ESIC Gulbarga Karnataka X-Ray Detectable Gauze Swab/Laparotomy Sponge Tender 2026 ISO 9001
Bid Publish Date
19-Sep-2026, 12:25 pm
Bid End Date
03-Oct-2026, 1:00 pm
EMD
₹21,825
Location
Progress
Tender Overview
The procuring organization is Employees State Insurance Corporation (esic) for the supply of X-Ray Detectable Gauze Swab/Laparotomy Sponge (V2) in Gulbarga, Karnataka. The contract scope is limited to the supply of goods, with an estimated value not disclosed and an EMD of ₹21,825. Bid terms allow a quantity variation of up to 25% during contract placement and across the contract period. OEM authorization is required, and bidders must provide ISO 9001 certification. A mandatory advance sample must be submitted for technical evaluation. The contract delivery terms hinge on the original delivery period, with extension rules clearly defined. The process emphasizes email-based PO communications in three instalments on days 15, 90, and 180. Unique conditions include a strong emphasis on health-care utility and binding TEC recommendations for qualification. This tender targets suppliers capable of meeting health-care-grade sterilizable gauze products with compliant documentation.
Technical Specifications & Requirements
- Product category: X-Ray detectable gauze swab / laparotomy sponge (V2)
- Item type: Surgical gauze consumables designed to be radiopaque
- Certification: ISO 9001 certification required; OEM authorization from manufacturer
- Sample: Advance sample mandatory before technical evaluation
- Delivery/quantity: Tentative quantity; option to increase up to 25% during contract; delivery period linked to original delivery period with calculated extensions
- Documentation: All bid documents must be uploaded; OEM support and service contact details required
- Service support: Dedicated toll-free support line for OEM/bidder
- Procurement mode: Supply of goods only; emails used for purchase orders in three instalments
Terms, Conditions & Eligibility
- EMD: ₹21,825
- ISO 9001: Required for bidder or OEM
- Authorization: Mandatory Manufacturer Authorization Form with OEM details
- Sample: Advance sample submission mandatory for TEC evaluation
- Quantity variation: Purchaser may adjust quantity ±25%; acceptance required
- Delivery timing: Delivery period governs extension calculations; minimum 30 days rule applies
- Documentation: Upload all bid requirements; non-compliance may lead to rejection
- Communication: POs issued via email in three instalments (15th, 90th, 180th day)
Key Specifications
-
Product: X-Ray detectable gauze swab / laparotomy sponge (V2)
-
Quantity: Variation allowed up to 25% of bid quantity during contract
-
EMD: ₹21,825
-
Standards: ISO 9001 certified
-
Sample: Mandatory advance sample before technical evaluation
-
Delivery: Three instalment PO delivery schedule (15th, 90th, 180th days)
Terms & Conditions
-
EMD of ₹21,825 required for bid submission
-
ISO 9001 certification mandatory for bidder or OEM
-
Advance sample must be submitted for TEC evaluation
-
Qty can be increased up to 25% during contract
-
Three email-based purchase order instalments
-
OEM authorization form required
Important Clauses
Payment Terms
Purchase orders communicated via email; payment terms align with contract delivery; no specific advance noted beyond standard PO terms
Delivery Schedule
Delivery period begins after original delivery order; extension as per option clause using formula (increase/original quantity) × original delivery period, minimum 30 days, with possible extensions to original period
Penalties/Liquidated Damages
Not explicitly detailed in provided terms; penalties implied via delivery extension rules and TEC evaluation binding recommendations
Bidder Eligibility
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Must hold ISO 9001 certification (bidder or OEM)
-
Must provide Manufacturer Authorization Form with full OEM details
-
Must submit advance sample for TEC evaluation
-
Must meet health-care utility and quality criteria with bid documents
Tender Data
Bid Details
Quantity
9700
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
10
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
X-Ray Detectable Gauze Swab/Laparotomy Sponge (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Pre-Bid & Qualification
Pre-Bid Date
09-09-2026 10:00:00
Pre-Bid Venue
ESIC Medical College & Hospital, Kalaburagi, Sedam road, KA-585106
Delivery Details
Max Delivery Days
3300
Delivery Locations
1
Delivery Cities
Kalaburagi
Delivery Pincodes
585106
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| HUSNA K P | 585106,ESIC Medical College and Hospital Sedam Road, Kalaburagi-585106 | Kalaburagi | Karnataka | 585106 | - | 3300 | - |
Authority Records
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Documents 4
GeM-Bidding-9819918.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing prior supply of surgical gauze or related consumables
Financial statements for past fiscal year
EMD payment proof (online or DD) of ₹21,825
Technical bid documents including product specifications
OEM authorization/Manufacturer Authorization Form with complete details
ISO 9001 certificate ( bidder or OEM )
Advance sample submission confirmation
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the ESIC X-ray detectable gauze tender in Gulbarga?
Bidders must submit the advance sample for TEC evaluation, upload all bid documents including GST, PAN, ISO 9001 certificate, OEM authorization, and financial statements. The EMD is ₹21,825, and quantity may vary by ±25%. Ensure three PO instalments are accepted via email and comply with delivery rules.
What documents are required for ESIC medical consumables tender in Karnataka?
Required documents include GST certificate, PAN, ISO 9001, OEM authorization, experience certificates for similar surgical supplies, financial statements, EMD proof, technical bid, and advance sample submission confirmation for TEC evaluation.
What standards must the bidders meet for this ESIC gauze tender?
Bidders or their OEM must hold ISO 9001 certification. The product must be radiopaque X-ray detectable gauze with quality compliance. OEM authorization is mandatory, and advance sample submission is required for technical evaluation.
When is the delivery expected after contract award for ESIC gauze tender?
Delivery timing follows the original delivery period with potential extensions calculated as (increase in quantity ÷ original quantity) × original period, minimum 30 days. POs are issued in three instalments (15th, 90th, 180th days) via email.
What is the EMD amount for the ESIC X-ray gauze tender in Karnataka?
The Earnest Money Deposit amount is ₹21,825. Bid submission must include proof of payment or online transfer; the EMD ensures bid seriousness and compliance with tender terms.
What is required for Manufacturer Authorization in this ESIC tender?
Submit an OEM authorization form detailing the manufacturer’s name, designation, address, email, and phone number. This confirms the bidder’s entitlement to supply the X-ray detectable gauze swab and ensures direct OEM support if needed.
What are the key eligibility criteria for ESIC Karnataka medical supplies?
Eligible bidders must have ISO 9001, provide OEM authorization, submit advance sample for TEC evaluation, and meet documentation requirements (GST, PAN, experience). The bid allows 25% quantity variation, and delivery is via three email PO instalments.
How does the 25% quantity variation affect bidding for ESIC supplies?
The purchaser may increase or decrease the bid quantity by up to 25% at contract award and during currency. Bidders must comply with adjusted orders at contracted rates and fulfill delivery commitments within the revised schedule.