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National High Speed Rail Corporation Limited IT Hardware Tender for All in One Desktop, Printers, Smart TV & Storage 2025

Bid Publish Date

22-Nov-2025, 4:05 pm

Bid End Date

06-Dec-2025, 4:00 pm

EMD

₹39,444

Location

AHMADABAD , GUJARAT

Progress

Issue22-Nov-2025, 4:05 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

29

Category

All in One Desktop

Bid Type

Two Packet Bid

Categories 6

COMPUTER PRINTERS MULTIFUNCTION PRINTERS PEN PHOTOCOPIER MACHINE COMPUTER PERIPHERAL TELEVISION SUPPLY

Tender Overview

National High Speed Rail Corporation Limited invites bids for a diverse IT hardware procurement package, covering All in One Desktop (White), Laser Colour MFM printer, A4 black & white mono laser printer, Smart TV, 128 GB Pen Drive, 1 TB External SSD, and Portable Speakerphone. Estimated contract value is not disclosed; EMD is ₹39,444. Location details are not specified in the tender text. The scope includes eight items with purchasing potential for multiple units, and an option to adjust quantity by up to 25% during contract execution. The tender emphasizes delivery timelines linked to original orders and extended periods, with a framework to adapt to changes in demand. This procurement is positioned under the Railways Public Sector Undertakings umbrella, targeting ICT and office automation needs.

Keywords: tender in [location], NHSRCL procurement, IT hardware tender 2025

Technical Specifications & Requirements

  • Item categories include All in One Desktop (White), Laser Colour MFM printer, A4 BW Mono Laser Printer, Smart TV, 128 GB Pen Drive, 1 TB External SSD, Portable Speakerphone.
  • No published product specifications in the tender text; the data indicates item names and basic category, not model numbers or standards.
  • Quantity details are not specified; the BOQ shows 8 items but lists N/A for quantity. An indicative EMD amount of ₹39,444 is provided.
  • Payment can be made via RTGS/internet banking to National High Speed Rail Corporation Ltd with explicit account details; suppliers must upload payment proof within 15 days of award.
  • The absence of technical standards suggests bidders must offer compliant generic office IT hardware meeting standard market benchmarks and ensure compatibility with rail sector IT environments.

Keywords: IS 550 compliant, ISO 9001, order quantity 25% option, RTGS payment terms, NHSRCL hardware procurement

Terms, Conditions & Eligibility

  • EMD: ₹39,444; option to submit as online payment or other approved methods per GeM GTC.
  • Delivery/Option Clause: Purchaser may increase/decrease quantity by up to 25%; extended delivery period follows a calculated formula with a minimum of 30 days.
  • Payment Terms: RTGS/internet banking available; payment proof must be uploaded within 15 days of award; contract number and seller name required in transfer details.
  • Documents: bidders must be prepared to submit standard GST, PAN, and relevant technical/commercial documents per buyer terms; specific item-level specs are not provided.
  • Performance Security: required as per GeM GTC; online payment option accepted in lieu of PBG.
  • The tender involves a multi-item ICT hardware package with non-specified item quantities and a flexible procurement approach.

Keywords: EMD, eligibility criteria, payment terms, delivery, RTGS, PBG

Key Specifications

  • Product/service names: All in One Desktop (White), Laser Colour MFM printer, A4 BW Mono Laser Printer, Smart TV, 128 GB Pen Drive, 1 TB External SSD, Portable Speakerphone

  • Quantities: Not specified in BOQ; 8 items listed

  • EMD amount: ₹39,444

  • Experience/eligibility: Not specified in tender text; bidders should satisfy standard government procurement eligibility

  • Quality/compliance: No explicit standards published; assume general IT hardware compliance

Terms & Conditions

  • Quantity adjustment up to 25% during contract execution

  • On-line RTGS/PBG-based performance security

  • Delivery timelines based on original and extended periods with minimum 30 days

  • Payment terms require online transfer with proof within 15 days of award

  • Bid submission will require standard GST, PAN, and experience documents

Important Clauses

Payment Terms

Online RTGS/internet banking accepted; specify beneficiary NHSC Ltd; include contract number and seller in transaction; upload proof within 15 days of award

Delivery Schedule

Option to increase/decrease quantity by up to 25%; delivery period calculated from last date of original order with minimum 30 days; extended period allowed per option clause

Penalties/Liquidated Damages

Not explicitly stated beyond delivery timelines; penalties would follow standard GeM/GeM GTC practices

Bidder Eligibility

  • Ability to supply multiple IT hardware categories (desktops, printers, storage, audio-visual equipment)

  • Compliance with online payment submission and proof requirements

  • Provision of GST, PAN, and experience certificates for similar procurement

Documents 5

GeM-Bidding-8619712.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 All in One Desktop Description1 8 pieces srmgrrs 30
2 All in One Desktop White colour Description2 1 pieces srmgrrs 30
3 Laser colour MFM printer Description3 1 pieces srmgrrs 30
4 A4 BW Mono Laser Printer Description4 7 pieces srmgrrs 30
5 Smart TV Description5 1 pieces srmgrrs 30
6 128 Gb Pen Drive Description6 7 pieces srmgrrs 30
7 1 TB External SSD Description7 3 pieces srmgrrs 30
8 Portable Speakerphone Description8 1 pieces srmgrrs 30

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (similar hardware supply)

4

Financial statements/turnover documents

5

EMD payment proof (online RTGS transfer receipts)

6

Technical bid documents

7

OEM authorizations (if applicable)

8

Any existing certifications or compliance certificates related to IT hardware

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for NHSRCL IT hardware tender in 2025 with 25% quantity option

Bidders must meet standard eligibility, submit GST, PAN, and experience certificates, and provide EMD of ₹39,444. Include online RTGS payment proof within 15 days of award and ensure the bid covers eight item categories (desktops, printers, storage, TV, etc.). Follow GeM GTC for PBG substitute options.

What documents are required for NHSRCL IT hardware procurement in 2025

Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD payment proof, technical bid documents, and OEM authorizations if applicable. Ensure proofs reflect ability to supply desktops, printers, storage, and audio-visual devices.

What are the delivery expectations for NHSRCL hardware tender 2025

Delivery timelines depend on the original delivery order; an option to extend up to 25% of quantity is allowed with a minimum 30-day extension. Timelines are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, subject to extension limits.

What are the payment terms for NHSRCL IT hardware tender

Payments can be made via RTGS/internet banking to NHSC Ltd; bidders must upload proof of online payment within 15 days of award. Include contract number and seller name in transfer details.

Which items are included in the NHSRCL IT hardware tender 2025

The package includes All in One Desktop (White), Laser Colour MFM printer, A4 BW Mono Laser Printer, Smart TV, 128 GB Pen Drive, 1 TB External SSD, and Portable Speakerphone; eight items listed in BOQ with N/A quantities.

What standards or certifications are required for NHSRCL procurement in 2025

The tender does not publish explicit standards; bidders should ensure general IT hardware compliance and align with GeM/GTC requirements for PBG and performance security; OEM authorizations may be required if applicable.

How to verify eligibility for NHSRCL IT hardware bid in 2025

Verify eligibility by providing GST, PAN, experience certificates for similar supply, financial stability documentation, and EMD proof. Ensure capability to supply multiple hardware categories and comply with online payment and document submission requirements.

What is the EMD amount and its payment method for this tender

The EMD amount is ₹39,444. Payment can be made online via RTGS/internet banking to NHSRCL’s beneficiary account; upload proof of online transfer within 15 days of award and reference the contract and seller in the transfer details.