Eastern Railway A4 & Legal Size Multifunction Printer Tender Malda West Bengal 2026
Bid Publish Date
08-Sep-2026, 6:54 pm
Bid End Date
19-Sep-2026, 10:00 am
Location
Progress
Tender Overview
The Eastern Railway (Indian Railways) in Malda, West Bengal invites bids for an A4 and Legal Size Multifunction Printer (MFP) under the Q2 category. The scope encompasses Supply, Installation, Testing and Commissioning of the complete MFP solution, with on-site delivery at the Sr. Section Engineer (Telecom)/Store, Near DRM Building, Jhaljhaliya, Malda 732102. The tender specifies quantity flexibility via an option clause allowing up to 25% quantity variation during both initial and extended delivery periods, with delivery timelines calculated to a minimum of 30 days. Bidders must ensure the offered product aligns with ATC-stipulated specifications and be prepared for possible volume adjustments at contracted rates.
The procurement emphasizes practical deployment readiness, including on-site installation and commissioning, while maintaining delivery schedule adaptability. No BOQ items are listed, suggesting a flexible, equipment-focused purchase rather than a fixed lot. A unique address for delivery underscores the need for precise logistics planning and on-site support capabilities. The ATC clause highlights conformity to uploaded specifications as a critical eligibility filter.
The tender offers a clear path for vendors with proven MFP deployments in government or large-institution environments, particularly those able to furnish turnkey installation and post-installation support within the specified Malda location.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP)
- Scope of supply: Supply, Installation, Testing and Commissioning of Goods
- Delivery location: Sr. Section Engineer (Telecom)/Store, Near DRM Building, Jhaljhaliya, Malda 732102
- ATC compliance: Offered product must match ATC-uploaded specifications; non-conforming bids risk rejection
- Delivery flexibility: Up to 25% quantity variation during contract and currency; timing formula includes minimum 30 days period
- Installation/commissioning: Included in scope; on-site execution required
- ATC document reference: Bidder must view and comply with uploaded ATC terms
Terms, Conditions & Eligibility
- Delivery period: Commences from last date of original delivery order; extended period governed by option clause
- Payment terms: Not specified in provided data (to be confirmed in ATC/BOQ)
- Warranty/Support: Not specified in data; check ATC for AMC/warranty post-installation
- EMD/Financials: Not disclosed in current information; verify in ATC/ tender documents
- Bid scope: Must include complete installation and commissioning as part of bid
- Eligibility: Compliance with ATC-uploaded product specifications; alignment with delivery address and installation requirements
- Notification: Acceptance contingent on matching uploaded specifications and successful on-site delivery
Key Specifications
-
Product: A4 and Legal Size Multifunction Printer (MFP)
-
Scope: Supply, Installation, Testing and Commissioning
-
Delivery address: Sr. Section Engineer (Telecom)/Store, Near DRM Building, Jhaljhaliya, Malda 732102
-
Delivery flexibility: option clause allows up to 25% quantity variation
-
Delivery period: minimum 30 days from contract/delivery order date
-
ATC compliance: offer must match specifications uploaded in ATC
Terms & Conditions
-
Option clause permits 25% quantity variation during contract and currency
-
On-site installation and commissioning included in scope
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Delivery address fixed in Malda; precise logistics required
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ATC-uploaded specifications are mandatory for bid acceptance
Important Clauses
Delivery Terms
Delivery period begins after the last date of original delivery order; additional time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Quantity Flexibility
Purchaser may increase or decrease quantity up to 25% during contract and currency at contracted rates
ATC Conformity
Bid must strictly adhere to specifications uploaded in ATC; non-conforming bids may be rejected
Bidder Eligibility
-
Proven experience in supplying and installing multifunction printers for government or large institutional clients
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Ability to perform on-site installation and commissioning at Malda, West Bengal
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Compliance with ATC specifications and OEM authorization where required
Tender Data
Bid Details
Quantity
10
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Maldah
Delivery Pincodes
732102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shashi Kumar | 732102,DRM Building Malda | Maldah | West Bengal | 732102 | 10 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9865828.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar MFP deployments
Financial statements or balance sheets for last 2-3 years
EMD submission proof (amount and mode as per ATC)
Technical bid documents demonstrating ISI/ISO or equivalent standards (if required)
OEM authorization or authorized distributorship certificate
Any other documents specifically requested in ATC
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the A4 MFP tender in Malda West Bengal 2026?
Bidders should submit the technical bid with OEM authorization, GST and PAN, financial statements, and EMD as per ATC. Include installation and commissioning plan, delivery schedule, and conformity to ATC-uploaded MFP specifications to be eligible for evaluation.
What documents are required for the Malda MFP tender submission?
Required documents include GST certificate, PAN, experience certificates for similar MFP deployments, financial statements, EMD proof, OEM authorization, and technical compliance documents showing ATC conformity and installation capability.
What are the delivery terms for the Malda MFP procurement?
Delivery period begins after the last date of the original delivery order, with possible extension via the option clause. Additional time equals (increased quantity ÷ original quantity) × original period, minimum 30 days.
What standards or ATC requirements apply to the MFP bid in West Bengal?
Offers must match the ATC-uploaded specifications. Compliance with any ISI/ISO or OEM standards stated in ATC is mandatory; non-conforming bids may be rejected.
What is the scope of supply for the MFP tender in Malda?
Scope includes supply, installation, testing and commissioning of the A4 and legal size multifunction printer, with on-site deployment at Malda location.
How does quantity variation affect pricing in this tender?
Purchaser may increase/decrease quantity by up to 25% during contract and currency at the contracted rates; price adjustments are governed by the option clause.
What is the delivery location for the Malda MFP tender?
Delivery/installation is to be performed at Sr. Section Engineer (Telecom)/Store, Near DRM Building, Jhaljhaliya, Malda 732102.
What documentation confirms eligibility for the MFP tender in West Bengal?
Eligibility hinges on ATC conformity, OEM authorization, prior government/deployment experience, and submission of GST, PAN, EMD, and financial documents as per tender terms.