Border Road Organisation ASHOK LEYLAND SPARES Tender Gangtok Sikkim 2026 - 12 OEM Spare Parts including Brake Lining Kits & Filters
Bid Publish Date
15-Sep-2026, 10:42 am
Bid End Date
25-Sep-2026, 11:00 am
Value
₹1,27,481
Location
Progress
Tender Overview
The Border Road Organisation (Department of Defence) invites bids for ASHOK LEYLAND SPARES with 12 listed items, including SA Air Cleaner (MB442002), Brake Lining Kits (PD601229, PD601041), Fuel Filters (FHJ02500, FHJ02600), Clutch Master Cylinder (PN500008), Air/Safety Filters (F7B01100, F7B01200), Lined Shoe Assy front (P1610354), Wedge Assy (P1618639), Steering Gear Box (FZZ05500), Steering Pump (FC900310). Estimated value is ₹127,481.00. Location for delivery: Officer Commanding 1066 Field Workshop, Gangtok, Sikkim. Scope is supply-only, with pre/post inspection options and quantity variation up to 25% under option clause. OEM-only parts are specified for Ashok Leyland Tippers and related vehicles.
Technical Specifications & Requirements
- Part numbers and nomenclature: MB442002 SA Air Cleaner; PD601229 Brake Lining Kit 8 STD 393.7 x 203 AF 1040 MDV V; FHJ02500 Fuel Filter Fuel Water Separator; FHJ02600 Fuel Filter; PD601041 Brake Lining Kit 7 STD 393 x 177-AF 1040 Half Kit Front Drum; PN500008 Clutch Master Cylinder; F7B01100 Air Filter Primary; F7B01200 Safety Filter; P1610354 Lined Shoe Assy Front; P1618639 Wedge Assy; FZZ05500 Steering Gear Box HFB64; FC900310 Steering Pump.
- Quantity mix includes sets and single units across items; 12 total line items.
- Inspection regime: Post Receipt Inspection at consignee site; nominated by BOO; no pre-dispatch inspection unless ATC specifies.
- Delivery terms: Delivery period to commence from last date of original delivery order; option clause allows up to 25% quantity variation; extension mechanics defined with minimum 30 days when applicable.
- Packaging/transport: Stores to be dispatched to 1066 Field Workshop, Penengla, Bojoghari, Gangtok, Pin-737103.
- Acceptance: Quotation acceptance subject to specified terms including supply-only scope and delivery as per ATC.
Terms, Conditions & Eligibility
- EMD: Not specified in provided terms; ensure bidder readiness with standard submission as per ATC.
- Delivery timeline: As per delivery clause; extended delivery calculations apply for option quantity changes.
- Documentation: Ensure OEM authorization for Ashok Leyland parts; GST/PAN and financials as typical tender submissions.
- Inspection: Post-receipt inspection by nominated agency; pre-dispatch inspection unless ATC indicates otherwise.
- Payment terms: Not explicitly stated; standard government procurement practice to be confirmed in ATC; ensure readiness for PO-based payments.
- Penalties: LD/penalties not explicitly described; refer to standard BOO terms in ATC for non-compliance.
- Warranty/AMC: Not specified; confirm with ATC for post-supply support expectations.
Key Specifications
-
- MB442002 SA Air Cleaner (1 unit) for Ashok Leyland tipper MA 1920 T
-
- PD601229 Brake Lining Kit 8 (STD 393.7 x 203 AF 1040 MDV V) (2 sets)
-
- FHJ02500 Fuel Filter Fuel Water Separator (2 Nos)
-
- FHJ02600 Fuel Filter (2 Nos)
-
- PD601041 Brake Lining Kit 7 (STD 393 x 177-AF 1040 Half Kit Front Drum) (4 sets)
-
- PN500008 Clutch Master Cylinder (1 Nos)
-
- F7B01100 Air Filter Primary (1 Nos)
-
- F7B01200 Safety Filter (1 Nos)
-
- P1610354 Lined Shoe Assy Front (4 Sets)
-
- P1618639 Wedge Assy (4 Nos)
-
- FZZ05500 Steering Gear Box HFB64 (1 Nos)
-
- FC900310 Steering Pump (1 Nos)
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract and during currency with adjusted delivery periods
-
Post Receipt Inspection at consignee site; nominated BOO inspection for acceptance
-
Scope is strictly supply of goods; no installation services included
-
Acceptance subject to ATC terms; OEM-only spare parts for Ashok Leyland models
-
Delivery location fixed to 1066 Field Workshop, Gangtok, Sikkim
Important Clauses
Delivery Schedule
Delivery must begin from the last date of original delivery order; extended time computed as (additional quantity/original quantity) × original period, minimum 30 days, with possible extension to original period as per option clause
Payment Terms
Payment terms to be detailed in ATC; bidders should anticipate PO-based payments post-acceptance; ensure compliance with GST and invoicing requirements
Penalties/Liquidated Damages
Penalties to be governed by ATC; ensure adherence to delivery timelines to avoid LDs; reference to standard BOO LD framework
Bidder Eligibility
-
OEM authorization for Ashok Leyland spare parts and compliance with ASHOK LEYLAND requirement
-
Demonstrated experience in supplying vehicle spares to defence/public sector buyers
-
Financial capacity to mobilize ₹127,481.00 estimated value and related freight/handling costs
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | A P TRADE & CO. Under PMA | - | 25-09-2026 07:58:39 | |
| 2 | M/S VARDHMAN TRADERS Under PMA | - | 16-09-2026 11:31:05 | |
| 3 | YASHODHA DEFENCE SERVICES Under PMA | - | 25-09-2026 07:25:55 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | YASHODHA DEFENCE SERVICES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : MB442002 SA Air Cleanear,PD601229 Brake Lining Kit 8 STD 393.7x203 AF 1040 MDV V,FHJ02500 Fuel Filt |
Tender Data
Bid Details
Quantity
24
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
MB442002 SA Air Cleanear , PD601229 Brake Lining Kit 8 STD 393.7x203 AF 1040 MDV V , FHJ02500 Fuel Filter Fuel water Seperator , FHJ02600 Fuel Filter , PD601041Brake Lining Kit 7STD 393x177-AF 1040 Half Kit Front Drum , PN500008 Clutch Master Cylinder , F7B01100 Air Filter Primary , F7B01200 Safety Filter , P1610354 Lined Shoe assy front , P1618639 Wedge Assy , FZZ05500 Stearing Gear box HFB64 , FC900310 Steering Pump
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
East Sikkim
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | East Sikkim | East Sikkim | - | - | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9873087.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
MB442002 SA Air Cleanear
MB442002 SA Air Cleanear
PD601229 Brake Lining Kit 8 STD 393.7x203 AF 1040 MDV V
PD601229 Brake Lining Kit 8 STD 393.7x203 AF 1040 MDV V
FHJ02500 Fuel Filter Fuel water Seperator
FHJ02500 Fuel Filter Fuel water Seperator
FHJ02600 Fuel Filter
FHJ02600 Fuel Filter
PD601041Brake Lining Kit 7STD 393x177-AF 1040 Half Kit Front Drum
PD601041Brake Lining Kit 7STD 393x177-AF 1040 Half Kit Front Drum
PN500008 Clutch Master Cylinder
PN500008 Clutch Master Cylinder
F7B01100 Air Filter Primary
F7B01100 Air Filter Primary
F7B01200 Safety Filter
F7B01200 Safety Filter
P1610354 Lined Shoe assy front
P1610354 Lined Shoe assy front
P1618639 Wedge Assy
P1618639 Wedge Assy
FZZ05500 Stearing Gear box HFB64
FZZ05500 Stearing Gear box HFB64
FC900310 Steering Pump
FC900310 Steering Pump
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | MB442002 SA Air Cleanear | MB442002 SA Air Cleanear | 1 | nos | [email protected] | 30 | |
| 2 | PD601229 Brake Lining Kit 8 STD 393.7x203 AF 1040 MDV V | PD601229 Brake Lining Kit 8 STD 393.7x203 AF 1040 MDV V | 2 | set | [email protected] | 30 | |
| 3 | FHJ02500 Fuel Filter Fuel water Seperator | FHJ02500 Fuel Filter Fuel water Seperator | 2 | nos | [email protected] | 30 | |
| 4 | FHJ02600 Fuel Filter | FHJ02600 Fuel Filter | 2 | nos | [email protected] | 30 | |
| 5 | PD601041Brake Lining Kit 7STD 393x177-AF 1040 Half Kit Front Drum | PD601041Brake Lining Kit 7STD 393x177-AF 1040 Half Kit Front Drum | 4 | set | [email protected] | 30 | |
| 6 | PN500008 Clutch Master Cylinder | PN500008 Clutch Master Cylinder | 1 | nos | [email protected] | 30 | |
| 7 | F7B01100 Air Filter Primary | F7B01100 Air Filter Primary | 1 | nos | [email protected] | 30 | |
| 8 | F7B01200 Safety Filter | F7B01200 Safety Filter | 1 | nos | [email protected] | 30 | |
| 9 | P1610354 Lined Shoe assy front | P1610354 Lined Shoe assy front | 4 | set | [email protected] | 30 | |
| 10 | P1618639 Wedge Assy | P1618639 Wedge Assy | 4 | nos | [email protected] | 30 | |
| 11 | FZZ05500 Stearing Gear box HFB64 | FZZ05500 Stearing Gear box HFB64 | 1 | nos | [email protected] | 30 | |
| 12 | FC900310 Steering Pump | FC900310 Steering Pump | 1 | nos | [email protected] | 30 |
Categories
17
Required Documents
GST Registration Certificate
Permanent Account Number (PAN)
Experience certificates for ASHOK LEYLAND SPARES supply
Financial statements for last 2-3 years
EMD/Security deposit documents (as applicable per ATC)
Technical bid documents confirming OEM eligibility
OEM authorizations for Ashok Leyland spares
Any specific QA/quality certifications referenced in ATC
Frequently Asked Questions
Key insights about SIKKIM tender market
How to bid for Ashok Leyland spares tender in Gangtok Sikkim 2026
Bidders should submit GST, PAN, OEM authorization for Ashok Leyland spares, experience certificates, last 3 years financials, and EMD as applicable. The tender requires post-receipt inspection and supply-only scope with OEM-aligned parts. Ensure delivery to 1066 Field Workshop, Gangtok, within the stated delivery window and confirm option-quantity terms.
What documents are required for BR0 spares procurement in Sikkim
Required documents include GST certificate, PAN card, experience certificates for Ashok Leyland spares, financial statements, EMD documents, technical bid showing OEM compliance, Ashok Leyland OEM authorization, and any QA certifications. Prepare in digital and hard copy formats as per ATC guidance.
What are the technical specifications for the brake lining kits in this tender
Brake lining kits include PD601229 (8 STD 393.7 x 203 AF 1040 MDV V) with 2 sets; PD601041 (7 STD 393 x 177-AF 1040 Half Kit Front Drum) with 4 sets. Ensure OEM parts meet Ashok Leyland specification and fit MA 1920 T and related models, with exact dimensions stated.
What is the delivery location and acceptance process for BR0 spares
Delivery to Officer Commanding 1066 Field Workshop, Gangtok, Sikkim (Pin-737103). Post-receipt inspection is conducted by the nominated agency; pre-dispatch inspection only if ATC specifies. Acceptance follows successful inspection and conformity to OEM standards.
What are the option clause logistics for quantity variation
Option allows ±25% quantity variation at contract placement and during currency at contracted rates. Additional time is (Increase quantity/Original quantity) × Original period, minimum 30 days. If original period <30 days, extended time equals the original period.
What standards or certifications are expected for Ashok Leyland spares
OEM authorization for Ashok Leyland spares is required; supplier should demonstrate capability to provide 100% OEM parts and meet Ashok Leyland compatibility. Maintain quality with post-receipt inspection and conformity to Ashok Leyland part specifications.