Indian Air Force Overall Winter BDU Uniform Tender Sonitpur Assam 2026 ISI/AAA/TRTL Standards
Progress
Quantity
2500
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirement: explicit OEM authorization letter from principal manufacturer
- • Advanced sample process: 7-day submission and 7-day approval/ modification cycle
- • Testing requirement: AHSP/NABL/ILAC accredited or Central Government Lab test reports on demand
- • Delivery schedule flexibility: LD waived if buyer approval delays sample clearance
- • Fabric and accessories: to be provided by the bidder (in-house stitching)
- • Security compliance: police verification for firm representatives entering Air Force premises
- • Sizes and quantities: SIZE-3:500, SIZE-4:700, SIZE-5:700, SIZE-6:600 pairs
Tender Overview
The Indian Air Force, Department of Military Affairs, invites bids for the supply of Overalls (BDU) – Winter uniforms in Sonitpur, Assam. Quantities span SIZE-3: 500 pairs, SIZE-4: 700 pairs, SIZE-5: 700 pairs, and SIZE-6: 600 pairs (totaling 2,500 pairs). The contract covers supply of goods only with an EMD of ₹145,000. Bidders must ensure all fabric and accessories for stitching are produced by the bidder, reflect a mandatory OEM authorization, and comply with ATC-specified technical requirements. A compulsory advance sample is required within 7 days of contract award, with approvals or modification lists furnished within 7 days of sample submission. Delivery periods may be adjusted if buyer approval is delayed, with no liquidated damages during such delay. The project includes mandatory police verification for firm reps entering Air Force premises and adherence to the buyer’s ATC.
Technical Specifications & Requirements
- Category: SIZE, REGISTRATION, TEST REPORT, ADVANCE SAMPLE.
- Required: Advance sample submission within 7 days; conformity testing from AHSP/NABL/ILAC accredited or Central Government Lab; test reports furnished on demand if claimed available.
- Fabric and accessories for stitching of all Overalls to be supplied by the bidder; ATC-approved technical specifications apply.
- OEM authorization letter from the principal manufacturer with GeM Bid number, official email, and contact details; cross-verification by buyer.
- Sizes and quantities per above, with overall production as per ATC technical specs.
Terms, Conditions & Eligibility
- EMD: ₹145,000.
- Scope: Supply of Goods only; no service component.
- Advance sample: mandatory; approval or modification within 7 days; bulk supply to follow approved sample.
- Delivery: contingent on sample approval; delay in approval results in delivery period adjustment with no LD.
- OEM Authorization: must be uploaded with GeM Bid number; valid manufacturer verification within 5 working days; failure to comply = bid rejection.
- Additional ATC: police verification for firm reps; compliance with all ATC clauses; production per attached technical specification.
Key Specifications
-
Product: Overalls (BDU) – Winter for multiple sizes
-
Registration requirement with Defense Authority (as per ATC)
-
Test reports: AHSP/NABL/ILAC accredited or Central Government Lab; on-demand submission
-
Advance sample: to be provided within 7 days of award; approvals within 7 days
-
Fabric/accessories: to be provided by bidder; stitched in-house
-
OEM authorization: required with GeM Bid number and direct manufacturer contact
Terms & Conditions
-
EMD amount set at ₹145000; submission with bid
-
Advance sample timeline: 7 days for submission and 7 days for approval/ modification
-
Delivery timeline adjustable if buyer approval delays; no LD during such delay
Important Clauses
Payment Terms
Supply-only contract with upfront EMD of ₹145000; payment terms in ATC (not specified in excerpt)
Delivery Schedule
Delivery period to be refixed if buyer delays advance sample approval; no liquidated damages for such adjustment
Penalties/Liquidated Damages
No LD specified for buyer-delay in sample approval; penalties to be defined in contract per ATC
Bidder Eligibility
-
Must provide OEM Authorization Letter from principal manufacturer with GeM Bid number
-
Must pass police verification for firm representatives entering Air Force premises
-
Technical bid to reflect compliance with ATC and attached technical specifications
-
Submit all required documents (GST, PAN, experience, financials) with bid
-
Proven ability to manufacture in-house fabric and accessories for stitching
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Overall Winter (Defence) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
17
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
SONITPUR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SONITPUR | SONITPUR | - | - | 2500 | 90 | - |
Authority Records
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Documents 6
GeM-Bidding-9426501.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SIZE | Size | 1, 3, 4, 5, 6 |
| REGISTRATION | Whether registered with any Defense Authority | Yes, No |
| TEST REPORT | Availability of Test Report from designated AHSP/ NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification | Yes, No |
| TEST REPORT | Test reports to be furnished to buyer on demand, if claimed to be available | Yes, Not Applicable |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) for buyer's approval before commencement of supply | Yes, Not Applicable |
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Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of uniforms
Financial statements
EMD submission proof (₹145,000)
Technical bid documents showing ATC compliance
OEM Authorization Letter on principal manufacturer letterhead with GeM Bid number and contact details
Police verification clearance (as applicable)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for the winter overalls tender in Assam 2026?
Bidders must submit an OEM Authorization Letter, GST and PAN, experience certificates, financials, EMD ₹145000, and technical bid detailing ATC compliance. Include advance sample within 7 days of award, with buyer approvals within 7 days; ensure NABL/ILAC testing availability if requested.
What documents are required for the Air Force uniform bid in Sonitpur?
Required documents include GST certificate, PAN, experience certificates for uniform supply, financial statements, EMD proof, OEM authorization letter with GeM Bid number, and police verification clearance for entering Air Force premises. Ensure ATC compliance and test report readiness.
What are the technical specifications for the BDU uniforms?
Specifications require fabric and accessories produced by bidder, advance sample per ATC, conformity test reports from AHSP/NABL/ILAC or Central Government Lab on demand, and compliance with attached technical specification. Production must follow vendor’s in-house stitching capabilities.
What is the EMD amount and payment terms for the procurement?
EMD is ₹145,000. The contract is supply-only; payment terms to be specified in ATC. Ensure submission of EMD along with bid, and be prepared for post-award payment as per contract conditions.
Are test reports required even if claimed available in tender?
Yes. Test reports from AHSP/NABL/ILAC accredited or Central Government Lab must be provided on demand to prove conformity to specifications if claimed available by the bidder.
What is the role of advance sample in this Air Force tender?
An advance sample must be submitted within 7 days of award; buyer approves or lists modifications within 7 days. Bulk supply must match approved sample; delays in approval lead to delivery period adjustments without LD.
What size quantities are specified for the overalls?
Quantities are SIZE-3: 500 pairs, SIZE-4: 700 pairs, SIZE-5: 700 pairs, SIZE-6: 600 pairs. The total is 2,500 pairs, with production per ATC technical specs and in-house stitching.
What are the security requirements to enter Air Force premises?
Police verification for all firm representatives is mandatory to enter Air Force stations. Ensure all reps have verified credentials and carry supporting documents to satisfy security checks before site access.
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Documents 6
GeM-Bidding-9426501.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS