Indian Army X Ray Baggage Inspection System & Door Frame Metal Detector Tender 2025 Haryana Himachal Pradesh
Bid Publish Date
10-Nov-2025, 4:07 pm
Bid End Date
22-Nov-2025, 5:00 pm
EMD
₹1,16,000
Location
Progress
RAQuantity
6
Category
X ray baggage inspection system as per MHA QR (V3)
Bid Type
Two Packet Bid
Key Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • MSME status with proof required
- • 3-year warranty per item with company-letterhead declaration
- • L1 bidder responsible for complete installation, testing and training
- • OEM must have 10+ years of presence in India; proof required
- • Geographical registration in Himachal Pradesh & Tri-City region
- • BOQ compliance and ATC documents to be provided on letterhead
- • Dedicated toll-free service support with escalation matrix
Categories
6
Tender Overview
Indian Army invites bids for X-ray baggage inspection system compliant with MHA QR (V3) and Door Frame Metal Detector (Q2), targeting security screening upgrades. Estimated value not disclosed; EMD ₹116,000. The procurement emphasizes ISO 9001 certified OEMs with at least 10 years presence in India, and a 3-year warranty on each item. Installation, testing, and training must be included in the total bid cost. Regional presence in Himachal Pradesh & Tri-City area (Chandigarh, Panchkula, etc.) is preferred. Bidders must demonstrate a credible service network and provide BOQ/ATC compliance on company letterhead. The L1 bidder will execute installation. Tender is described under the Indian Army procurement channel with mandatory ISO/MSME documentation.
Technical Specifications & Requirements
- Product categories: X-ray baggage inspection system and Door Frame Metal Detector (Q2); no numeric specs published in the data.
- EMD amount: ₹116,000; submission alongside bid.
- Standards & certifications: ISO 9001 certification required; OEM must be ISO 9001 compliant and have a minimum of 10 years in India.
- Warranty: 3-year warranty per item; declaration on company letterhead.
- Brand/OEM requirements: products from reputable brands; OEM presence in India for at least 10 years; proof via documents.
- Service & support: dedicated toll-free support; escalation matrix for service.
- Turnover criterion: OEM average annual turnover for last 3 years must meet bid document criteria; audited statements or CA certificate required.
- Inclusions: installation, testing, and training costs to be included in the bid price.
- Geographic requirements: vendor offices registered in HP & Tri-City region.
- Documentation: 3-year warranty declaration, BOQ & ATC compliance, technical catalogues attached.
Terms, Conditions & Eligibility
- Bidders must have: ISO 9001 certification and MSME status; evidence via attachments.
- Bidder rating on GEM: minimum 4.0 with proof.
- Warranty: 3-year per item requirement; company letterhead declaration.
- Installation responsibility: L1 bidder to carry out installation, testing, and training inclusive in total bid cost.
- OEM criterion: minimum 10-year India presence; proof required.
- BoQ/ATC compliance: must be attached on company letterhead.
- Geographical presence: registered offices in HP & Tri-City area.
- Documents: GST, PAN, experience certificates, audited turnover, OEM authorizations, technical catalogues.
Key Specifications
-
Product scope includes X-ray baggage inspection system and Door Frame Metal Detector (Q2)
-
EMD: ₹116,000
-
ISO 9001 certified OEM required
-
Minimum 10 years India presence for OEM
-
3-year warranty per item
-
Installation, testing, and training included in bid
-
Service support with toll-free number and escalation matrix
-
Turnover evidence for the OEM for last 3 years
Terms & Conditions
-
Mandatory ISO 9001 certification for bidder or OEM
-
EMD of ₹116,000 required with bid submission
-
3-year item-wise warranty and installation included
-
L1 bidder handles installation, testing, training
-
OEM must have 10+ years India presence with proof
Important Clauses
Payment Terms
Not specified in data; bid should include total bid cost including installation, testing, and training
Delivery Schedule
Delivery timeline not specified; L1 bidder will install; no explicit dates provided
Penalties/Liquidated Damages
Not specified in data; penalty details not disclosed
Bidder Eligibility
-
ISO 9001 certification for bidder or OEM
-
MSME status with proof
-
Minimum 10 years India presence for OEM with supporting documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
X ray baggage inspection system as per MHA QR (V3) (Q2) , Door Frame Metal Detector (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-8463203.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate showing last 3 years turnover
ISO 9001 certificate (bidder or OEM)
MSME certificate (if applicable) with proof
Technical catalogues for each product
OEM authorization / reseller certificate
BOQ & ATC compliance document on company letterhead
3-year warranty declaration on company letterhead
Proof of installation capability and service support (toll-free number and escalation matrix)
Reverse Auction Schedule
Start
16-Jan-2026, 11:00 am
End
17-Jan-2026, 11:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AR CLOUDS INFOSYSTEM Under PMA | Make : Vehant Technologies Model : KRITISCAN 6040 | 21-11-2025 23:59:29 | |
| 2 | EVOLVE IT SOLUTIONS PRIVATE LIMITED Under PMA | Make : Evolve Model : FEELSAFE SDX 6040 | 22-11-2025 14:57:28 | |
| 3 | HOUSTON SYSTEMS PRIVATE LIMITED Under PMA | Make : HOUSYS Model : HOUSYS HS6040 | 21-11-2025 17:08:46 | |
| 4 | KNOTS NETWORK SOLUTIONS Under PMA | Make : Vehant Technologies Model : KRITISCAN 6040 | 20-11-2025 21:53:45 | |
| 5 | M/S HIPATH TECHNOLOGIES Under PMA | Make : Vehant Technologies Model : KRITISCAN 6040 | 22-11-2025 10:45:45 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | AR CLOUDS INFOSYSTEM(MII) Under PMA Winner | ₹58,98,000 | Item Categories : X ray baggage inspection system as per MHA QR (V3),Door Frame Metal Detector |
| L2 | KNOTS NETWORK SOLUTIONS (MII) Under PMA | ₹60,78,600 | Item Categories : X ray baggage inspection system as per MHA QR (V3),Door Frame Metal Detector |
| L3 | M/S HIPATH TECHNOLOGIES (MII) Under PMA | ₹61,53,990 | Item Categories : X ray baggage inspection system as per MHA QR (V3),Door Frame Metal Detector |
🎉 L1 Winner
AR CLOUDS INFOSYSTEM(MII) Under PMA
Final Price: ₹58,98,000
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for X-ray baggage inspection system tender in India
Bidders must be ISO 9001 certified, MSME verified, and demonstrate 3-year warranty per item. Include BOQ & ATC on letterhead, provide OEM authorization, and submit audited turnover for the last 3 years. Ensure installation, testing, and training are included in the total bid cost.
What documents are required for security equipment tender in India
Required documents include GST registration, PAN, ISO 9001 certificate, MSME proof, technical catalogues, OEM authorization, audited financial statements or CA certificate for turnover, BOQ & ATC compliance, and the 3-year warranty declaration on company letterhead.
What are the technical standards for X-ray and MHD equipment
Tender requires ISO 9001 certified OEMs; no specific performance numbers published in data. Ensure compliance with standard ISO 9001 quality management and provide product catalogs proving conformity; installation and training must be included in price.
When is the installation expected for L1 bidder
The L1 bidder will carry out installation, testing, and training as part of the bid; explicit delivery dates are not published. Ensure readiness for on-site setup upon award and coordinate with Indian Army DM.
What is the EMD amount for the security equipment bid
EMD fixed at ₹116,000. Submit payment along with bid as per GEM portal guidelines; ensure EMD is in the required form and accessible with bid documents.
What are the warranty requirements for the supplied equipment
Each item must have a 3-year warranty; supplier must provide a warranty declaration on company letterhead. The OEM warranty must cover parts, labor, and on-site support during the period.
Who qualifies as OEM for the Indian Army security tender
OEM must have at least 10 years of presence in India, provide proof of continuous operations, and supply authentic technical catalogues and certifications. Bidders should attach OEM authorization and proof of brand credibility.
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Documents 4
GeM-Bidding-8463203.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS