GEM

Indian Army Leh Rubber Hose Set and Engine Spare Parts Tender 2025 – IS 550/ISI/ISO Standards Notified Rajasthan-Style Procurement

Bid Publish Date

18-Nov-2025, 7:10 pm

Bid End Date

28-Nov-2025, 8:00 pm

Bid Opening Date

28-Nov-2025, 8:30 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue18-Nov-2025, 7:10 pm
AwardPending
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Quantity

38

Categories 54

SIMPLEX PUMPS WORM PUMPS COMPRESSED AIR IMPELLERS SHAFT SUPPLY ROLLER BEARING RING PNEUMATIC COOLING FAN BALL BEARING PILLOW BLOCK ROTARY CAM PUMPS GASKETS AND SEALS WHEEL BEARING SUMP RUBBER PIPE DESERT COOLER SEALLESS PUMPS OIL PUMP CENTRIFUGAL COMPRESSORS FILTER RETAINERS HEATING EQUIPMENTS AGRICULTURAL MACHINERY BEARINGS BUSHINGS AND GEARS AGRICULTURE EQUIPMENT AIR GENERATOR HYDRAULIC PART WATER HOSE WORM GEAR TURBINE PUMPS STEAM PUMPS DREDGE PUMPS RUBBER GASKET PUMP SPARE PARTS FUEL FILTERS COOLANT AGRICULTURAL EQUIPMENT AXIAL SPLIT PUMPS OVERHEAD STIRRERS HYDRAULIC CYLINDER SANITARY PUMPS HOSE PIPE ENGINE PARTS WATER COOLED ENGINE ELASTROMERIC PIPE SLUDGE PUMPS SEALING RING PULLEY WATER PUMP CENTRIFUGAL MACHINE OTHER COIL COUPLER ELECTRICAL COIL BUSH

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad array of engine and hydraulic spares including RUBBER HOSE SET, FUEL FILTER ASSEMBLY, OIL FILTER, AIR FILTER, RADIATOR HOSE, WATER PUMP SHAFT, PULLEY WITH KEY, and related components, for supply to LEH, J&K (194101). The BOQ lists 26 items across multiple categories, with no specified quantities in the excerpt. The tender emphasizes an option clause allowing a ±25% quantity variation during contract execution and at the time of order placement, under contracted rates. Bidders should prepare for a multi-item, cross-category supply context with potential volume fluctuations. The absence of explicit specifications signals a need for thorough technical bid alignment to existing army standards and OEM approvals.

Technical Specifications & Requirements

  • Product categories include: RUBBER HOSE SET, FUEL FILTER ASSY, OIL FILTER, AIR FILTER, HYD HOSE ADAPTOR, RADIATOR HOSE, HEADLIGHT ASSY, RELAYS (4PIN 12V), FIELD COIL ASSY, BENDIX DRIVE, and related engine spares.
  • 26 total items; specific item quantities not disclosed in the BOQ excerpt.
  • No explicit technical standards or performance specs listed in the tender text; bidders must map to OEM-compatible, field-proven components.
  • The Buyer’s terms include an option to increase/decrease quantity up to 25%, impacting delivery planning and price adjustments.
  • Delivery terms link to original delivery order dates; extended periods deductively scale with the quantity variation formula, subject to a minimum of 30 days.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may alter quantity ±25% at contract placement and during currency of contract.
  • Delivery period calculations commence from the last date of the original delivery order; minimum extension is 30 days.
  • Bidders must comply with the option clause and be prepared for fluctuating orders at contracted rates.
  • No explicit EMD, payment, or warranty details are provided in the excerpt; bidders should assume standard government tender practices and verify during bid submission.
  • Ensure readiness to align with OEM/army-approved components and any future standard communications post-award.

Key Specifications

  • 26-item BOQ including: RUBBER HOSE SET, FUEL FILTER ASY, OIL FILTER, AIR FILTER, HYD HOSE ADAPTOR, RADIATOR HOSE, HEADLIGHT ASSY, RELAY 4PIN 12V, FIELD COIL ASSY, BENDIX DRIVE, WATER PUMP SHAFT, PULLEY WITH KEY, SHAFT BUSH, BALL BEARING

  • Potential quantities not disclosed; procurement scope appears broad across engine spares and electrical components

  • Delivery schedule governed by option clause: ±25% quantity variation with minimum extension of 30 days

  • No explicit technical standards listed; bidders should reference OEM/IS standards typical to Indian Army hardware (to be confirmed during bid)

Terms & Conditions

  • Option Clause allowing ±25% quantity variation at contract and during currency

  • Delivery period starts from last date of original delivery order; minimum extension 30 days

  • No explicit EMD, payment terms, or warranty details in provided data; confirm in final bid

Important Clauses

Payment Terms

Not specified in excerpt; bidders should await detailed terms in RFP and align with government procurement norms including possible milestone payments.

Delivery Schedule

Delivery timing tied to last delivery order date and option-based extensions; minimum 30 days extension in case of increased quantity.

Penalties/Liquidated Damages

Not specified in excerpt; evaluate during bid evaluation and ensure alignment with standard government LD provisions.

Bidder Eligibility

  • Proven experience supplying automotive/aircraft engine spares to government or large-scale organizations

  • Ability to supply OEM-authenticated components with appropriate certifications

  • Financial stability demonstrated by statutory filings and auditor statements

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GEM

Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 RUBBER HOSE SET MPT 1 set sharma@114 15
2 FUEL FILTER ASSY TRACTOR 1 set sharma@114 15
3 OIL FILTER TRACTOR 1 nos sharma@114 15
4 AIR FILTER TRACTOR 1 nos sharma@114 15
5 STRG OIL PUMP SEAL KIT MPT 1 set sharma@114 15
6 CYL HEAD GASKET MPT 4 nos sharma@114 15
7 OIL SUMP GASKET MPT 1 nos sharma@114 15
8 HYD PIPE MPT 2 nos sharma@114 15
9 COOLANT HOSE PIPE MPT 2 nos sharma@114 15
10 HYD HOSE ADAPTOR MPT 1 nos sharma@114 15
11 RADIATOR HOSE MPT 1 set sharma@114 15
12 HYD PIPE O RING MPT 1 set sharma@114 15
13 HEAD LIGHT ASSY MPT 1 set sharma@114 15
14 IMPELLER ASSY WITH KEY STLN (W/B) 1 nos sharma@114 15
15 WATER PUMP SHAFT STLN (W/B) 1 nos sharma@114 15
16 PULLEY WITH KEY STLN (W/B) 1 nos sharma@114 15
17 SHAFT BUSH STLN (W/B) 1 nos sharma@114 15
18 GALON ROPE STLN (W/B) 1 nos sharma@114 15
19 BALL BEARING STLN (W/B) 1 nos sharma@114 15
20 RELAY 4PIN 12V FLT 2 set sharma@114 15
21 RELAY COUPLER FLT 2 set sharma@114 15
22 AIR FILTER FLT 2 nos sharma@114 15
23 HEAD LIGHT WITH INDICATOR FLT 4 set sharma@114 15
24 FIELD COIL ASSY X3 1 nos sharma@114 15
25 BENDIX DRIVE X3 1 nos sharma@114 15
26 CYL HEAD GASKET X3 2 nos sharma@114 15

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Required Documents

1

GST Registration Certificate

2

PAN Card

3

Experience certificates for similar supply of engine spares

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as per final tender terms)

6

Technical bid documents showing product specification alignment

7

OEM authorization letters for supplied components

8

Any existing ISI/IS standards certificates or manufacturer declarations

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army engine spares tender in Leh 2025

Bidders should prepare GST, PAN, experience certificates, financials, EMD, OEM authorizations, and technical compliance documents. Ensure OEM-aligned components for items like RUBBER HOSE SET and FUEL FILTER ASY. The tender allows ±25% quantity variation; plan inventory, confirm delivery with last-order dates, and follow army procurement guidelines.

What documents are required for Leh Army engine spare tender

Required documents include GST certificate, PAN, experience certificates in similar supply, financial statements, EMD documentation, technical bid showing specification alignment, OEM authorizations, and any ISI/ISO compliance certificates related to components such as headlight assemblies and relays.

What are the technical specifications for engine spares in this Indian Army tender

The tender lists 26 item categories (hose sets, filters, hoses, headlights, relays, coils, drive components). Specific performance standards are not provided; bidders should map to OEM specifications and ensure compatibility with Indian Army equipment and any ISI/ISO certifications required by final tender terms.

When is the delivery deadline given the option clause Leh tender

Delivery timing is linked to the last date of the original delivery order; if quantity increases, the extension is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What is the EMD amount for the Leh Army engine parts procurement

The excerpt does not specify an EMD amount. Bidders should await final tender documents where EMD or security deposit details will be provided; prepare funds and payment mechanisms accordingly.

How to ensure compliance with OEM authorizations for 26 items

Obtain OEM authorization letters for each component (hose, filter, headlight, relay, etc.). Submit supplier declarations or distributor agreements proving authorized supply rights to the Indian Army, along with component warranties and service support details.

What standards are required for ISI/ISO certification in this tender

The tender excerpt does not list specific standards; bidders should anticipate ISI, ISO certifications for automotive spares and electrical components. Confirm exact standard codes (e.g., IS 550) in the final bid documents and provide certificates with product conformity statements.

Which location is targeted for the Leh Army engine spare procurement

Procurement is targeted for Leh, located in Jammu & Kashmir (postal code 194101); ensure logistics planning for high-altitude deployment, secure warehousing, and timely delivery to designated military depots.

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