Himachal Pradesh Shimla Cleaning and Sanitation Tender 2026 — EMD ₹28,626, 25% Scope Clause, Office/Institutional
Bid Publish Date
01-Jun-2026, 11:53 am
Bid End Date
11-Jun-2026, 12:00 pm
EMD
₹28,626
Location
Progress
Quantity
216
Bid Type
Two Packet Bid
Key Highlights
- • Specific brand/OEM requirements: None stated
- • Technical certifications: Not specified; bidders should reference standard cleaning/service certifications if available
- • Special clauses: 25% scope/duration flex at contract issue; plus up to 25% scope increase with consent for lumpsum contracts
- • Important eligibility: EMD ₹28,626; ability to deliver general cleaning and indoor sanitation in Shimla facilities
- • Warranty/AMC: Not specified; bidders should propose service level and response commitments
- • Penalties: Not detailed; ensure clear SLA with escalation and default remedies
- • Delivery/installation: On-site cleaning services in Shimla facilities as per schedule
- • No tender ID in content; focus on required EMD, scope flex, and service category
Categories
6
Tender Overview
This tender requests cleaning, sanitation and disinfection services for office/institutional facilities in Shimla, Himachal Pradesh 171001. The package includes general cleaning (sweeping, mopping, dusting) and indoor sanitation across government/organizational premises. The estimated value is not disclosed, but the bid carries an EMD of ₹28,626. A notable term allows a 25% increase or decrease in contract quantity or duration at the time of contract issuance and with provider consent for lumpsum-based work. This indicates flexibility to scale scope within the contract period while maintaining service continuity.
Technical Specifications & Requirements
- Service category: Cleaning, Sanitation and Disinfection for office/commercial/institutional spaces, including routine housekeeping and indoor hygiene.
- Scope may include sweeping, mopping, dusting, waste management, restroom sanitation, and surface disinfection per standard operating practices.
- No BOQ items are listed; bidders should align proposals to typical facility-cleaning SLAs and statutory labor compliance.
- EMD: ₹28,626 required to participate; ensure payment method per tender terms.
- Key risk/innovation points: ability to scale service delivery by up to 25% in quantity or duration; require clear transition and change-order processes to avoid service disruption.
Terms, Conditions & Eligibility
- EMD: ₹28,626; submit via permissible channel with bid response.
- Quantity/Duration Flexibility: 25% adjustment permitted pre- and post-contract issuance.
- Service type: non-BOQ-based cleaning and sanitation services; bidders should demonstrate capability to manage office/commercial/institutional environments.
- Compliance: adhere to labor, safety, and workplace cleanliness standards as applicable to Shimla-based facilities.
- Documentation: provide standard bid submission materials and prove capacity to deliver within local regulatory requirements.
Key Specifications
-
Product/Service: Cleaning, Sanitation and Disinfection Services
-
Scope: General cleaning (sweeping, mopping, dusting) and indoor sanitation for office/institutional spaces
-
EMD: ₹28,626; payment proof required with bid
-
Flexibility: Up to 25% increase/decrease in quantity or duration
-
Delivery location: Shimla, Himachal Pradesh 171001
-
No BOQ items specified; rely on standard facility-cleaning SLAs
Terms & Conditions
-
EMD of ₹28,626 must be submitted with bid
-
Contract quantity/duration may be adjusted up to 25% by buyer
-
Lumpsum-based service contracts allow up to 25% scope/value increase with consent
-
No BOQ items; bidders should present clear SLAs for office/institutional cleaning
Important Clauses
Payment Terms
Bidder to comply with standard payment terms for service contracts; exact terms not disclosed, ensure alignment with contract issuance timing
Delivery Schedule
On-site cleaning services to commence per allotted schedule in Shimla facilities; scale adjustments allowed up to 25% depending on contract issuance
Penalties/Liquidated Damages
No explicit LD details provided; bidders should seek SLA-based penalties for service lapses and response delays
Bidder Eligibility
-
Demonstrated experience in cleaning/maintenance contracts for institutional facilities
-
Financial capacity to manage ongoing service contracts and EMD compliance
-
Ability to scale services by up to 25% if required and provide robust SLAs
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cleaning, Sanitation and Disinfection Service - Outcome Based - Office/Commercial/Institutions/Residential; General Cleaning (Sweeping, Mopping, dusting); Indoor
Authority Records
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Documents 6
GeM-Bidding-9401803.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar cleaning/maintenance contracts
Financial statements (last 1-2 years)
EMD payment proof (₹28,626)
Technical bid documents and method statements
Any OEM/brand authorizations if required by terms
Labor safety and compliance certificates (as applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for cleaning and sanitation tender in Shimla 2026
Bidders must submit the EMD of ₹28,626, provide GST/PAN, experience certificates, financials, and technical bid documents. Ensure compliance with 25% scope flexibility and align proposals with office/institutional cleaning SLAs for Shimla facilities.
What documents are required for Shimla cleaning service bid
Required documents include GST certificate, PAN, experiences in institutional cleaning, financial statements, EMD proof of ₹28,626, technical bid, and any OEM authorizations if applicable. Submit labor compliance certificates and safety records where available.
What are the integration points for 25% scope change in this tender
Contract issuance allows up to 25% variation in quantity or duration. For lumpsum-based contracts, the scope/value can increase similarly with the provider's written consent, ensuring continuity of cleaning services in Shimla facilities.
What standards or certifications are required for Shimla cleaning bids
The tender does not specify exact standards; bidders should offer ISO 9001 or equivalent quality management and OSHA-like safety practices where applicable, and ensure compliance with local labor regulations for Himachal Pradesh.
When is the delivery start for office cleaning in Shimla 2026
Delivery start is contingent on contract award and site readiness in Shimla, HP. Bidders should demonstrate rapid mobilization plans within the first weeks and set up site-specific SLAs for sweeping, mopping, dusting and restroom sanitation.
What is the EMD amount and payment method for this tender
EMD is ₹28,626. Submit proof of payment via the specified tender portal or bank transfer with bid submission. Ensure the EMD is valid through bid evaluation and contract signing, per the procurement rules of Himachal Pradesh.
What documents prove eligibility for institutional cleaning contracts in Shimla
Provide experience certificates from at least one similar institutional project, financial statements for the last two years, GST and PAN details, and evidence of safety compliance. Include any prior government facility cleaning endorsements if available.
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Documents 6
GeM-Bidding-9401803.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS