Purvanchal Vidyut Vitaran Nigam Limited Varanasi IT Equipment Tender LAPTOPS All-in-One PCs Printers UPS 2026
Bid Publish Date
07-Sep-2026, 1:53 pm
Bid End Date
17-Sep-2026, 3:00 pm
Location
Progress
Key Highlights
- • IPv6 readiness from day one for all IT hardware
- • Mandatory Malicious Code Certificate to prevent embedded malware
- • 5 years residual market life requirement to avoid obsolescence
- • 25% quantity option at contracted rates during and after delivery
- • 3 years prior govt supply experience for bidder or OEM
- • GST implementation and reimbursement as per actuals or applicable rate
- • OEM authorization/verification for resellers
- • Penalties or LD not specified; ensure compliance with delivery timelines
Tender Overview
Purvanchal Vidyut Vitaran Nigam Limited (Varanasi, Uttar Pradesh) invites bids for multiple IT hardware categories including Entry and Mid Level Laptop - Notebook (Q2), All in One PC (V2) (Q2), Computer Printer (V2) (Q2) and Line Interactive UPS with AVR (V2) (Q2). The tender involves procurement from a public sector energy utility in VARANASI 221001 with unspecified quantity and value. Key differentiators include mandatory IPv6 readiness, a Malicious Code Certificate, and a 25% quantity option during and after contract award. The scope focuses on standard IT hardware for internal operations and field replacements.
Technical Specifications & Requirements
- Product categories: Laptops, All‑in‑One PCs, Printers, Line Interactive UPS with AVR
- IPv6 readiness: Equipment must be IPv6 capable from day one
- Security compliance: Mandatory Malicious Code Certificate confirming no embedded malware
- Market life criterion: Offered products should have at least 5 years residual market life remaining
- Experience criterion: Bidders or OEMs must have supplied similar government IT hardware for at least 3 years prior to bid opening
- Delivery flexibility: Option to increase up to 25% of bid quantity at contracted rates; delivery period alignment to last delivery order date
- GST and pricing: GST applicable per bidder’s rate; reimbursement as per actuals or applicable rate, limited to quoted percentage
- Warranty/after-sales: Not explicitly stated; bidders should infer standard OEM warranty and PVVNL expectations
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders should verify exact amount during submission
- Financial standing: No liquidation, no court receivership; submission of an undertaking
- OEM authorization: If using resellers, OEM authorization may be required
- Documentation: Technical bid, GST/PAN, experience proofs, and relevant contracts for similar govt supply
- Delivery terms: Delivery period tied to original order; option extension governed by 25% rule; minimum 30 days when adjusting time
- Malicious code certificate: Required certificate to confirm hardware/software integrity
- Compliance: IPv6 readiness and 5-year life cycle compliance to avoid obsolescence
- Obsolescence: Offered products must not be end-of-life before the residual life period
Key Specifications
-
Product categories: Entry and Mid Level Laptop - Notebook (Q2), All in One PC (V2) (Q2), Computer Printer (V2) (Q2), Line Interactive UPS with AVR (V2) (Q2)
-
Standards/Compliance: IPv6 ready from day one; Malicious Code Certificate; 5 years residual market life
-
Delivery flexibility: Option clause enabling up to 25% quantity variation; delivery period aligned to last order date
-
Experience: Minimum 3 years govt/PSU supply of similar IT hardware
-
Financial: GST as applicable; reimbursement terms per actuals or quoted rate; EMD details to be verified
Terms & Conditions
-
Option to increase quantity up to 25% during and after contract at contracted rates
-
3 years prior govt/PSU experience for bidder or OEM with relevant contracts
-
IPv6 readiness and Malicious Code Certificate mandatory for compliance
-
GST treatment and price reimbursement limitations
-
Delivery period defined by original order date with extension rules
Important Clauses
Payment Terms
GST will be reimbursed per actuals or applicable rates; payment timing unspecified in data
Delivery Schedule
Delivery period starts from last date of original delivery order; 30-day minimum extension if required
Penalties/Liquidated Damages
No explicit LD percentage provided; standard govt procurement penalties likely apply
Bidder Eligibility
-
3+ years audited govt/PSU hardware supply experience
-
No liquidation or bankruptcy status; undertakings required
-
Products must remain in market for at least 5 years post bid
-
IPv6 readiness and Malicious Code certification required
Tender Data
Bid Details
Quantity
7
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
225
OEM Avg. Turnover
10
Past Performance
80 %
Warranty Period
7 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , All in One PC (V2) (Q2) , Computer Printer (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
66
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
15-09-2026 13:00:00
Pre-Bid Venue
MD office PuVVNL Varanasi
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221010
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anuj Gupta | 221010,Superintendent Engineer Office, Electricity Store Circle Purvanchal Vidyut Vitran Nigam Ltd, Varanasi , 221010 | Varanasi | Uttar Pradesh | 221010 | 4 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9856289.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing 3 years govt/PSU hardware supply
Financial statements or solvency documents
EMD submission proof (if applicable) and deposit details
Technical bid documents demonstrating IPv6 capability and security certificate
OEM authorization letters (where applicable)
Contract copies for similar category supplies to government bodies
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid in the Purvanchal Vidyut Vitaran Nigam Limited IT tender in Varanasi 2026
Bidders must submit GST, PAN, experience proofs, financial statements, and EMD (if applicable). Provide OEM authorizations for resellers, and demonstrate IPv6 readiness plus Malicious Code Certificate. Ensure 3+ years govt/PSU supply experience and non-obsolescence of offered items.
What documents are required for PVVNL Varansi IT equipment bid 2026
Submit GST certificate, PAN, company financials, prior govt contracts with copies, IP6 readiness evidence, Malicious Code Certificate, OEM authorization letters, and technical bid detailing hardware specs and delivery timelines.
What are the technical specifications for IPv6 readiness and malware certificates in this tender
Equipment must be IPv6 ready from day one and carry a Malicious Code Certificate confirming absence of embedded malware. Include certificate issued by authorized testing authorities; ensure hardware/firmware updates align with govt security standards.
What is the experience requirement for bidders on PVVNL IT procurement in UP
Bidders or OEMs must have supplied similar govt/PSU IT hardware for at least 3 years prior to bid opening. Provide contract copies showing ongoing or completed deployments, with quantities and project scope per year.
What is the delivery period and option clause for PVVNL UP IT hardware bid
Delivery period begins after the original order date; option to increase quantity by up to 25% at contracted rates. If extended, time is calculated as (increased quantity/original quantity) × original period with a minimum 30 days.
Which items are included under the PVVNL Varansi IT procurement tender 2026
The categories include Entry and Mid Level Laptop - Notebook (Q2), All in One PC (V2) (Q2), Computer Printer (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2). Ensure each item meets IPv6 and security certificate requirements.
How does GST impact pricing and reimbursement in this UP government tender
GST will be charged by bidders and reimbursed per actuals or applicable lower rate, capped at the quoted GST percentage. Bidders must price VAT/GST correctly and provide supporting GST documentation during bid submission.
What happens if a bid lacks the Malicious Code Certificate in this tender
Bids missing the Malicious Code Certificate will be deemed non-compliant and may be rejected. Ensure the certificate explicitly states no malware present in hardware/software and that it covers firmware components as applicable.