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NTPC Limited Maintenance Contract for Power & Service Transformers, Batteries & Switchyard Equipment at Kahalgaon, Bhagalpur Bihar 2025

Bid Publish Date

31-Dec-2025, 4:59 pm

Bid End Date

12-Jan-2026, 10:00 am

EMD

₹5,00,000

Value

₹3,38,31,504

Location

BHAGALPUR , BIHAR

Progress

Issue31-Dec-2025, 4:59 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 12

ENT EQUIPMENT RF PASSIVE COMPONENTS MEGA POWER PROJECT SERVICES ELECTROMECHANICAL MACHINERY POWER SUBSTATION SWITCHYARD POWER PROJECT WATER LEVEL RECORDER TRANSFORMERS SWITCH GEAR

Tender Overview

NTPC Limited invites bids for a biennial maintenance contract covering Power Transformers, Service Transformers, Batteries and Switchyard Equipment at the NTPC Kahalgaon site in Bhagalpur, Bihar (812001). The estimated contract value is ₹33,831,502.10 with an EMD of ₹5,00,000. The scope is services-based, targeting ongoing maintenance across multiple asset classes within a single NTPC facility. Tender terms include Make in India local content requirements (Class 1 local supplier, 50% minimum local content) and MSE preferences, with potential price matching for L-1 within policy margins. This procurement emphasizes reliability, OEM alignment, and compliance through ATC/SLA attachments. The absence of BOQ items suggests a broad maintenance mandate rather than discrete spares. Ensure readiness to meet OEM authorizations and service capability.

Technical Specifications & Requirements

  • Category: Custom Bid for Services – Biennial maintenance of transformers, batteries, and switchyard equipment
  • Location: NTPC Kahalgaon, Bhagalpur, Bihar 812001
  • Estimated Value: ₹33,831,502.10; EMD: ₹5,00,000
  • Standards/Compliance: Not specified in data; ATC/SLA documents uploaded for bidder reference
  • Key scope elements: Maintenance of power transformers, service transformers, batteries, and switchyard equipment; no explicit BOQ items available
  • Procurement approach: Make in India content requirement; MSE preference pathway available; OEM certification evidence required
  • Vendor readiness: Service-oriented provider with capability to perform comprehensive maintenance with OEM alignment and warranty/AMC considerations

Terms, Conditions & Eligibility

  • EMD: ₹5,00,000 (paid security/deposit)
  • Eligibility: Class 1 local supplier with minimum 50% local content; OEM certificate detailing local value addition; statutory audit/certification for value > ₹10 Crore
  • MSE preference: Available if bidder is the manufacturer or service provider; L-1+15% margin pathway for MSEs
  • Documents: OEM authorizations, GST, PAN, experience certificates, financial statements, technical bid documentation
  • Delivery/Duration: Biennial contract; delivery/acceptance timelines aligned with NTPC project schedules; SLA-based performance terms in ATC
  • Payment terms: Not specified in data; typically milestone-based or upon completion per NTPC terms
  • Penalties/Warranty: Not specified; rely on SLA attachments for LD and warranty expectations

Terms & Conditions

  • EMD and security deposit as specified (₹5,00,000)

  • 50% local content minimum (Make in India) with OEM certificate

  • MSE preference eligibility with price matching if within policy margin

Important Clauses

Payment Terms

Standard NTPC practice; terms to be detailed in ATC/SLA attachments; may include milestone payments linked to service milestones and acceptance

Delivery Schedule

Biennial maintenance contract; schedule governed by NTPC Kahalgaon asset maintenance program; SLA-based performance targets in uploaded ATC

Penalties/Liquidated Damages

LD terms to be specified in ATC/SLA; penalties likely linked to SLA deviations and non-performance against maintenance milestones

Bidder Eligibility

  • Manufacturer/Service provider of maintenance services for power transformers and switchyard equipment

  • Compliance with Make in India Class 1 local supplier criteria (50% local content)

  • OEM authorization and evidence of local value addition

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar maintenance projects

4

Financial statements (audited if available)

5

EMD submission proof (₹5,00,000)

6

Technical bid documents

7

OEM authorization letters

8

Class 1 local supplier certificate and evidence of local content

9

ATC/SLA documents and related compliance certificates

Frequently Asked Questions

Key insights about BIHAR tender market

What documents are required for the NTPC Kahalgaon transformer maintenance tender in 2025?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD proof of ₹5,00,000. OEM authorizations and service capability credentials are required, along with technical bid documents and Class 1 local supplier certificates to claim Make in India preferences.

How is EMD amount of ₹5,00,000 paid for this NTPC procurement?

EMD should be paid as specified in the ATC/SLA attachments, usually via demand draft or online payment, and must be valid for bid submission. Ensure the receipt or transaction ID is attached with the bid as proof.

What is the estimated contract value for the NTPC Kahalgaon maintenance bid?

The estimated value is ₹33,831,502.10 for the biennial maintenance of transformers, batteries, and switchyard equipment, indicating the scope includes multiple asset classes at NTPC Kahalgaon.

Are Make in India and MSE preferences applicable for this tender?

Yes. The bid uses Make in India Class 1 local supplier criteria (minimum 50% local content) and provides MSE purchase preferences. OEM certification and local content details must be uploaded; MSEs may have price matching opportunities within policy margins.

What is the delivery scope for NTPC Kahalgaon maintenance services?

The scope is a biennial maintenance contract covering Power Transformers, Service Transformers, Batteries and Switchyard Equipment with SLA-based performance terms defined in the ATC/SLA documents; no discrete BOQ items are listed.

What standards or certifications are required for this NTPC bid in 2025?

Specific standards are not listed in the data; OEM authorizations and local content certifications are required. ATC/SLA documents provided by NTPC should specify any IS/ISO/other standards applicable to maintenance work.

How can a bidder participate in the NTPC Kahalgaon procurement in Bihar?

Prepare the required documents (GST, PAN, EMD, credentials, OEM authorizations) and ensure compliance with Make in India/local content requirements. Submit the technical bid with OEM support and ATC/SLA attachments to demonstrate capability for transformer and switchyard maintenance.

When is the bid submission deadline for the NTPC Kahalgaon maintenance contract?

The exact submission deadline is not included in the provided data; bidders should refer to the ATC/SLA attachments or NTPC portal notices for the precise date and submission process, ensuring all documents and EMD are ready.