Bharat Coking Coal Limited Gem Tender for Goods Supply in Dhanbad Jharkhand 1 Year Warranty 2026
Progress
Key Highlights
- • Organization requires OEM warranty certificates and a 1-year warranty period
- • 25% quantity variation option during and after contract; impact on delivery timelines
- • GST compliance: bidder bears GST details; invoice in consignee name with consignee GSTIN
- • End User Certificate in buyer format; EFT mandate and PAN/GSTIN submissions
- • Scope limited to supply of goods; installation/ commissioning may be included
- • GeM portal submission; service network required within India
Tender Overview
Organization: Bharat Coking Coal Limited (Coal India Limited) seeks supply of Goods across five items in Dhanbad, Jharkhand. The tender covers multiple item categories (ITEM1–ITEM5) with an estimated value not disclosed and no specific start/end dates available. A key differentiator is the option clause enabling quantity adjustments up to 25% of bid/contract quantity, affecting delivery timelines and costs. The scope is strictly the supply of goods, with emphasis on post-sale support and OEM warranty submission. The tender relies on standard procurement practices through the GeM portal, with GST compliance noted.
Technical Specifications & Requirements
- Delivery & option clause: quantity may be increased up to 25% of original bid quantity; extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
- GST & invoicing: bidder bears GST applicability; invoice must be in consignee name with consignee GSTIN; GST portal payment confirmed with scanned GST invoice copy.
- Documents at bid submission: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate as per buyer format; OEM warranty certificates at delivery; service centers in INDIA for after-sales; installation/training/maintenance capability details.
- Warranty & service: minimum 1 year warranty from final acceptance; OEM warranty certificates required; post-sales service network to cover consignee locations.
- Scope: bid price must include all cost components; only supply of goods; at least basic installation/ commissioning if included in scope.
Terms, Conditions & Eligibility
- EMD/price terms: EMD amount not disclosed; GST compliance referenced; option clause allows quantity fluctuation up to 25%. Payment terms align to standard GeM practices; late delivery penalties not specified.
- Eligibility: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate in buyer format; OEM authorizations may be required; service capability details to be uploaded.
- Warranty & service: 1 year warranty; installation/training/maintenance capabilities; service centres in India; post-delivery support commitments.
Key Specifications
-
Five-item BOQ with unspecified quantities; focus is on GOODS supply
-
Delivery period linked to original delivery date; option to extend with formula
-
1-year OEM warranty; installation/training/maintenance capability required
-
GeM portal invoicing with consignee GSTIN; GST paid as per actuals
-
End User Certificate support and post-sales service network in INDIA
Terms & Conditions
-
25% quantity variation rights at placement and during currency
-
GST compliance responsibility on bidder; invoicing in consignee name
-
End User Certificate required; EFT mandate and PAN/GSTIN submissions
Important Clauses
Payment Terms
GST and invoicing rules; payment through GeM portal with GST confirmation
Delivery Schedule
Delivery periods based on original schedule; extended time formula with minimum 30 days
Penalties/Liquidated Damages
Penalties not explicitly stated; option clause implies delivery risk management
Bidder Eligibility
-
PAN Card available
-
GSTIN registered
-
End User Certificate accepted in buyer format
Tender Data
Bid Details
Quantity
28
Category
ITEM1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ITEM1 , ITEM2 , ITEM3 , ITEM4 , ITEM5
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Dhanbad
Delivery Pincodes
828101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rakesh Kumar | 828101,Office of Depot Officer ,Regional Store Sijua Area , Post Office BANSJORA (SUB OFFICE), DHANBAD, JHARKHAND | Dhanbad | Jharkhand | 828101 | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9884621.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
ITEM1
EARTH MEGGER
ITEM2
LIFTING PULLING MACHINE
ITEM3
CRIMPER TOOLS COMPLETE SET
ITEM4
SILICON RUBBER COMPOUND
ITEM5
CRIMPING TOOL
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ITEM1 | EARTH MEGGER | 1 | pieces | [email protected] | 15 | |
| 2 | ITEM2 | LIFTING PULLING MACHINE | 1 | pieces | [email protected] | 15 | |
| 3 | ITEM3 | CRIMPER TOOLS COMPLETE SET | 1 | pieces | [email protected] | 15 | |
| 4 | ITEM4 | SILICON RUBBER COMPOUND | 24 | kg | [email protected] | 15 | |
| 5 | ITEM5 | CRIMPING TOOL | 1 | pieces | [email protected] | 15 |
Categories
10
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
End User Certificate in buyer’s standard format
OEM authorization (if applicable)
OEM warranty certificates
Service centre details near consignee locations
GST invoice and GST portal payment confirmation screenshot
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid in the Bharat Coking Coal Limited tender in Dhanbad Jharkhand 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and End User Certificate in the buyer format. Ensure GeM portal registration and upload OEM warranties. The bid should cover all five items with a price that includes potential 25% quantity variation.
What documents are required for GeM goods supply tender in Dhanbad?
Required documents include PAN Card, GSTIN certificate, cancelled cheque, EFT mandate, End User Certificate, OEM authorization if applicable, and OEM warranty certificates. Service center details within India must be provided for after-sales support.
What are the delivery and quantity variation terms for this tender?
The buyer may increase or decrease the quantity up to 25% at contract placement or during currency. Delivery time scales follow: additional time = (increase/original) × original delivery period, minimum 30 days, with possible extension to the original period.
Which warranty and post-sale support are required for the goods supply?
A minimum of 1-year warranty from final acceptance is required. OEM warranty certificates must be supplied at delivery. A well-established installation, commissioning, training, and maintenance service group in India is required, with service centers near consignee destinations.
What invoicing and GST compliance details must bidders follow?
Invoices must be raised in the consignee’s name with the consignee GSTIN. Scanned GST-invoice and GST portal payment confirmation screenshots must be uploaded on GeM during submission; GST reimbursed per actuals or the lower quoted rate.
What is the scope of supply for this Bharat Coking Coal Limited tender?
Scope is strictly the supply of goods for five items. If installation is included, it must be stated; otherwise response should reflect goods-only supply. The bid must incorporate all cost components within the quoted price.
Are OEM authorizations and service centers mandatory for participation?
Yes, OEM authorizations should be provided if applicable, and details of service centers located in India must be uploaded to demonstrate after-sales support capability.