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Indian Oil Corporation Limited Marketing Division Spare Parts Procurement Tender 2026 Rajasthan/Not Specified Location with 25% Quantity Option

Bid Publish Date

15-May-2026, 9:28 am

Bid End Date

25-May-2026, 10:00 am

Value

₹9,82,114

Location

AGRA , UTTAR PRADESH
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Progress

Issue15-May-2026, 9:28 am
AwardPending
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Quantity

71

Category

Spare Parts

Bid Type

Single Packet Bid

Categories 38

SIMPLEX PUMPS DREDGE PUMPS RUBBER GASKET PUMP SPARE PARTS CENTRIFUGAL PUMP SPLIT CASING PUMP ROTARY VANE PUMPS ROLLER BEARING AXIAL SPLIT PUMPS RING MACHINE SPARE PART SHEAR PUMPS SANITARY PUMPS ROTARY CAM PUMPS GASKETS AND SEALS PLUNGER PUMPS ROTARY LOBE PUMPS WHEEL BEARING GEAR BOX HIGH PRESSURE PUMP SLUDGE PUMPS BEARINGS BOX SEALING RING TURBINE BLOWER DISPLACEMENT PUMP SUPPLY OF BEARING FILTER RETAINERS GEAR BEARINGS BUSHINGS AND GEARS POSITIVE DISPLACEMENT PUMPS BEARING ROLLER SLURRY PUMP PUMP REPAIR KITS WORM GEAR TURBINE PUMPS STEAM PUMPS SLIDING VANE PUMPS

Tender Overview

The opportunity is issued by the Marketing Division, Indian Oil Corporation Limited for procurement of spare parts across multiple spare parts categories. The tender shows an estimated value of ₹982,114.00 with a scope spanning 11 line items in the BOQ, though specific item descriptions are not disclosed. The procurement location is not specified, necessitating confirmation from IOC, and the contract includes a distinct option clause enabling a ±25% quantity adjustment at contracted rates. This requires bidders to plan flexible inventory and delivery strategies to handle potential order fluctuations. The presence of an ATC document indicates additional terms beyond standard tender conditions. This opportunity is relevant for suppliers with existing spare parts inventories and the capability to scale delivery within contract periods. The bid conditions emphasize compliance with extended delivery timelines when option quantities are exercised, making cadence and supply chain readiness critical.

Technical Specifications & Requirements

  • No item-level specifications are disclosed in the available data; however, bidders should monitor the ATC document uploaded by the buyer for technical and compliance details.
  • The BoQ lists 11 items, all marked as N/A, indicating that the detailed product descriptions, quantities, and units are pending.
  • The tender reserves the right to adjust quantity up to 25% during placement and within the currency of the contract.
  • The estimated contract value (~₹982,114.00) suggests a moderate-spend procurement, requiring accurate cost estimation and pricing strategy.
  • Industry alignment: spare parts procurement, potential OEM/Brand considerations to be clarified in ATC.

Terms & Eligibility

  • EMD not disclosed in the provided data; bidders should verify exact amount and payment method in the official terms.
  • Option Clause: quantity may vary ±25% at contract delivery, with extended delivery time formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Delivery schedule is linked to last delivery order date; flexibility is mandated when options are exercised.
  • The availability of an uploaded ATC file implies need to review additional terms (compliance, warranties, penalties).
  • Ensure readiness to submit standard procurement documents and demonstrate capability to scale for 11 spare parts items once detailed specs are released.

Key Specifications

    • Estimated Value: ₹982,114.00
    • BOQ Items: 11 items (N/A details in current data)
    • Option Clause: ±25% quantity adjustment at contracted rates
    • Delivery Terms: begun from last date of original delivery order; extended period when option exercised
    • ATC Document: Buyer uploaded with additional terms
    • Category: Spare Parts (multiple Spare Parts sub-categories listed in title)

Terms & Conditions

  • Key Term 1: Quantity may be increased or decreased by up to 25% during contract performance

  • Key Term 2: Extended delivery period calculated by (increased quantity/original quantity) × original period with minimum 30 days

  • Key Term 3: Delivery schedule tied to last delivery order date and extended timelines if option exercised

Important Clauses

Option Clause

Purchaser reserves ±25% quantity variation at contracted rates; delivery period adjusts accordingly with minimum 30 days, and extended delivery may occur within original delivery framework.

Delivery Schedule

Delivery starts from the last date of the original delivery order; additional delivery time follows the above option calculation; extended time may be applied.

Payment Terms

EMD details not provided in data; verify in ATC and final tender documents; standard government bid payments apply post-compliance and acceptance.

Bidder Eligibility

  • Must submit GST registration, PAN, and financial statements

  • Experience in supplying spare parts to large organizations or OEMs

  • Authorization from original equipment manufacturers where applicable

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Spare Parts , Spare Parts 2 , Spare Parts3 , Spare Parts4 , Spare Parts5 , Spare Parts6 , Spare Parts7 , Spare Parts8 , Spare Parts9 , Spare Parts10 , Spare Parts11

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED

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Documents 6

GeM-Bidding-9323880.pdf

Main Document

Other Documents

OTHER

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 11 Items Sign in for GEM prices

#1

Spare Parts

ABUTMENT RING

12 pieces Delivery: 90 days
#2

Spare Parts 2

O RING FOR GEAR BOX

4 pieces Delivery: 90 days
#3

Spare Parts3

O RING FOR CAP BEARING

4 pieces Delivery: 90 days
#4

Spare Parts4

GASKET SET

4 pieces Delivery: 90 days
#5

Spare Parts5

O RING FOR LINER (Z010)

8 pieces Delivery: 90 days
#6

Spare Parts6

OIL SEAL SET

4 pieces Delivery: 90 days
#7

Spare Parts7

O RING FOR ABUTMENT RING

12 pieces Delivery: 90 days
#8

Spare Parts8

BEARING LOCKING SET

4 pieces Delivery: 90 days
#9

Spare Parts9

SPHERICAL ROLLER BEARING

8 pieces Delivery: 90 days
#10

Spare Parts10

TIMING GEAR LOCKING SET

4 pieces Delivery: 90 days
#11

Spare Parts11

MECHANICAL SEAL - E12

7 pieces Delivery: 90 days

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Company/Organization Experience Certificates

4

Audited Financial Statements for the last 2-3 years

5

EMD/Security Deposit submission proof (amount not specified here)

6

Technical Bid Document (compliance with ATC terms)

7

OEM Authorization Letter (if bidding on OEM parts)

8

Any additional Annexures required as per ATC

Financial Results

Rank Seller Price Item
L1
ROTO PUMPS LIMITED   Under PMA
Item Categories : Spare Parts,Spare Parts 2,Spare Parts3,Spare Parts4,Spare Parts5,Spare Parts6,Spare Parts7,Spare Pa

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid in IOC spare parts tender 2026 with option clause

Bidders should review the ATC document uploaded by the buyer, prepare GST, PAN, financials, and experience certificates, and ensure capacity to handle ±25% quantity changes. Submit EMD as specified in ATC, and align pricing to anticipated variations; confirm delivery timelines from original last delivery order date.

What documents are required for IOC spare parts tender submission

Submit GST certificate, PAN, company experience certificates, 2-3 years financial statements, EMD proof, technical compliance documents, and OEM authorizations if applicable. Ensure ATC references are included and all documents reflect the 11 spare parts scope once detailed items are released.

What are the delivery time implications for quantity changes

Delivery starts from the last date of the original delivery order; if quantity increases, the time scales by (increased/original) × original period, with a minimum of 30 days. The purchaser may extend time within the original period while exercising the option clause.

What is the estimated contract value for IOC spare parts tender

The tender shows an estimated value of ₹982,114.00. Bidders should base pricing models on this value while planning for ±25% quantity adjustments under the option clause and potential delivery scheduling changes.

Which standards or certifications are required for IOC parts

The tender data references an ATC; bidders must review exact technical compliance requirements in the ATC document. Prepare OEM authorizations and ensure compliance with applicable industry standards and any ISI/ISO requirements stated in the final terms.

When will bidders know item specifics for the 11 BOQ items

Item details are currently not disclosed; expect release of complete item descriptions, quantities, and units in the final tender addenda or ATC. Prepare flexible pricing and compliant technical bids to accommodate forthcoming specifications.

What is the eligibility for supply of spare parts to IOC

Eligibility includes demonstrable experience in spare parts supply to large organizations, GST and PAN validity, financial stability evidenced by statements, and OEM authorization if required. Adherence to ATC terms and delivery readiness is essential.

How to verify EM**D** amount and payment terms for IOC tender

EMD is not specified in the data; bidders must check the final ATC and tender documents for exact EMD amount and payment schedule. Ensure readiness to provide security deposit and follow post-acceptance payment terms as outlined.

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