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Indian Army Vehicle Servicing Tender Lucknow Uttar Pradesh Complete Repair & Replacement Parts 2025

Bid Publish Date

28-Nov-2025, 5:06 pm

Bid End Date

08-Dec-2025, 6:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

RA
Issue28-Nov-2025, 5:06 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

63

Category

Complete vehicle servicing with replacement of following spares

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-brand lubricants and spares specified: Castrol Servo HP, Castrol Gulf, Bosch brake oil, Servo grease
  • • Comprehensive service scope including radiator acid wash, cooling system repair, rear leaf spring replacement, clutch overhaul, brake system repair, and wheel balancing
  • • Option clause enabling up to 25% quantity variation during contractual execution
  • • Delivery timeline adjustments tied to original/extended delivery periods with formula-based calculations
  • • 36 BOQ items indicate broad multi-item service package; exact quantities not disclosed
  • • ATC terms and Buyer-uploaded ATC document influence bid compliance

Categories 47

BRAKE ELECTRICAL COMPRESSED AIR CRANKSHAFT ASSY BRAZE RINGS BRAKE OIL BRAKE SYSTEM BREAK GEAR FUEL FILTERS COOLANT WHEEL ASSEMBLY BRAKE LEVER LUBE OIL PNEUMATIC CONING OIL AIR DUCT LUBRICANT PRODUCT GEAR OIL MILITARY VEHICLE VALVE PARTS AND ACCESSORIES ENGINE OIL ACID ESCRAP VEHICLE WATER COOLED ENGINE BRAKE ASSEMBLY TUBE AND FITTING AIR COOLED ENGINE ENGINE HEAT TRANSFER OIL MOBIL OIL GEAR HEATING EQUIPMENTS FAN LUBRICATING OILS AIR GENERATOR MACHINE OIL LUBRICANT BRONZE PIPE CLAMPS WORM GEAR HYDRAULIC BRAKE JOINTING OF PIPE LABOUR JACK SILVER TIP WELDING BRAZING AND SOLDERING SERVICES

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for complete vehicle servicing in Lucknow, Uttar Pradesh, including replacement of spares such as fuel and oil filters, bypass and air filters, engine oil (Castrol Servo HP), fan belts, gear oil (Castrol Gulf, Bosch), servo grease, radiator cleaning with acid wash, coolant, expansion tank, and labour charges. Scope also covers rear leaf spring replacement, bushes, pads, clamps, center bolt, electrical system checks, clutch overhaul (plates, bearings), brake system overhaul (oil, shoes, master cylinder), wheel balancing, tyre rotation, and related labour. Optional quantity variation up to 25% and extended delivery timing are allowed per contract dynamics.

Key differentiators include OEM-brand lubricant and component specifications, comprehensive engine and brake system work, and integrated inspection with fault rectification. Tender emphasizes on-site dismantling, careful reassembly, and certified performance after servicing. The BOQ lists 36 items; exact quantities are not disclosed, signaling a comprehensive, multi-item service package.

Technical Specifications & Requirements

  • Service category: Complete vehicle servicing with spares replacement and mechanical/electrical repairs for heavy-duty vehicles.
  • Spares and consumables named: fuel filter, oil filter, bypass filter, air filter, engine oil (Castrol Servo HP), fan belt, gear oil (Castrol Gulf, Bosch), grease (Servo); radiator cleaning with acid wash; coolant and expansion tank; rear leaf springs and bushes; pads, clamps, center bolts; complete clutch overhaul (disc, pressure plate, release bearing); brake system overhaul (brake oil, shoes, master cylinder).
  • Labour components: full servicing labour, radiator leak repairs, wiring/electrical fault rectification, tyre rotation, wheel balancing.
  • Oils/brands: Castrol Servo HP, Castrol Gulf, Bosch brake oil, Servo grease.
  • Special clauses: generic option clause permitting +/-25% quantity variation; delivery period adjustments based on option exercise and original delivery timeline.
  • 36 items in BOQ; no explicit unit quantities disclosed.

Terms, Conditions & Eligibility

  • EMD: not disclosed in tender data; bidder must comply with security deposit requirements if stated elsewhere.
  • Delivery terms: option to extend quantity delivery as per 25% variation, with time extension formula; minimum 30 days in extended period.
  • Payment terms: not specified in available data.
  • Eligibility: bidders should comply with Purchaser’s option clause and demonstrate capability for heavy vehicle servicing including mechanical repairs, electrical fault rectification, and assembly with OEM-brand spares.
  • Documentation: standard tender submissions likely required (GST, PAN, experience, financials) though exact items are not enumerated here.
  • Penalties/Warranty: not detailed in the provided text; standard contract penalties may apply for delays or non-conformance as per buyer terms.
  • Additional terms: ATC document uploaded by Buyer; terms request adherence to bid-specific conditions.

Key Specifications

  • Service scope: complete vehicle servicing with replacement of filters, oils, belts, radiators, cooling system components, electrical fault rectification, and brakes

  • Spare parts: fuel filter, oil filter, bypass filter, air filter, engine oil (Castrol Servo HP), gear oil (Castrol Gulf, Bosch), grease (Servo), rear leaf springs, bushes, pads, clamps, center bolt

  • Clutch overhaul: replacement of clutch plate, pressure plate, release bearing

  • Brake system: overhaul with replacement of brake oil (Bosch/TVS Waxpol), brake shoes, brake master cylinder

  • Radiator: servicing and cleaning with acid wash and leak brazing

  • Labour: comprehensive servicing, electrical checks, and wheel balancing with tyre rotation

Terms & Conditions

  • Option clause allows +/-25% quantity variation at contract award and during the contract period

  • Delivery timing linked to the last date of original delivery order with extended period calculations

  • Detailed BOQ items exist but exact quantities are not disclosed; bidder must infer scope from listed spares and tasks

Important Clauses

Payment Terms

Payment terms not explicitly provided in data; bidders should await detailed terms in the ATC and contract documents

Delivery Schedule

Delivery period can be extended proportionally with quantity variation; minimum 30 days extension; original delivery period used as baseline

Penalties/Liquidated Damages

Not specified in supplied data; standard contract penalties may apply per buyer terms and applicable procurement policies

Bidder Eligibility

  • Experience in heavy-vehicle servicing and major mechanical/electrical repairs

  • Capability to source OEM-brand spares (Castrol oils, Bosch components, Servo grease)

  • Compliance with option clause and delivery-time extensions as per contract terms

Documents 5

GeM-Bidding-8553108.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 36 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Complete vehicle servicing with replacement of following spares Complete vehicle servicing with replacement of following spares 1 each job ageafmem@232 15
2 Fuel filter Fuel filter 2 each ageafmem@232 15
3 Oil filter Oil filter 1 each ageafmem@232 15
4 Bypass filter Bypass filter 1 each ageafmem@232 15
5 Air filter Air filter 1 each ageafmem@232 15
6 Engine Oil Make Castrol Servo HP Engine Oil Make Castrol Servo HP 11 ltrs ageafmem@232 15
7 Fan belt Fan belt 1 each ageafmem@232 15
8 Gear oil Make Castrol Gulf Bosch Gear oil Make Castrol Gulf Bosch 4 ltrs ageafmem@232 15
9 Grease Make Servo Grease Make Servo 1 kg ageafmem@232 15
10 Labour charge for servicing Labour charge for servicing 1 each job ageafmem@232 15
11 Servicing and cleaning of radiator complete with acid wash and brazing the leakage points Servicing and cleaning of radiator complete with acid wash and brazing the leakage points 1 each job ageafmem@232 15
12 Coolant Coolant 3 ltrs ageafmem@232 15
13 Expansion tank Expansion tank 1 each ageafmem@232 15
14 Labour charge Labour charge 1 each job ageafmem@232 15
15 Complete repair replacement by dismantling rear spring leaf both sides left and right from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares Complete repair replacement by dismantling rear spring leaf both sides left and right from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares 1 each job ageafmem@232 15
16 Rear left and right side main leaf Rear left and right side main leaf 2 each set ageafmem@232 15
17 Bushes Bushes 6 each ageafmem@232 15
18 Pad Pad 2 each ageafmem@232 15
19 Clamps Clamps 2 each ageafmem@232 15
20 Center bolt Center bolt 2 each ageafmem@232 15
21 Labour charges Labour charges 1 each job ageafmem@232 15
22 Checking Repair to Electrical system with complete inspection and rectify Fault if any by replacement of following spares Checking Repair to Electrical system with complete inspection and rectify Fault if any by replacement of following spares 1 each job ageafmem@232 15
23 Distill water Distill water 2 ltrs ageafmem@232 15
24 Complete clutch overhauling with repair replacement by dismantling unserviceable items from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares Complete clutch overhauling with repair replacement by dismantling unserviceable items from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares 1 each job ageafmem@232 15
25 Clutch plate Clutch plate 1 each set ageafmem@232 15
26 Clutch pressure plate Clutch pressure plate 1 each set ageafmem@232 15
27 Clutch release bearing Clutch release bearing 1 each ageafmem@232 15
28 Labour charge Labour charge 1 each job ageafmem@232 15
29 Complete repair of Brake system by dismantling Unserviceable items from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares Complete repair of Brake system by dismantling Unserviceable items from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares 1 each job ageafmem@232 15
30 Brake oil Make Bosch TVS Waxpol Brake oil Make Bosch TVS Waxpol 1 ltrs ageafmem@232 15
31 Brake shoe Brake shoe 2 each set ageafmem@232 15
32 Brake master cylinder Brake master cylinder 1 each ageafmem@232 15
33 Labour charges Labour charges 1 each job ageafmem@232 15
34 Complete wheel balancing Complete wheel balancing incl greasing of all four wheels taking down both front and rear wheel after jack up the vehicle opening into part cleaning to sort out the unserviceable item and re assembling refitting on vehicle after replacement of the followingunserviceable items 1 each job ageafmem@232 15
35 Grease Make Servo Grease Make Servo 1 kg ageafmem@232 15
36 Labour charge including Tyre rotaion Labour charge including Tyre rotaion 1 each job ageafmem@232 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar heavy-vehicle servicing

4

Financial statements or turnover evidence

5

EMD deposit proof or bid security (as applicable in full tender terms)

6

Technical bid documents demonstrating capability to perform complete vehicle servicing

7

OEM authorization or vendor certifications for Castrol/ Bosch/Servo products

8

Any additional bidder-specific disclosures as per ATC document

Reverse Auction Schedule

Completed

Start

10-Jan-2026, 6:00 pm

End

12-Jan-2026, 6:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Industrial Traders(MSE,MII)   Under PMA Winner ₹56,495Item Categories : Complete vehicle servicing with replacement of following spares,Fuel filter,Oil filter,Bypass filte
L2ESS KAY ELECTRICALS (MSE,MII)   Under PMA₹56,844Item Categories : Complete vehicle servicing with replacement of following spares,Fuel filter,Oil filter,Bypass filte
L3M/S SHUBHAM SANTOSH JAIN (MSE,MII)   Under PMA₹69,399Item Categories : Complete vehicle servicing with replacement of following spares,Fuel filter,Oil filter,Bypass filte

🎉 L1 Winner

Industrial Traders(MSE,MII)   Under PMA

Final Price: ₹56,495

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Lucknow vehicle servicing tender for Indian Army 2025?

To bid, bidders should submit GST, PAN, experience certificates, financial statements, and EMD as applicable, along with technical compliance documents and OEM authorizations. Ensure adherence to the option clause allowing up to 25% quantity variation and prepare for extended delivery timelines as per contract terms.

What documents are required for Indian Army vehicle servicing bid in Uttar Pradesh?

Required documents typically include GST certificate, PAN card, experience certificates for heavy-vehicle repairs, financial statements, EMD proof, technical bid, OEM authorizations for Castrol/Bosch/Servo products, and ATC-consistent tender submissions; verify ATC for any additional bidder-specific forms.

Which spares and consumables are specified for the Lucknow service contract?

Spares include fuel filter, oil filter, bypass filter, air filter, engine oil Castrol Servo HP, gear oil Castrol Gulf/Bosch, grease Servo, radiator components, coolant, expansion tank, rear leaf springs, bushes, pads, clamps, center bolt, and complete clutch/brake system components with related labour.

What are the key delivery terms for the Indian Army vehicle servicing tender?

Delivery terms permit up to 25% quantity variation with calculated extension time: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extensions may be applied during extended delivery periods per contractway.

What are the approval standards or brands required for this bid?

Bidders must source OEM-brand lubricants and components as listed: Castrol Servo HP, Castrol Gulf, and Bosch brake oil/shoes; ensure OEM authorizations and compliance with any IS/ISO standards referenced in ATC documents.

What is the typical eligibility for Indian Army vehicle repair tenders in UP?

Eligibility typically includes proven experience in heavy-vehicle servicing, ability to supply OEM spares, financial capacity, GST compliance, and readiness to adhere to buyer-specified option clauses and delivery-time extensions.

How will penalties apply for delays in the Lucknow vehicle servicing contract?

Penalties are not detailed here; bidders should review the ATC and contract terms for LD/penalty clauses, performance bonds, and remedy measures tied to late deliveries or non-conforming repairs as per Indian Army procurement policies.

What is the scope of electrical system checks in this service bid?

The scope includes detecting and rectifying electrical faults through complete inspection, replacement of necessary spares, and confirming all electrical subsystems function correctly post-servicing, in alignment with the overall vehicle repair package.