Tender Notice for Handheld Digital Infrared Thermometer in SAMASTIPUR, BIHAR

The eligibility requirements for this tender include being a legally registered entity under Indian law with appropriate business and tax registrations. Suppliers must demonstrate the capacity to supply medical-grade handheld digital infrared thermometers, supported by relevant experience and certifications. The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, which may avail specific benefits upon fulfilling the eligibility criteria outlined in the tender documents. Entities must also comply with regulatory norms related to manufacturing, import, or distribution of medical measuring instruments. Submission of valid documents related to firm registration, GST, technical specifications compliance, and financial capability is essential.

For this tender, the technical standards and required certificates mandate that the handheld digital infrared thermometers conform to recognized international and national quality standards for medical electronic devices. This includes calibration certificates ensuring measurement accuracy, safety certifications such as CE or equivalent, and compliance with ISO or BIS standards applicable to medical thermometers. Bidders must also provide test reports demonstrating device performance under relevant environmental conditions. Devices should be capable of accurate non-contact temperature measurement with minimal error margins, and documentation proving adherence to these specifications must be submitted. This ensures the procuring authority receives reliable, safe, and effective products.

Bidders are required to comply with financial terms including the submission of an earnest money deposit (EMD), as per the Government e-Marketplace (GeM) policies detailed in the tender documents. This deposit acts as a security against bid withdrawal or non-performance. Upon contract award, a performance security deposit may also be mandated to guarantee satisfactory execution of supply and services, often in the form of a bank guarantee or fixed deposit. Payment terms typically involve milestone-linked or post-delivery payments, and bidders must price their proposals considering all taxes, duties, and delivery charges. Organizations registered as MSEs or startups may benefit from exemptions or reduced EMD amounts, subject to submission of valid certification.

Bidders must submit their proposals and all required documents electronically via the Government e-Marketplace (GeM) portal following the tender’s single packet format. Uploadable documents include technical datasheets, certifications, financial bids, and eligibility proofs in prescribed file formats such as PDF or DOCX. Incomplete or incorrect submissions can lead to disqualification. The tender outlines specific instructions regarding naming conventions, maximum file sizes, and the sequence of document uploads. Suppliers are advised to ensure clarity, accuracy, and compliance with the tender requirements. Regular monitoring of the GeM portal is recommended for any updates or corrigenda related to submission.

This tender incorporates provisions aligned with government initiatives to promote MSEs and startups. Eligible MSEs and startups may receive concessions such as exemption or reduction in the earnest money deposit (EMD), preferential price evaluation, and relaxation in qualifying criteria. The tender encourages participation from these sectors to boost indigenous manufacturing and innovation, consistent with 'Make in India' policies. Firms must submit valid certificates such as Udyog Aadhaar Memorandum (UAM) or startup recognition documents to claim these benefits. This facilitates increased access to government procurement, fostering growth and competition among smaller and innovative enterprises.