Commissionerate Of Tribal Development Solar Water Heating System Tender Surat Gujarat IS 12976:1990 2025
Progress
RAQuantity
28
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Organization: Commissionerate Of Tribal Development (Gujarat) seeks Solar Water Heating System procurement in Surat, Gujarat. The bid involves BIS-approved systems with IS 12976:1990 compliance, including heat exchanger compatibility and backup electrical heating. The project includes an EMD of ₹96,600 and a potential quantity adjustment of up to ±25% under the option clause. OEM installation/commissioning must be conducted by an OEM-certified resource or authorized reseller. The scope targets government procurement for tribal development programs, with a focus on reliable service support and warranty terms. The tender emphasizes standard IS 12976:1990 and related constructional specifications (aperture, storage, and materials) to ensure compatibility with local solar water heating deployments. Unique clauses allow quantity flexibilities and specify dedicated service support by the OEM.
Technical Specifications & Requirements
- Standards: BIS approved; IS 12976:1990 (solar water heating systems) and IS 12933/2003 (cover plate) compliance
- System features: Solar water heating system compatibility with heat exchanger; rated capacity in Litres per Day (LPD); warranty years as stated
- Constructional details: Aperture area of collector (m²); electrical backup heater capacity (kW); makeup tank capacity for SHW with heat exchanger (liters); material for absorber, collector box, hot water storage tank, and heat exchanger
- Electrical & components: Number of electrical heaters (backup type); backup heater capacity; alignment with OEM requirements for installation and testing
- BOQ context: No items listed; emphasis on generic but precise constructional specs and performance expectations
- Delivery/installation: Installed/commissioned by OEM-certified personnel; training if applicable; dedicated service/support channel required by OEM
Terms, Conditions & Eligibility
- EMD: ₹96,600
- Turnover: Minimum average annual turnover in last 3 years as per bid document; OEM turnover criteria also specified; audited balance sheets or CA certificate acceptable
- Delivery: Option clause permits ±25% quantity variation; delivery timelines start from last date of original delivery order
- Service: OEM-certified installation, commissioning, testing, and training (if applicable)
- Support: Dedicated toll-free service number required for bidders/OEMs
- Documentation: GST, PAN, experience certificates, financial statements, and OEM authorizations as part of submission
- Warranty/Penalties: Warranty terms mentioned; penalties/LD not explicitly detailed in summary
Key Specifications
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IS 12976:1990 compliant solar water heating system
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Aperture area of collector: specified in tender (m²)
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Electrical backup heater capacity: specified in kW
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Make-up tank capacity (L): for SHW with heat exchanger
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Cover plate: IS 12933/2003 compliant
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Materials: collector box, absorber sheet, hot water storage tank, heat exchanger
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Number of electrical backup heaters
Terms & Conditions
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EMD amount ₹96,600 and minimum turnover requirements for bidder and OEM
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Delivery quantity may vary up to 25% with extended delivery period rules
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Installation/commissioning to be performed by OEM-certified personnel; dedicated service number required
Important Clauses
Payment Terms
Not explicitly stated; payment terms to be as per standard government procurement norms and contract schedule
Delivery Schedule
Delivery quantity adjustments allowed up to 25% during contract; extended delivery period calculated by formula with minimum 30 days
Penalties/Liquidated Damages
LD details not specified in summary; standard procurement penalties may apply per contract
Bidder Eligibility
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Minimum average annual turnover as per bid document for last 3 years
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OEM turnover criteria met by OEM of offered product
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OEM-certified installation/commissioning capability or OEM-authorized reseller
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Solar Water Heating System as per IS 12976:1990 (Q3)
Authority Records
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Documents 4
GeM-Bidding-8760972.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | BIS Approved | Yes |
| GENERIC | Solar water Heating System Compatibility with Heat Exchange | Solar water Heating System with Heat Exchanger |
| GENERIC | Rated Capacity in Litres per Day (LPD) | 200 |
| GENERIC | Warranty (Years) | 1 Year |
| CONSTRUCTIONAL | Aperture area of collector , Sq. Meteres (Sq Meter) | 2.0 |
| CONSTRUCTIONAL | Electrical Heater ( Back up ) Capacity (kw) | 2 |
| CONSTRUCTIONAL | Capacity of Make up tank( SWHS with Heat Exchanger only ) (Ltrs) | 5.0 |
| CONSTRUCTIONAL | Type of Cover Plate conforming to IS 12933/2003 | Made up of Toughened Glass with thickness 4.00 mm minimum |
| CONSTRUCTIONAL | Material for Collector Box | Aluminium |
| CONSTRUCTIONAL | Material of sheet for absorber | Copper |
| CONSTRUCTIONAL | Material for Hot water storage Tank | SS304 |
| CONSTRUCTIONAL | Material for Heat Exchanger | Copper |
| CONSTRUCTIONAL | Numbers of Electrical Heaters ( Back Up Type ) provided | 2 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate showing turnover
Experience certificates for similar solar water heating system projects
EMD document (₹96,600) via online payment or bank demand draft
Technical bid documents and BOM/spec sheets
OEM authorization or OEM-certified reseller authorization
Service/support contact details (dedicated toll-free number)
Manufacturing/quality certifications and IS 12976:1990 compliance evidence
Reverse Auction Schedule
Start
09-Jan-2026, 5:00 pm
End
12-Jan-2026, 12:00 pm
Duration: 67 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AMMA EESHAVASYA (OPC) PRIVATE LIMITED Under PMA | Make : Skylark Thermal Energy Systems Model : SKYLARK SOLAR 02 | 04-01-2026 21:52:59 | |
| 2 | MERALI YAHA ENTERPRISE (OPC) PRIVATE LIMITED Under PMA | Make : Skylark Thermal Energy Systems Model : SKYLARK SOLAR 02 | 04-01-2026 23:39:06 | |
| 3 | RAJENDRASINH MOHANLAL CHAUHAN Under PMA | Make : Skylark Thermal Energy Systems Model : SKYLARK SOLAR 02 | 04-01-2026 22:45:35 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | MERALI YAHA ENTERPRISE (OPC) PRIVATE LIMITED(MII) Under PMA Winner | ₹32,07,540 | Item Categories : Solar Water Heating System as per IS 12976:1990 |
| L2 | AMMA EESHAVASYA (OPC) PRIVATE LIMITED (MII) Under PMA | ₹32,10,760 | Item Categories : Solar Water Heating System as per IS 12976:1990 |
| L3 | RAJENDRASINH MOHANLAL CHAUHAN (MII) Under PMA | ₹32,13,980 | Item Categories : Solar Water Heating System as per IS 12976:1990 |
🎉 L1 Winner
MERALI YAHA ENTERPRISE (OPC) PRIVATE LIMITED(MII) Under PMA
Final Price: ₹32,07,540
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Surat solar water heating system tender in Gujarat 2025
Bidders must meet eligibility criteria including minimum turnover, provide EMD ₹96,600, and submit GST/PAN with turnover certificates. Ensure IS 12976:1990 compliance, BIS approval, and OEM authorization. Prepare technical bid with collector aperture, back-up heater capacity, and material specs. Installation to be by OEM-certified personnel; delivery terms allow 25% quantity variation.
What documents are required for Gujarat solar water heater tender 2025
Submit GST certificate, PAN card, audited financials or CA certificate, experience certificates for similar projects, EMD receipt, OEM authorization, technical bid, and service contact details. Include IS 12976:1990 compliance proofs, IS 12933/2003 cover plate evidence, and material specifications for collector, tank, and heat exchanger.
What are the technical specifications for IS 12976:1990 in this tender
Specifications include BIS approval, heat exchanger compatibility, rated LPD capacity, aperture area, backup heater capacity in kW, makeup tank capacity, cover plate per IS 12933/2003, and materials for collector box, absorber, hot water storage tank, and heat exchanger. Ensure OEM installation and testing by certified personnel.
When is the delivery timeline and quantity variation allowed in this tender
Delivery terms permit a 25% increase/decrease in quantity at contract placement and during currency, with time extension calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days. Actual delivery timeline starts from the last date of the original delivery order.
What are the OEM requirements for installation and service support
Installation, commissioning, testing, and potential training must be performed by OEM-certified resources or OEM-authorized resellers. The vendor must provide a dedicated toll-free service number for post-sale support to ensure responsive maintenance and warranty service in Gujarat.
What are the EMD and turnover criteria for bidder eligibility in this procurement
EMD is ₹96,600. Turnover: bidder must show average annual turnover over the last 3 years; OEM turnover must meet criteria for offered product. If the company is younger than 3 years, turnover is calculated on completed financial years post-constitution and submitted via audited statements or CA certificate.
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Documents 4
GeM-Bidding-8760972.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS