Open Tender for Supply of Pure Cow Ghee with Agmark Special grade 35 Kgs. Cans from State wide dairies firms for a period of one year in ANDHRA PRADESH

TENDER CONDITIONS FOR PROCUREMENT OF pure Cow Ghee: I.? The pure cow ghee required by the temple must be supplied on the requested ?days as per the supply order issued by the temple.? II.? The tenderers shall transport the pure cow ghee supplied with their own cost ?including unload charges it at the temple godown.? III.? The tenderers should provide the lab test report along with the ghee supplied to ?the temple.? IV.? Only dairies owned and operated by cooperative societies/farmers' mutual aid ?cooperatives and milk producers' associations/farmers' producer organizations ?are eligible to participate in this tender process for supply of cow ghee.? V.? The tenderers shall procure cow milk directly from member farmers only ?through a collection network comprising of their own collection centers and ? primary testing facilities, without the involvement of middlemen or other ?vendors/traders.? VI.? Only dairy farms that collect an average of not less than 20,00,000 liters of cow ?milk per month are eligible to participate in the tender process.? VII.? Tenderers must have a production capacity of at least 4 metric tons of cow ghee ?per day.? VIII.? Tenderers must have ISO 22000 certification and submit supporting documentary ?evidence along with the bid.? IX.? The tenderers should have qualified technical staff in their in-house laboratories ?at their dairies. The details of the technical staff working in the plants and ? supporting documentary evidence should be submitted to the temple.? X.? Tenderers should submit audit reports (certified copies) of their organization for ?the last 3 years along with the bid document.? XI.? Tenderers should submit audit reports (certified copies) of their organization for ?the last 3 years along with the bid document.? XII.? Tenderers shall conduct random GC-HPL tests for cow ghee at least once a ?month in their dairies.? XIII.? The tenderers should submit appropriate reports to the Devasthanam stating that ?their own milk procurement processes, quality assurance and butter separation ?process are being carried out in their dairies.? XIV.? Tenderers should follow a special cow milk procurement process to ensure that ?buffalo milk is not mixed with cow milk at the village level or at bulk milk ? chilling centers or plants.? XV.? Tenderers should have at least 50,000 members/milk producers in their ?organization. Audit reports on each dairy membership should be submitted.? XVI.? Tenderers should not make ghee by purchasing milk, cream or butter from ?traders or middlemen.? XVII.? Ghee supplied by the lowest bidder should be confirmed through lab reports and ?should be as per the standards prescribed by FSSAI from time to time and as ?applicable at the time of bidding. The bidder should submit FSSAI certification ?and copies of returns submitted to FSSAI for the previous year.? XVIII.?The Temple and Endowments Officers or other concerned A.P. Government ?Officers shall have the authority to inspect all facilities (data, records, collection, ?processing and storage etc.) of the lower tenderers whenever necessary. The low ?bidders should cooperate with the temple during the said inspection period.? XIX.? To ensure proper hygienic conditions are maintained in the ghee manufacturing ?process supplied by low bidders and the use of good quality raw materials in ?ghee manufacturing units, the temple authorities, endowment authorities, ?APDDCF Limited officials or independent auditors are empowered to conduct ? surprise inspections.? XX.? The temple will have the cow ghee supplied by the lowest bidders tested by a ?third-party lab from a renowned NABL (National Accreditation Board for Testing ?and Calibration Laboratories) accredited laboratory once in every 3 months.? XXI.? Cow ghee which was supplied by the lowest bidders, Devasthanam will be tested ?by a third-party lab from a renowned NABL (National Accreditation Board for ?Testing and Calibration Laboratories) accredited laboratory every month. ? XXII.? Bills will be paid only after obtaining the Lab reports certifying the Cow ?Ghee supplied are safe & good Quality as per food safety rules. ? XXIII.? Payments will be made subject to approval of the tender by the Commissioner, ?Endowments Department, Vijayawada. If the tender is not approved and supply was ?taken then 75% of the total bill will be paid as per the circular instructions. Remaining ?amount will be paid after getting approval of the Tender.? XXIV.? Cow ghee which was supplied by the lowest bidders, Devasthanam will be tested ?by the CALF (Center for Analysis and Learning in Livestock and Food) lab twice a ?year.? XXV.? The approved tenderer will be in force from the date of approval. If the ?Executive Officer feels it is necessary to extend the period of contract time ?beyond tender completion date he can extend the period upto 3 more months ?for which the approved tenderer has to supply Cow Ghee, for the approved ?rates, if he fails to supply Cow Ghee, the EMD will be forfeited and the EMD will be ?ordered to confiscate in faour of the Devasthanam. ? XXVI. If any of the above two (2) organizations fails to submit the lab reports against ?of the quality of the ghee as per the tender specifications or if any adulteration in ?the ghee supplied comes to the notice of the temple, The temple authority has ?rights Cancel the Tender at midway, the pending bills and EMD amount will not ?refund. Further the temple as a penalty fee, blacklist the temple from supplying ?ghee to any temple under the jurisdiction of the Endowments Department and ?impose heavy fines. The temple also has the authority to file criminal cases ?against the supplier.? XXVII. The prices quoted shall be firm and fixed from the date of submission of tender ?to the date of completion of the contract of supply in all respects. Any ? Requests for REVISION IN THE RATE OR RATES BY THE SUPPLIER SHALL NOT ?BE ENTERTAINED DURING THERATE CONTRACT PERIOD. ? XXVIII.? The temple will not be held responsible for any damages that may occur during ?the transportation of the cow ghee required by the low bidders. The bidders ?themselves will have to bear the necessary insurance during the transportation.? XXIX.? Tenderers should use only well-conditioned transport vehicles while transporting ?pure cow ghee to Devasthanam. If the temple faces any difficulties due to ? transport vehicles that are not in good condition, the other tenderers will be held ?responsible.? XXX.? The tender accepting authority i.e., the Executive officer, S.B.M.S.Devasthanam, ?Srisailam reserves the rights either to reject any or all tenders without assigning any ?reason there of. In this regard the decision of S.B.M.S.Devasthanam, Srisailam is final ?and binding on the tenderer without any recourse. "Any disputes arising from or ?relating to this tender shall be exclusively subject to the jurisdiction of the Judicial ?Magistrate of the First Class cum Junior Civil Judge Court in Srisailam" only. ? XXXI.? After the completion of the tender, the lowest bidder shall register the agreement ?on a non-judicial stamp paper of Rs. 110/- through the temple at their own ?expense, subject to all the above conditions.?

AS PER TENDER DOCUMENT

AS PER TENDER DOCUMENT

The bidder shall submit his response through Bid submission to the tender on eProcurement platform at www.apeprocurment.gov.in by following the procedure given below. The bidder would be required to register on the e-procurement market place https://tender.apeprocurement.gov.in and submit their bids online. Offline bids shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform. The bidders shall submit their eligibility and qualification details, Technical bid, Financial bid etc., in the online standard formats displayed in eProcurement web site. The bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of their eligibility criteria/technical bids and other certificate/documents in the eProcurement web site. The bidder shall sign on the statements, documents, certificates, uploaded by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required documents for the specific tender after uploading the same during the bid submission as per the tender notice and bid document. The Bidder shall also ensure prior to Final Bid submission that the Encryption certificate present in the DSC Key token is the same as that mapped into his Profile page in the Eprocurement system. Service provider shall not be responsible for Non-submission of Bid in case there is a variance in the Encryption certificate between the Key token and the Uploaded certificate in the Bidders profile in the Eprocurement system. Registration with eProcurement platform: For registration and online bid submission bidders may contact HELP DESK. https://tender.apeprocurement.gov.in Digital Certificate authentication: The bidder shall authenticate the bid with his Digital Certificate for submitting the bid electronically on eProcurement platform and the bids not authenticated by digital certificate of the bidder will not be accepted on the eProcurement platform. For obtaining Digital Signature Certificate, you may please Contact: You may please Contact Registration Authorities of any Certifying Authorities in India. The list of CAs are available by clicking the link https://tender.apeprocurement.gov.in/digital-signature.html# 3. Hard copies: i) Vide ref. G.O.Ms.No.174, I&CAD dept dated:1-9-2008, submission of original hard copies of the uploaded scanned copies of Proof of online Payment (Remittance)/BG towards EMD by participating bidders to the tender inviting authority before the opening of the price bid is dispensed forthwith. ii) All the bidders shall invariably upload the scanned copies of Proof of online Payment (Remittance)/BG in eProcurement system and this will be the primary requirement to consider the bid responsive. iii) The department shall carry out the technical evaluation solely based on the uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD in the eProcurement system and open the price bids of the responsive bidders. iv) The department will notify the successful bidder for submission of original hardcopies of all the uploaded documents Proof of online Payment (Remittance)/BG towards EMD prior to entering into agreement. v) The successful bidder shall invariably furnish the original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents of the uploaded scan copies to the Tender Inviting Authority before entering into agreement, either personally or through courier or post and the receipt of the same within the stipulated date shall be the responsibility of the successful bidder. The department will not take any responsibility for any delay in receipt/non-receipt of original Proof of online Payment (Remittance)/BG towards EMD, Certificates/Documents from the successful bidder before the stipulated time. On receipt of documents, the department shall ensure the genuinity of the Proof of online Payment (Remittance)/BG towards EMD and all other certificates/documents uploaded by the bidder in eProcurement system. In support of the qualification criteria before concluding the agreement. 4. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008 Deactivation of Bidders If any successful bidder fails to submit the original hard copies of uploaded certificates/documents, Proof of online Payment (Remittance)/BG towards EMD within stipulated time or if any variation is noticed between the uploaded documents and the hardcopies submitted by the bidder, as the successful bidder will be suspended from participating in the tenders on eProcurement platform for a period of 3 years. The eProcurement system would deactivate the user ID of such defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority in the system. Besides this, the department shall invoke all processes of law including criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid delays in the tender process for execution of the development schemes taken up by the government. Other conditions as per tender document are applicable. The bidder is requested to get a confirmed acknowledgement from the Tender Inviting Authority a proof of Hardcopies submission to avoid any discrepancy. 5. Payment of EMD: It is mandatory for all participant bidders to electronically pay EMD Online by utilizing the 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank and/or Axis Bank Payment Gateways to facilitate the transaction. This is in compliance as per G.O.Ms. 08 dated 08.05.2016. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. In addition to this, Bidders can also pay the EMD through Download of PDF format of RTGS Challan for respective Payment gateway and pay the EMD through their Parent Bank account. Once the EMD is received by the EProcurement application, Bidders can automatically continue with their Bid Submission online. IMPORTANT NOTE REGARDING EMD PAYMENT: 1. Bidders are encouraged to use only Net banking facility for payment of EMDs as far as possible for faster refunds in case of unsuccessful Bids for the Tender. 2. Bidders are advised not to use RTGS Challan downloads at the penultimate hour of Bid submission closing as any delay by their banker would not enable Bid submission on the platform. Please allow a minimum of 60 minutes for enabling 'Continuation of Bid Submission' from the time the Pool Account receives credit of the EMD from the Bidders Bank for both NEFT and RTGS Transfers. For RTGS Transfers, the Pool Account can get immediate credit whereas NEFT transfers would follow RBI Payment Cycle time. 3. Bidders are advised to pay EMD Online atleast T-1 or T-2 days before Bid submission closing date (T= Bid submission closing date) to avoid last minute delays and denials of successful Bid submission and to take care of any delays in Banking procedures. Un Successful Bidder EMD Refund process: - The bid is declared unsuccessful, under the following circumstances. Bid submitted by the bidder is not the lowest bid. Upon Finalization of the L1 Bid. Technical Disqualification of the Bid in case of 2 cover system. EMD paid but bid not submitted EMD refund will be initiated by the Tender Inviting Authority directly and through Online only and through the same payment channels as EMD received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund), within 30 days from the date of publishing the Decision / Result. However, Service Provider /GoAP will not be held responsible for the delays occurring due to banking channels/procedures/processes of the respective vendor. IMPORTANT NOTE REGARDING EMD REFUNDS: Bidders are requested to use discretion in their choice of payment channel for remittance of EMD. Time taken for Refunds under Ideal conditions: 1. Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT timings of RBI. 2. Credit card/ Debit card: 7-10 working days from time of initiation of refund by the Tender Inviting Authority. However, this may be longer in case of certain bank cards. In case of delays, bidders are requested to contact the Card issuing Bank for faster resolution. 6. Payment of Transaction Fee: It is mandatory for all the participant bidders from 1st January 2006 to electronically pay a Non-refundable Transaction fee to M/s. APTS , the service provider through 'Payment Gateway Service on E-Procurement platform'. The Electronic Payment Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct Debit facility/Net Banking of ICICI Bank, Axis Bank to facilitate the transaction. This is in compliance as per G.O.Ms. 13 dated 07.05.2006. A GST of 18.00% + Bank charges on the transaction amount payable to APTS shall be applicable. The participating bidders will pay a transaction fee @ 0.03% of ECV (estimated contract value) with a cap of Rs.10,000/- (Rupees ten thousand only) for all works with ECV upto Rs.50 crores, and Rs.25,000/- (Rupees twenty five thousand only) for works with ECV above Rs.50 crores, at the time of bid submission electronically. For tenders wherever ECV is not available i.e., for goods and services, the transaction fee shall be calculated on quoted value. GST as levied by the GOI on transaction fee, electronic payment gateway charges shall be borne by the bidders. 7. Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of ECV (estimated contract value) with a cap of Rs. 10,000 (Rupees ten thousand only) for all works with ECV upto Rs.50 Crores, and Rs. 25,000/- (Rupees twenty-five thousand only) for works with ECV above Rs.50 Crores, from successful bidders on eProcurement platform before entering into agreement / issue of purchase orders, towards eprocurement fund in favour of Managing Director, APTS . There shall not be any charge towards eProcurement fund in case of works, goods and services with ECV less than and upto Rs. 10 lakhs 8. Tender Document: The bidder is requested to download the tender document and read all the terms and conditions mentioned in the tender Document and seek clarification if any from the Tender Inviting Authority. Any offline bid submission clause in the tender document could be neglected. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda issued by the Tender Inviting Authority on time-to- time basis in the E-Procurement platform. The Department calling for tenders shall not be responsible for any claims/problems arising out of this. 9. Bid Submission Acknowledgement: The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the e-procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. The Government of AP are not responsible for incomplete bid submission by users.