Indian Army Comprehensive maintenance automotive spares tender 2026 Department of Military Affairs, Rajasthan/India - IS 550 compliant parts

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a comprehensive maintenance package covering an automotive spare parts assortment, including gasket sets, headlight tubes, engine oil, air filters, horn and wiring, wheel bearings, oil and air filters, brake shoes, clutch and accelerator cables, indicating lamps, and carburetor assemblies. The BOQ comprises 13 items with unspecified quantities, targeting in-service vehicle maintenance. The tender emphasizes supplier responsibility for meeting BOQ item conformity, mandatory pre-bid meeting, and a 48-hour replacement undertaking for defective items. The option clause permits up to a 25% increase in order quantity at contracted rates, with delivery timelines calculated from the original order date and extended as required. Unique procurement attributes include compulsory document uploads, stamps, and authorised EFT mandates. This procurement is positioned as a military maintenance contract demanding robust supply chain readiness and rapid replacement capability.

Technical Specifications & Requirements

• 13 BOQ items covering automotive spare parts: gasket sets, headlight tubes, engine oil, air filters, horn and wire, wheel bearings, oil filters, brake shoes front/rear, clutch cables, accelerator cables, indicating lamps, carburetor assemblies.
• No explicit technical specs or standards published in tender data; emphasis on item-level conformity to BOQ and replacement within 48 hours for defective items.
• Pre-bid meeting is compulsory; all submitted items must be signed with a stamp; bidders must ensure all items match BOQ.
• Documentation must include PAN, GSTIN, cancelled cheque, EFT mandate; bid may be rejected for missing certificates.
• Quantity option clause allows up to 25% variation; delivery period starts from last date of original delivery order; extended delivery time follows a formula with minimum 30 days.

Terms, Conditions & Eligibility

• EMD: Not disclosed in data; ensure payment terms align with contract; documents must include EMD as per bid.
• Bidder to provide undertaking to replace defective items within 48 hours.
• Pre-bid meeting mandatory; seller must sign documents with stamp; vendor code creation by bidder.
• Delivery schedule contingent on option clause; delivery time adjustments governed by formula.
• All submissions require PAN, GSTIN, cancelled cheque, EFT mandate; certificates required as per ATC/ corrigendum.