Government Polytechnic For Girls Surat Electronic Total Station Tender Gujarat 2026 - 3% EMD, Surat Procurement
Progress
Tender Overview
The Government Polytechnic For Girls Surat (Gujarat Education Department) invites bids for the electronic total station procurement, including supply, installation, testing, commissioning, and operator training. Estimated contract value is ₹330,000. The delivery and installation will occur at Government Polytechnic for Girls, Near Navdi Bandar, Jolly Plaza, Athwagate, Surat, Gujarat. The ATC allows quantity variation up to 25% of bid/contracted quantity, with rates remaining constant, and requires bidders to meet turnover and financial stability standards. A comprehensive warranty/SLAs ensure timely service response during the warranty period. Unique scope includes statutory clearances if any. A hardcopy Demand Draft equal to 3% of estimated contract value is required as EMD. The bidder must ensure adequate service personnel for post-warranty support. This procurement targets suppliers capable of end-to-end delivery and on-site deployment in Surat.
Technical Specifications & Requirements
- Item: Electronic Total Station (Q3 category) with scope including supply, installation, testing, commissioning, and operator training
- Quantity: Not specified; option to adjust by up to 25% during contract period
- Location: Government Polytechnic for Girls, Near Navdi Bandar, Jolly Plaza, Athwagate, Surat, Gujarat
- Delivery/Installation: On-site; firmware and field adjustments as part of commissioning
- Qualifications: Demonstrated turnover as per last three financial years; audited statements or CA certificate acceptable
- Warranty/Support: Dedicated technical service personnel; SLA-based servicing during warranty
- EMD: ₹9,900 (3% of estimated value) via Demand Draft
- Other: Bidders must comply with option clause and provide all cost components in bid
Terms, Conditions & Eligibility
- EMD: 3% of estimated contract value via Demand Draft (hard copy) required
- Turnover: Average annual turnover in last 3 years; audited balance sheets or CA certificate
- Delivery timeline: Delivery period aligned to original order; extended periods subject to option clause
- Payment terms: Not explicitly stated; likely as per standard GEM terms
- Warranty: On-site service support and timely servicing during warranty with SLA
- Liquidated damages/penalties: Not specified; performance commitments implied by SLA
- Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, technical bid
- Eligibility: Bidder not undergoing liquidation or bankruptcy; attestation required
Key Specifications
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Product/service names: electronic total station
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Category: Q3
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Estimated contract value: ₹330,000
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Delivery location: Government Polytechnic for Girls, Surat, Gujarat
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EMD: 3% of estimated contract value via DD
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Scope: supply, installation, testing, commissioning, operator training
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Warranty/Service: dedicated personnel and SLA-based servicing
Terms & Conditions
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3% EMD via Demand Draft required
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Quantity may vary up to 25% during contract
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On-site delivery, installation, testing, commissioning included
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Turnover and financial stability demonstrated by audited statements
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Warranty with dedicated service personnel and SLA
Important Clauses
Payment Terms
Not explicitly stated in tender; payment terms aligned with standard GEM norms and SLA after delivery and acceptance
Delivery Schedule
Delivery starts after order; option to extend delivery period with proportional time if quantity increases
Penalties/Liquidated Damages
Not specified; penalties inferred through SLA/Service levels in warranty period
Bidder Eligibility
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Not under liquidation or bankruptcy; no court receivership
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Minimum turnover as per last 3 financial years
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Experience in supplying electronic total stations or similar surveying equipment
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
7
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
electronic total station (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Parth Dineshbhai | 395001,Government Polytechnic for Girls, opp. Family Court, Athwagate, Surat | Surat | Gujarat | 395001 | 1 | 20 | - |
Authority Records
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Documents 3
GeM-Bidding-9980758.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate of turnover
Experience certificates for similar electronic total station deployments
OEM authorization letter (if not a direct manufacturer)
Technical bid documents demonstrating compliance with scope
EMD payment receipt or Demand Draft for 3% of estimated contract value
Company profile and turnover proof
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for electronic total station tender in Surat?
Bidders must submit GST, PAN, turnover certificates, and an EMD of ₹9,900 via Demand Draft. Provide OEM authorizations if not the manufacturer, and demonstrate at least three years of relevant turnover with audited statements. Include a technical bid detailing scope: supply, installation, testing, commissioning, and operator training.
What documents are required for total station procurement in Surat?
Required documents include GST certificate, PAN, last 3 years' audited financials or CA certificate, experience certificates for similar deployments, OEM authorization, technical bid, and the EMD DD of ₹9,900. Ensure bidder profile and turnover meet the stated criteria.
What are the delivery requirements for the Surat total station tender?
Delivery and installation must occur on-site at Government Polytechnic for Girls, Surat. The option clause allows up to 25% quantity variation with contractual pricing unchanged; delivery period extends proportionally, with a minimum of 30 days under extended scenarios.
What is the EMD amount for the Surat total station procurement?
The EMD is 3% of the estimated contract value, i.e., ₹9,900, payable via Demand Draft. A hard copy of the EMD is mandatory with the bid submission as per ATC requirements.
What scope of supply is included in this tender for total station?
Scope includes Supply, Installation, Testing, Commissioning of Goods, and Training of operators, plus any required statutory clearances. The bid price must cover all cost components; on-site deployment and operator training are essential deliverables.
What turnover criteria apply to bidders for this Surat tender?
Bidders must show minimum average annual turnover in the last three financial years, supported by audited Balance Sheets or CA certificate. This ensures financial stability to support post-installation servicing and warranty commitments.
What warranty/after-sales conditions are expected for total station bidders?
Bidders must deploy dedicated service personnel for timely servicing and defect rectification during warranty, with SLAs specified in the bid. On-site response and resolution timelines are implied; ensure trained technicians are available near Surat.
What are the payment terms associated with this procurement?
Exact payment terms are not disclosed; bidders should anticipate standard GEM terms with acceptance-based payments post-delivery and installation. Ensure readiness to coordinate with Government Polytechnic for Girls Surat for milestones and acceptance criteria.