Indian Army Laptop/Notebook Procurement Tender 2026 Department of Military Affairs - 25% Quantity Option, Delivery Terms
Progress
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for Laptop/Notebook/Similar Device procurement in 2026. The tender notes a flexible 25% quantity option on bid quantities and on-contract additions, with delivery timelines tied to the last delivery order date. Although no BOQ items are listed, bidders should prepare for scalable laptop supplies aligned to military-grade procurement norms. This opportunity targets vendors with robust supply chains capable of rapid scale-up and adherence to stringent delivery windows, while maintaining competitive pricing under contract rates.
Technical Specifications & Requirements
- Product category: Laptop/Notebook/Similar Device (no explicit model or breakout in available data)
- Key commercial term: Quantity variation up to 25% during and after contract award
- Delivery planning: calendar-based delivery from the last delivery order date; extended-time calculation follows (additional time = (Increased quantity ÷ Original quantity) × Original delivery period), minimum 30 days
- No BOQ items; no technical specs provided in the current data
- Anticipated demand: scalable laptop supply to meet military/aerospace-grade reliability needs; bidders should plan for compliant warranties and service support as per standard government IT procurements
- Important risk/mitigation: confirm OEM support, after-sales, and delivery readiness for rapid deployment
Terms, Conditions & Eligibility
- Quantity flexibility: up to 25% increase during contract period
- Delivery timing: starts from the last date of the original delivery order
- Price mechanism: existing contracted rates apply to added quantities
- Documentation: bidders must ensure readiness for standard government IT procurement documentation and supplier declarations
- Compliance: confirm ability to meet security and IT asset management requirements typical to defense orders
- Additional terms: bidders must comply with all Buyer Added Terms and Conditions beyond the data available
Key Specifications
-
Product/service names: Laptop/Notebook/Similar Device
-
Quantities: up to 25% variation over bid quantity and contracted quantity
-
Estimated value: Not disclosed in available data
-
Standards/Certifications: Not specified in data availability
-
Delivery/Installation: Deliver from last date of original delivery order; extended time formula provided
-
Warranty/Support: Not specified in data; plan per standard government IT procurements
Terms & Conditions
-
Quantity variation up to 25% during contract
-
Delivery begins after original delivery order date
-
Extended delivery time calculated with minimum 30 days
Important Clauses
Payment Terms
Not explicitly defined in data; bidders should rely on standard government IT procurement payment terms applicable to defense orders, typically within 30-45 days post-invoice
Delivery Schedule
Delivery period commences from the last date of the original delivery order; additional time uses (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; bidders should expect standard LD provisions in defense IT tenders or as per Buyer Added Terms
Bidder Eligibility
-
Registered GST and valid PAN
-
Experience in government/defense IT hardware supply
-
Capability to scale delivery for up to 25% quantity variation within contract period
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
6
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Laptop/Notebook/Similar Device
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
GANJAM
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | GANJAM | GANJAM | - | - | 3 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9879189.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
PAN card
Experience certificates in government/defense IT procurement
Financial statements for last 3 years
EMD/Security deposit documents (as per tender terms)
Technical bid documents (compliance matrix, product data sheets)
OEM authorization letters (where applicable)
Any approved IT security/clearance certificates required for defense contracts
Frequently Asked Questions
Key insights about ODISHA tender market
How to participate in the Indian Army laptop procurement tender 2026?
To participate, ensure GST registration and PAN are valid, obtain necessary OEM authorizations if required, and prepare a compliant technical bid and financial bid. The tender allows a 25% quantity variation; confirm delivery readiness for last-delivery-order start and extended timelines. Include EMD documentation per terms.
What documents are required for the laptop tender in India Army 2026?
Required documents include GST certificate, PAN, experience certificates in government procurements, financial statements for three years, EMD details, technical bid with data sheets, and OEM authorizations where applicable. Ensure submission deadlines align with procurement portal guidelines.
What are the delivery terms for the Indian Army laptop tender 2026?
Delivery starts from the last date of the original delivery order. If quantity increases, the extra time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days. Follow the Buyer Added Terms for any extensions.
What is the EMD requirement for the Army laptop procurement bid 2026?
The data does not specify an exact EMD amount. Bidder should refer to standard defense tender practices and the portal’s EMD guidelines; typically, EMD is a fixed amount or a percentage of estimated value and payable via online or Demand Draft as specified.
What standards or certifications are needed for defense laptop tenders in 2026?
No explicit standards are listed in the data. Vendors should anticipate general IT hardware compliance, secure supply chain, and defense procurement norms. Obtain OEM certifications and ensure ability to provide warranty/AMCs per government IT procurement standards.
How does the 25% quantity option affect pricing in the Army laptop tender?
Bidders must price for the base bid quantity; the purchaser may add up to 25% during contract at the contracted rates. Prepare a scalable pricing model, including per-unit cost adjustments for potential quantity changes and procurement of additional stock within the same rate card.
What is the expected timeline for delivery in the Indian Army laptop tender?
Delivery timelines hinge on the original delivery order; extended periods apply as per the calculation formula with a minimum of 30 days. Plan for staggered deliveries aligned with last-order dates and ensure regional distribution readiness to meet last-mile requirements.
Where can bidders find the official terms for payment and penalties in this tender?
Payment terms and penalties are governed by Buyer Added Terms and Conditions in addition to standard government IT procurement rules. Prepare for milestone-based payments and potential liquidated damages; verify through the portal’s terms during bid submission.