Indian Air Force Portable PA System Tender Leh Jammu & Kashmir 2026 with Installation, Testing & Commissioning
Bid Publish Date
04-Aug-2026, 8:49 am
Bid End Date
14-Aug-2026, 9:00 am
EMD
₹60,000
Value
₹14,98,700
Location
Progress
RAKey Highlights
- • Scope includes installation, testing and commissioning of a mixed AV bundle
- • EMD amount of ₹60,000; delivery terms flexible with 25% quantity variation
- • Warranty: 1 year from final acceptance at consignee location
- • OEM turnover and bidder turnover criteria with 3-year financial history required
- • 24 total items in BOQ; no formal product-specifications listed in tender
- • Mandatory: on-site installation and commissioning; testing for acceptance
- • Important: ensure OEM authorizations and technical bid compliance
- • Geographical focus: Leh, Jammu & Kashmir (194101)
Tender Overview
The Indian Air Force, Department Of Military Affairs, seeks Supply Installation Testing and Commissioning of a wide range of portable audio equipment in Leh, Jammu & Kashmir (postal code 194101). Estimated value is ₹14,987,00 with an EMD of ₹60,000. The catalogue includes diverse items such as portable PA systems, 800W speaker with amplifier, 600W amplifier, 400W portable speaker with stand, Dolby Atmos soundbar, wireless bass module, wireless rear speakers, 32W wall speaker, aux cables, wireless microphones, mic stands, KVM module, HDMI splitters, mixers, HDMI cables, and related accessories. Scope includes installation and testing as part of supply. The tender emphasizes delivery terms and turnover criteria, with a 1-year warranty post-acceptance. Unique aspects include a multi-item audio-visual bundle under a single contract and potential quantity adjustments up to 25% during contract execution. The tender is targeted to qualified bidders capable of handling complex AV deployments in a military context.
Location: Leh, Jammu & Kashmir; Organization: Indian Air Force; Product Category: portable PA system and allied audio equipment; Key differentiator: mixed AV portfolio with installation and commissioning requirements; Unique aspect: option to adjust quantity during contract within specified limits.
Key Specifications
-
Portable PA system and related audio equipment package
-
Total of 24 items in BOQ with installation and testing scope
-
Estimated value ₹14,987,00; EMD ₹60,000
-
1-year warranty from final acceptance
-
Delivery location: Leh, Jammu & Kashmir; military context
-
No explicit product standards listed in tender
Terms & Conditions
-
EMD ₹60,000; 3-year turnover history required
-
25% quantity variation rights during contract
-
1-year warranty from final acceptance; on-site installation
-
Supply, installation, testing and commissioning included
-
OEM turnover criteria; bidder turnover criteria
Important Clauses
Payment Terms
Not explicitly stated; follow standard government procurement payment terms aligned with installation and commissioning milestones.
Delivery Schedule
Delivery period linked to original delivery order; extended delivery time for increased quantity is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Penalties or LD terms to be defined in contract; ensure compliance with on-site installation timelines and AMC expectations.
Bidder Eligibility
-
Minimum average annual turnover as specified in bid document for bidder
-
OEM turnover criteria met by the primary product OEM in case of bunch bids
-
Experience in supply and deployment of AV equipment in defense or government settings
Reverse Auction Schedule
Start
25-Aug-2026, 9:00 am
End
26-Aug-2026, 9:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1712
Category
portable PA system
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
portable PA system , 800W speaker with amplifier , 600W amplifier , 400W portable speaker with stand , dolby atmos soundbar , wireless bass module , wireless rear surrounded speakers , 32W wall speaker , aux cable variable length and jack , wireless microphone , wired microphone , mic stand large , speaker with stand 100W and 200W , kvm module 4 channel , hdmi splitter 6 channel , mixer 12 channel , hdmi cable variable length , speaker cable , extension board , dice mic with portable neck , coller mike wireless , omnidirectional conference desktop mike , accessories , installation commissioning and testing
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
LEH
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | LEH | LEH | - | - | 5 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9556966.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
24 Items Sign in to view GEM price trends Sign in for GEM prices
portable PA system
portable PA system
800W speaker with amplifier
800W speaker with amplifier
600W amplifier
600W amplifier
400W portable speaker with stand
400W portable speaker with stand
dolby atmos soundbar
dolby atmos soundbar
wireless bass module
wireless bass module
wireless rear surrounded speakers
wireless rear surrounded speakers
32W wall speaker
32W wall speaker
aux cable variable length and jack
aux cable variable length and jack
wireless microphone
wireless microphone
wired microphone
wired microphone
mic stand large
mic stand large
speaker with stand 100W and 200W
speaker with stand 100W and 200W
kvm module 4 channel
4 port kvm module
hdmi splitter 6 channel
hdmi splitter 6 channel
mixer 12 channel
mixer 12 channel
hdmi cable variable length
hdmi cable variable length
speaker cable
speaker cable
extension board
extension board
dice mic with portable neck
dice mic with portable neck
coller mike wireless
coller mike wireless
omnidirectional conference desktop mike
omnidirectional conference desktop mike
accessories
accessories
installation commissioning and testing
installation commissioning and testing
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | portable PA system | portable PA system | 5 | pieces | atg21leh | 15 | |
| 2 | 800W speaker with amplifier | 800W speaker with amplifier | 3 | pieces | atg21leh | 15 | |
| 3 | 600W amplifier | 600W amplifier | 3 | pieces | atg21leh | 15 | |
| 4 | 400W portable speaker with stand | 400W portable speaker with stand | 2 | pieces | atg21leh | 15 | |
| 5 | dolby atmos soundbar | dolby atmos soundbar | 2 | pieces | atg21leh | 15 | |
| 6 | wireless bass module | wireless bass module | 2 | pieces | atg21leh | 15 | |
| 7 | wireless rear surrounded speakers | wireless rear surrounded speakers | 6 | pieces | atg21leh | 15 | |
| 8 | 32W wall speaker | 32W wall speaker | 24 | pieces | atg21leh | 15 | |
| 9 | aux cable variable length and jack | aux cable variable length and jack | 32 | pieces | atg21leh | 15 | |
| 10 | wireless microphone | wireless microphone | 20 | pieces | atg21leh | 15 | |
| 11 | wired microphone | wired microphone | 20 | pieces | atg21leh | 15 | |
| 12 | mic stand large | mic stand large | 7 | pieces | atg21leh | 15 | |
| 13 | speaker with stand 100W and 200W | speaker with stand 100W and 200W | 9 | pieces | atg21leh | 15 | |
| 14 | kvm module 4 channel | 4 port kvm module | 5 | pieces | atg21leh | 15 | |
| 15 | hdmi splitter 6 channel | hdmi splitter 6 channel | 6 | pieces | atg21leh | 15 | |
| 16 | mixer 12 channel | mixer 12 channel | 2 | pieces | atg21leh | 15 | |
| 17 | hdmi cable variable length | hdmi cable variable length | 30 | pieces | atg21leh | 15 | |
| 18 | speaker cable | speaker cable | 1,500 | meters | atg21leh | 15 | |
| 19 | extension board | extension board | 15 | pieces | atg21leh | 15 | |
| 20 | dice mic with portable neck | dice mic with portable neck | 4 | pieces | atg21leh | 15 | |
| 21 | coller mike wireless | coller mike wireless | 8 | pieces | atg21leh | 15 | |
| 22 | omnidirectional conference desktop mike | omnidirectional conference desktop mike | 5 | pieces | atg21leh | 15 | |
| 23 | accessories | accessories | 1 | as required | atg21leh | 15 | |
| 24 | installation commissioning and testing | installation commissioning and testing | 1 | as required | atg21leh | 15 |
Categories
20
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate for turnover
Experience certificates of similar AV supply and deployment
EMD submission proof
Technical bid submission documents demonstrating compliance
OEM authorization letters or proof of OEM capability
Installation, commissioning and testing plan or methodology
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the portable PA system tender in Leh JK?
Bidders must meet turnover criteria for both bidder and OEM, submit ₹60,000 EMD, provide GST/PAN, experience certificates, audited financials, OEM authorizations, and a detailed installation-testing-commissioning plan. Ensure on-site deployment capabilities in high-altitude environments and adherence to tender scope including 24 listed items.
What documents are required for the IAF audio equipment bid in Leh?
Required documents include GST certificate, PAN, audited financial statements or CA certificate showing turnover, experience certificates, EMD proof, technical bid, OEM authorization, and installation/commissioning methodology. Submit all documents as part of the bid package.
What are the essential delivery and warranty terms for this IAF tender?
Delivery, installation, testing and commissioning are included; final warranty is 1 year from acceptance. Ensure timely delivery per original order, with option to adjust quantity by up to 25% during contract and during extended delivery, minimum 30 days extension.
What is the EMD amount for the Leh audio equipment procurement?
The bid requires an EMD of ₹60,000. Submit via the specified payment method with your bid; ensure EMD validity through the bid evaluation period and contract signature.
How does the 25% quantity option affect delivery timelines?
Quantity adjustments up to 25% are permissible at contracted rates. Additional time is computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days, and may extend through the extended delivery period.
What is the scope of supply for the IAF AV package in Leh?
Scope includes Supply Installation Testing and Commissioning of 24 listed items, including 800W/600W/400W audio components, HDMI, KVM, mixers, and wireless mic systems, with on-site testing and acceptance at consignee location.