Indian Army Desktop PC, LaserJet Printer & Biometric Scanner Tender Samba Jammu & Kashmir 2026 - 3 Years Warranty & Offline Activation
Bid Publish Date
19-Sep-2026, 2:23 pm
Bid End Date
03-Oct-2026, 3:00 pm
Location
Progress
RAKey Highlights
- • No Chinese products allowed
- • Minimum 3 years warranty per item
- • Local service centre requirement with commercial onsite warranty
- • Software must be supplied with offline activation and include Windows 11 Pro 25H2
- • Installation performed by the L1 vendor
- • Delivery quantity can vary by up to 25% during/after contract
- • Emphasis on offline software activation to avoid online activation
- • Procurement location: Samba, Jammu & Kashmir
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of DESKTOP PC, LASERJET PRINTER, and biometric fingerprint scanner for delivery in Samba, Jammu & Kashmir (184121). The tender specifies a quantity-adjustment clause allowing up to 25% increase/decrease at contract award and during the contract, at contracted rates. It mandates minimum 3 years warranty per item, a local service centre, and commercial onsite warranty. Software must be supplied with offline activation; Windows 11 Pro 25H2 is required. Installation will be performed by the L1 vendor. No Chinese products allowed. This procurement emphasizes offline software activation and robust aftersales support, with emphasis on compliance and delivery reliability.
Technical Specifications & Requirements
- Product categories: DESKTOP PC, LASERJET PRINTER, biometric fingerprint scanner
- Delivery terms: delivery period linked to original delivery order; extension calculations apply with minimum 30 days; quantity adjustments up to 25% during/currency of contract
- Warranty & support: minimum 3 years warranty per item; local service centre availability; commercial onsite warranty mandatory
- Software requirements: offline activation for all included software; Windows 11 Pro 25H2; office suite activation not via online mode
- Installation: to be completed by the L1 vendor; on-site installation included
- Compliance: no Chinese products allowed; emphasis on authenticity and authenticity verification prior to delivery
Terms, Conditions & Eligibility
- EMD/Deposit: not specified in data; bidders should confirm with tender authority
- Delivery: warranty/completion timelines tied to original/delivery orders with option-based extensions
- Payment terms: not detailed; standard government practice applies, verify with ITC documents
- Documentation: GST registration, PAN, OEM authorizations, and proof of local service capability expected
- Warranty: 3-year minimum; include service level commitments and response times
- Assessment: L1 installation responsibility; ensure offline activation compliance and anti-Chinese product clause
Key Specifications
-
Desktop PC: general categorization with no further technical specs provided
-
LaserJet Printer: generic category without model/print speed/duplex requirement
-
Biometric fingerprint scanner: category; no exact standard or sensor spec provided
-
Software: offline activation requirement; Windows 11 Pro 25H2
-
Warranty: minimum 3 years; onsite support
-
Delivery: quantity variation up to 25%; extended delivery period rules
Terms & Conditions
-
Delivery quantity may fluctuate up to 25% at contract award and during currency
-
Minimum 3-year warranty with local service centre and onsite support
-
Offline activation required for all supplied software; Windows 11 Pro 25H2
Important Clauses
Payment Terms
Not explicitly stated; bidders should obtain terms at bid submission and ensure alignment with government norms
Delivery Schedule
Delivery commence from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; verify during final contract negotiation
Bidder Eligibility
-
Proven experience in supplying desk-top PCs, printers, and biometric scanners to government bodies
-
Demonstrated capability for offline software activation and on-site installation
-
Compliance with local service centre requirements and anti-Chinese procurement norms
Reverse Auction Schedule
Start
13-Oct-2026, 3:00 pm
End
14-Oct-2026, 3:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
3
Category
DESKTOP PC
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
40 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
DESKTOP PC , LASERJET PRINTER , biometric fingerprint scanner
Pre-Bid & Qualification
Pre-Bid Date
19-09-2026 15:00:00
Pre-Bid Venue
HQ 168 INF BDE
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
SAMBA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | SAMBA | SAMBA | - | - | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9907672.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
Corrigendum Updates
1 Update Update
Extended Deadline
03-Oct-2026, 9:30 am
Opening Date
04-Oct-2026, 9:30 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar hardware procurements
Financial statements showing financial stability
EMD/Security deposit details (if applicable per authority)
Technical bid documents confirming hardware specs
OEM authorization letters for desktop PCs, printers, and biometric scanners
Local service centre proof and onsite warranty commitments
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army desktop PC and biometric scanner tender in Samba JK 2026?
Bidders should submit GST, PAN, OEM authorizations, and experience certificates for similar government procurements. Ensure offline software activation for Windows 11 Pro 25H2 and confirm the L1 installation role. Verify local service centre readiness and 3-year warranty coverage for each item.
What documents are required for the Samba security equipment tender in 2026?
Required documents include GST certificate, PAN, OEM authorizations, financial statements, and experience certificates for past government hardware supply. Include technical bid detailing offline activation capability and local service centre arrangements, along with proof of installation readiness by L1 vendor.
What are the key specifications for the Windows 11 Pro software in this tender?
Software must be supplied with offline activation only, specifically Windows 11 Pro 25H2. Office suite should also support offline activation where applicable. Online activation is not entertained, ensuring compliance with installation by the L1 vendor.
What is the warranty requirement for this Indian Army procurement in JK?
A minimum of 3 years warranty per item is mandatory. The supplier must provide onsite commercial warranty and ensure a local service centre is available to support the hardware and software for the entire warranty period.
How does the 25% quantity option affect delivery for this tender?
The purchaser may increase or decrease the quantity by up to 25% at contract award and during the contract at contracted rates. Delivery time extensions are calculated: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Which location is the procurement for and what categories are covered?
Procurement is for the Indian Army in Samba, Jammu & Kashmir. Covered categories include DESKTOP PC, LASERJET PRINTER, and biometric fingerprint scanner devices, with offline software activation and onsite installation requirements.
Are Chinese products allowed in this procurement?
No. The terms explicitly prohibit Chinese products. Bidders must ensure compliance by sourcing non-Chinese hardware and verify supplier origin details during bid submission.
What installation responsibilities does the L1 vendor hold?
The L1 vendor is responsible for on-site installation and commissioning of all hardware and software, including offline activation compliance. Post-installation support and handover documentation should be provided as part of the delivery acceptance.