE

Tender Overview

Madhya Pradesh Tribal Welfare And Scheduled Caste Department invites bids for Catering Service per Packet based - Veg covering Breakfast, Lunch, Dinner, Snacks/High, Tea; Buffet for meals delivered in a structured program from the tribal welfare initiative in JHABUA, MADHYA PRADESH 457661. The project carries an estimated value of ₹11,004,000 with an EMD of ₹100,000. A flexible contract framework allows quantity or duration adjustments up to 25%, both pre- and post-award. The programme emphasizes on-site service delivery and adherence to invoicing controls via excess settlement for additives, subject to documented support. The bidder must demonstrate a local service footprint, with an office within the consignee state, and ensure fleet ownership comprising at least 30% of bid quantity under bidder’s or proprietor/partner name. This tender targets experienced caterers capable of sustained, multi-meal provisioning in a government framework, with specific invoicing and documentation processes described in the terms.

Technical Specifications & Requirements

  • Product/Service: Veg catering per packet for breakfast, lunch, dinner, snacks, tea; buffet service included
  • Estimated Value: ₹11,004,000; EMD: ₹100,000
  • Delivery/Service Area: JHABUA district, MADHYA PRADESH; in-state service office required
  • Contract Flexibility: Quantity/duration adjustments up to 25%; excess settlement option for additional charges with documented proof
  • Fleet/Ownership: Minimum 30% of bid quantity vehicles owned by bidder or proprietor/partner; proof of ownership uploaded
  • Past Experience Proof: One of several documents accepted (contracts with invoices, execution certificates, or client notes)
  • Payment/BD: EMD/Bid security via Banker’s Cheque acceptable; DD option for performance security after award; hard copy delivery timelines apply
  • These terms imply strong compliance with governmental procurement norms and documentation rigor.

Terms, Conditions & Eligibility

  • EMD: ₹100,000; payment methods include Banker’s Cheque or online; hard copy delivery within 5 days of bid end/open date
  • Performance Security: Acceptable as Account Payee DD; or PBG; scanned DD copy to be uploaded post-award with hard copy due within 15 days
  • Service Office: Must be located in the consignee state; documentary evidence required
  • Fleet Ownership: At least 30% of bid quantity vehicles owned by bidder or proprietor/partner; ownership documents required
  • Past Experience: Acceptable proofs include contract copies with invoices or execution certificates; client certificates also acceptable
  • Option Clause: Quantity/duration can fluctuate by up to 25%; revised terms must be accepted by bidder
  • Access/Delivery: Timely delivery and service setup in-state; adherence to invoicing controls for excess charges

Key Specifications

  • Catering service type: Veg per packet for multiple meals

  • Estimated contract value: ₹11,004,000; EMD ₹100,000

  • Delivery area: Jhabua district, MP; in-state service office required

  • 50-70% meal distribution windows; buffet included for lunch/dinner

  • Fleet ownership: minimum 30% of bid quantity vehicles owned by bidder

Terms & Conditions

  • Quantity/duration adjustments up to 25% with bidder acceptance

  • Excess settlement charges allowed with documentation

  • EMD and performance security submission via BC/DD

Important Clauses

Payment Terms

EMD ₹100,000; DD/online accepted; payment terms not explicitly stated beyond security provisions

Delivery Schedule

Service office must be in-state; hard copy documents to be delivered within 5-15 days depending on stage

Penalties/Liquidated Damages

Not specified explicitly; penalties may apply via standard government contract terms for non-performance

Bidder Eligibility

  • Must have an office within Madhya Pradesh

  • At least 30% fleet ownership by bidder or proprietor/partner

  • Provide past experience proofs as specified (contracts, invoices, execution notes)

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Director General Of National Cadet Corps (dgncc)

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Posted: 21 August 2025
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N/a

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Closed: 26 May 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates or contract copies with invoices

4

Financial statements or solvency certificates

5

EMD submission proof (Banker’s Cheque or online payment receipt)

6

Technical bid documents and compliance statements

7

OEM authorizations or service-provider fleet ownership proofs

8

Office address proof within Madhya Pradesh

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for veg catering tender in Jhabua MP 2025?

Bidders must submit GST, PAN, experience proofs, financials, EMD ₹1,00,000, and technical compliance. Ensure MP-based service office, 30% owned fleet, and bidding documents as per terms. Participation requires acceptance of 25% quantity variation and excess settlement invoicing rules.

What documents are required for MP catering contract bid 2025?

Prepare GST registration, PAN, experience contracts with invoices or execution certificates, financial statements, EMD proof, technical bid, OEM authorizations, and MP address proof for service office. Upload scanned copies and deliver hard copies within specified timeframes after bid end date.

What are the fleet ownership requirements for this tender?

Bidder must own at least 30% of the bid quantity in vehicles in the bidder or proprietor/partner name. Upload vehicle ownership documents for verification and ensure fleet readiness in MP for deployment if awarded.

What is the EMD for this catering tender in Madhya Pradesh?

EMD amount is ₹100,000. Payment can be made via Banker’s Cheque or online; scanned BC proof must be uploaded with bid, with hard copy delivered to the buyer within 5 days after bid end date.

What are the payment terms and delivery expectations?

Payment terms feature security deposits and potential excess settlement charges. Ensure timely service delivery with in-state office operations; adhere to invoicing controls and provide required supporting documents to justify any additional charges.

Which documents prove past catering experience for this bid in MP?

Acceptable proofs include contract copies with invoices, execution certificates from clients, or third-party notes. Self-certification on invoices may be used if accompanied by client recognition; ensure documents clearly show scope and value.

What is the contract variation allowance for this tender?

The buyer allows up to 25% fluctuation in contract quantity or duration. Bidders must accept revised terms and prepare for potential adjustments during contractual execution.