Surat District Panchayat Sewing Machine Tender Gujarat IS 1610 (Q3) Compliance 2026 – 140 Units in Surat District
Progress
Tender Overview
The Surat District Panchayat (Gujarat) invites bids for sewing machines in IS 1610 (Q3) compliance, with emphasis on a 140-unit placement within Surat district as directed by the buyer. The EMD is ₹210,000, and bidders must quote exactly per the ATC requirement to supply machines at 140 locations in Surat, with a delivery framework aligned to the option clause. The procurement aims to standardize sewing equipment across rural housing facilities under the Panchayats and Rural Housing Department, ensuring ISI-equivalent quality where applicable and region-specific after-sales support. A functional service centre within Gujarat is required, with installation and maintenance obligations tied to on-site or carry-in warranty terms. The contract permits quantity adjustments up to 25% during both award and currency, with delivery periods recalculated per the extended period formula. Bidders must adhere to the supplier qualification conditions, including financial stability and non-liability status.
Technical Specifications & Requirements
- Product: Sewing machines as per IS 1610 (Q3), with emphasis on standard compliance and operational reliability
- Quantity Framework: Target placement for 140 machines within Surat district; option for ±25% quantity adjustment
- Delivery & Installation: Delivery schedule linked to original delivery order; time extensions based on (increase/original) × original period, minimum 30 days
- Service & Support: Functional Service Centre in Gujarat; evidence required prior to payment; on-site or carry-in warranty considerations
- EMD Details: ₹210,000; payment mode per ATC (DD/FDR acceptable); hardcopy submission within 5 days of bid end date
- Compliance: Strict adherence to ATC clause requiring 140 machines in Surat district; no generic substitutions
Terms, Conditions & Eligibility
- EMD: ₹210,000 via DD/FDR to PLA TO DDO SURAT; scanned proof required with bid
- Delivery Window: As per original delivery order; extended time calculated with minimum 30 days
- Service Centre: Must establish in Gujarat within 30 days if not existing; evidence of functional center needed for payment
- Financial Standing: Not under liquidation or bankruptcy; bidder undertakes to disclose status
- Documentation: GST, PAN, experience certificates; OEM authorizations if applicable; technical bid documents
- Penalties: LD or performance-based clauses may apply per ATC; quantity adjustments permitted up to 25%
Key Specifications
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Product/service: Sewing machines conforming to IS 1610 (Q3)
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Estimated quantity: 140 machines (target within Surat district)
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EMD amount: ₹210,000
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Delivery: From date of order, with option to increase quantity up to 25% at contracted rates
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Service requirement: Functional Service Centre in Gujarat; evidence required for payment
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Warranty/Support: On-site or carry-in warranty depending on product
Terms & Conditions
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EMD amount and payment method; DD/FDR acceptance
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Delivery quantity flexibility up to 25% during contract
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Requirement to establish a Service Centre in Gujarat within 30 days
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Delivery timelines tied to original order with extended period rules
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Strict adherence to ATC clause: 140 units in Surat district
Important Clauses
Payment Terms
EMD to be submitted as ₹210,000 via DD/FDR; payment to be released after documentary evidence of functional Service Centre and delivery of goods per order
Delivery Schedule
Delivery period commences from last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period; minimum 30 days
Penalties/Liquidated Damages
Penalties may apply for delayed delivery or non-compliance with IS 1610 (Q3) specifications as per ATC terms
Bidder Eligibility
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Non-liquidation, non-bankruptcy status; undertaking to certify financial health
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Evidence of prior sewing machine supply experience (similar scope)
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Presence or plan to establish a Service Centre in Gujarat within 30 days of award
Tender Data
Bid Details
Quantity
140
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+20%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
140
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Sewing Machine as per IS 1610 (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395007
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aajagiya Paresh Chhaganbhai | 395007,SURAT JILLA PANCHAYAT BHAVAN, BEHIND LANCER ARMY SCHOOL, PIPLOD DUMAS ROAD SURAT, Surat, 395007 | Surat | Gujarat | 395007 | 140 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10007204.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for sewing machine supply (similar projects)
Financial statements or turnover evidence
EMD submission document (DD/FDR) and scanned proof
Technical bid documents demonstrating IS 1610 (Q3) compliance
OEM authorization/authorization letters if using third-party supplier
Proof of functional Service Centre in Gujarat or plan to establish within 30 days
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for sewing machine tender in Surat district Gujarat 2026?
Bidders must submit GST, PAN, and experience certificates, along with ₹210,000 EMD via DD/FDR. Provide OEM authorization if applicable and evidence of a Gujarat-based Service Centre. Ensure IS 1610 (Q3) compliance and place machines within Surat district as per ATC.
What documents are required for the IS 1610 sewing machine tender in Gujarat?
Required documents include GST certificate, PAN, turnover/financial statements, sewing machine experience proofs, EMD submission proof, OEM authorization letters, and technical bid demonstrating compliance with IS 1610 (Q3) and the 140-unit Surat district placement plan.
What are the delivery terms for the Surat sewing machine procurement 2026?
Delivery starts from the last date of the original delivery order; extended delivery time uses formula (increased quantity/original quantity) × original delivery period, minimum 30 days. Quantity may increase up to 25% during contract at contracted rates.
What is the EMD amount and payment method for this tender in Gujarat?
EMD is ₹210,000. Acceptable payment methods include Demand Draft or Fixed Deposit Receipt in favor of PLA TO DDO SURAT. A scanned DD/FDR proof must accompany the bid, with the hardcopy delivered within 5 days post bid end date.
What standards or compliance are required for the sewing machines in Surat district?
Procurement requires sewing machines conforming to IS 1610 (Q3) specification with adherence to the buyer-specified ATC clause ensuring 140 units in Surat district and functional service capability within Gujarat.
What is the required service center arrangement for this Gujarat tender?
Bidder must have a functional Service Centre in Gujarat or establish one within 30 days of award. Payment release is contingent on documentary proof of the Service Centre’s functionality to service carry-in or on-site warranties.
Are quantity adjustments allowed in this Surat district sewing machine bid 2026?
Yes, quantity can be increased or decreased up to 25% of the bid/contract quantity. Adjustments apply at contracted rates, with delivery extension calculated per the specified formula and minimum 30 days added time.
What is the placement requirement for machines under this tender in Gujarat?
The buyer requires supply of sewing machines to be placed at 140 locations within Surat district. Suppliers must quote per ATC and ensure delivery to the specified 140 placements in Gujarat.