Navsari District Police Office Cleaning Services Tender Gujarat 2026 ISO 9001 Acknowledged 2026

Tender Overview

Navsari District Police Office invites bids for Cleaning, Sanitation and Disinfection Services across office, residential and institutional premises in Navsari, Gujarat (396040). Estimated value: ₹11,598,079 with an EMD of ₹347,942. Scope covers general cleaning (sweeping, mopping, dusting) for indoor and outdoor areas under an outcome-based contract. The contract allows up to 50% variation in quantity or duration, ensuring flexibility for fluctuating workloads. The buyer’s ATC requires an office in the state of the consignee and strict adherence to bid documentation. Having an ISO 9001 certification is mandatory for bidders or the OEM, underscoring quality management expectations. This tender emphasizes vendor reliability, regulatory compliance, and payroll obligations to staff deployed at the site. Unique factors include multi-site cleaning requirements, payroll transparency, and post-award verification against existing work orders. Target bidders should prepare GST, PAN, GST returns, labor licenses (where applicable), and PF/ESIC documentation. This procurement is positioned to support routine sanitation and emergency disinfection across public-facing facilities.

Technical Specifications & Requirements

• Category: Cleaning, sanitation and disinfection services (outcome-based) for indoor and outdoor areas
• Estimated value: ₹11,598,079; EMD: ₹347,942
• Location: Navsari, Gujarat; service coverage for district offices and institutions
• Contract flexibility: Up to 50% change in cycles or duration
• Quality standard: ISO 9001 certification required ( bidder or OEM )
• Documentation emphasis: GST certificates; PAN; last 3 years GST returns; labor licenses where applicable; PF/ESIC; GST registration; establishment registrations
• Payment & payroll: Salaries for deployed staff paid by bidder; statutory compliance demonstrated
• Compliance: No BOQ items; generic cleaning scope; compliance with tender ATC terms
• Vendor eligibility: Local service provider office in the state; non-conflict disclosures
• Other notes: Submit affidavits attesting non-involvement in criminal activity; urban-rural tax registrations; establishment act registrations

Terms, Conditions & Eligibility

• EMD: ₹347,942; payable as specified by tender terms; verify online submission
• Experience & turnover: ISO 9001 certification mandatory; bidders or OEMs must demonstrate quality management capability
• Delivery & payroll: Salaries/wages paid by bidder upfront with statutory filings (PF, ESIC) and bank statements
• Documentation: GST certificate; PAN; GST Returns (3B) for last 3 years; Labor license (where workers ≥350); PF/ESIC; GST registration; establishment certificates; attestation of non-criminal status
• Contract flexibility: 50% variation allowed in cycles and frequency during contract period
• Audit & compliance: Buyer can verify adherence to all work orders; monthly GST receipts submission required
• Special conditions: Office of service provider must be located in the consignee state; no sub-contracting without prior consent; liability remains with original contractor
• Payments: Payment terms aligned with service delivery; salary disbursement precedes buyer claims; compliance with payroll documentation
• Penalties & warranties: Not explicitly stated; ensure conformity with broader government procurement penalties and delivery milestones