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Indian Army Toner Cartridges Procurement India 2025 IS 550 Compliant & OEM-Listed

Bid Publish Date

15-Nov-2025, 7:47 pm

Bid End Date

21-Nov-2025, 8:00 pm

Location

BUDGAM , JAMMU AND KASHMIR
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Progress

Issue15-Nov-2025, 7:47 pm
Corrigendum18-Nov-2025
AwardPending
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Quantity

460

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM expectations: explicit model numbers and compatibility with specified printer/MFP brands
  • • Technical standards: IS 550 and ISO certifications where applicable; data sheets must align with product specs
  • • Special clauses: 25% quantity flex during contract execution; delivery timeline adjusted by formula with minimum 30 days
  • • Eligibility: GST registration, PAN, EFT mandate; non-liquidation proof; financial standing undertaking
  • • Warranty/AMC: not explicitly specified; ensure data sheet confirms warranty or support terms if stated
  • • Penalties: LDs or penalties not detailed; verify any delivery or non-conformance penalties in terms
  • • Delivery/Installation: delivery period and extended periods governed by option clause; begin from last date of original delivery order
  • • Documentation: mandatory data sheets, product safety data, and non-obsolete life validation for minimum 2 years

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Indian Army invites bids for toner cartridges / ink cartridges / consumables for printers in India for the 2025 cycle. The procurement scope covers generic cartridge classes compatible with listed printer/ MFP brands, with models and OEM compatibility to be declared in the data sheet. The tender emphasizes non-obsolescence with a minimum residual market life of 2 years and requires comprehensive data sheets. The option clause allows quantity fluctuations up to ±25% of bid quantity and contract quantities, with delivery timelines calculated as a function of original and extended periods. The project is governed by GST considerations and data-handling requirements. This opportunity targets suppliers with reliable supply chains, verified data sheets, and adherence to calibration, toxicity, and health-safety standards.

Technical Specifications & Requirements

  • Product class and type of cartridge/consumable to be declared; color and model numbers of OEM printers/consumables to be specified in data sheet
  • Minimum yield (pages) to be stated for replacement cartridges; data sheet must confirm compatibility with OEM models
  • Data sheets must match the bid’s technical parameters; mismatch may lead to rejection
  • Products must be non-toxic; MSDS may be provided if applicable; OEM compatibility is required
  • Suppliers must provide clear documentation showing brand/OEM compatibility and IS/ISO-related standards where applicable
  • Bidder must ensure products are not end-of-life in the market for a minimum 2-year residual life

Terms, Conditions & Eligibility

  • EMD and GST terms will apply per bid; GST will be reimbursed at actuals or applicable rate, whichever is lower
  • Bidder must provide PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation requires these documents
  • Data sheets must be uploaded with bid; any mismatch with technical parameters may trigger rejection
  • The seller cannot assign or subcontract the contract without buyer consent; joint liability remains with seller
  • Compliance with toxic materials requirements and provision of MSDS where applicable; no obsolescence at time of bid

Key Specifications

  • Product class: toner/ink cartridges

  • Printer/MFP brand compatibility: list in data sheet

  • Type: cartridge/consumable, color: as offered

  • Model numbers: OEM printer/consumable models

  • Minimum yield: pages per cartridge

  • Data sheet alignment: product parameters must match bid

  • Toxicity/health standard compliance: MSDS where applicable

  • Market life: at least 2 years residual life

Terms & Conditions

  • EMD and GST terms apply; GST reimbursement per actuals or lower rate

  • Data sheets mandatory; exact compatibility and specs must be shown

  • Option clause allows ±25% quantity variation; delivery period adjusted accordingly

Important Clauses

Payment Terms

GST handling per actuals or lower rate; payment terms to be stated in bid

Delivery Schedule

Delivery period begins from last date of original delivery order; option extension methodology defined

Penalties/Liquidated Damages

Penalties, if any, to be specified in terms; reference to delivery/quality penalties

Bidder Eligibility

  • GST registration and PAN

  • Not under liquidation or bankruptcy; undertaking to be uploaded

  • Data sheet alignment with offered products; non-obsolescence in market for 2+ years

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 3

GeM-Bidding-8595691.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Epson
GENERIC Type of Cartridge/Consumable Ink Bottle
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine L15150, L15160, L15180, M15140, M15180, L6460, L6490, L6570, L6580
GENERIC Model Number of OEM's Printer Cartridge/Consumable C13T06G198
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered products

6

OEM authorization/brand certificate (where applicable)

7

Product safety data sheet (MSDS) if toxic materials

8

Proof of non-liquidity/bankruptcy undertaking

Corrigendum Updates

1 Update
#1

Update

18-Nov-2025

Extended Deadline

21-Nov-2025, 8:00 pm

Opening Date

21-Nov-2025, 8:30 pm

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for toner cartridges tender in India Army 2025?

To bid, ensure GST registration, provide PAN, cancelled cheque and EFT mandate, plus a data sheet for offered cartridges. Comply with 25% option-clause quantity adjustments, and attach OEM compatibility details and non-obsolescence confirmation. Ensure data sheets match the bid parameters.

What documents are required for Indian Army printer consumables bid?

Submit PAN card, GSTIN, cancelled cheque, EFT mandate, and data sheets for the offered cartridges. Include OEM authorization if applicable, MSDS for toxic materials, and proof of non-liquidation. Ensure data sheets align with technical parameters to avoid rejection.

What are the technical specifications for IS 550 compliant toner cartridges?

Toners must be compatible with listed OEM printer models, include minimum yield per cartridge, and show precise color and type. Data sheets must verify model numbers and category; IS 550 standard relevance is verified during evaluation and product testing.

When is delivery expected under the army toner bid terms?

Delivery begins after the last date of the original delivery order. If the quantity increases by up to 25%, extended delivery time is calculated as (Increase/Original) × Original period, with a minimum of 30 days.

What is the EMD requirement for this toner cartridge tender?

EMD details are specified in the tender terms; bidders should prepare an EMD as per the quoted bid quantity. GST considerations apply; EMD submission alongside data sheet is mandatory for bid validation.

How to demonstrate OEM compatibility for Indian Army consumables bid?

Provide OEM authorization certificates or official brand documentation, listing compatible printer models and cartridge part numbers. Data sheets must corroborate compatibility, and any mismatch can lead to bid rejection.

What are the payment terms for army printer consumables supply contracts?

Payment terms specify GST handling per actuals or applicable rate, whichever is lower. Full payment timing and method will be defined in contract; ensure EFT mandate is up to date for timely processing.

What if a cartridge is marked end-of-life before contract completion?

Bidder must ensure offered products have at least 2 years residual market life; products at end-of-life are not acceptable and may result in bid rejection during data sheet verification.

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