Indian Navy Flower Decoration Tender Kochi War Memorial 2026 - Pre Bid Mandatory, MSME/GST Compliance
Progress
Key Highlights
- • Dedicated toll-free service support required from bidder/OEM
- • Escalation matrix with telephone numbers must be provided
- • Pre-bid meeting is mandatory for all bidders
- • MSME certificate, turnover, and past experience documents required
- • 25% contract quantity or duration variation clause
- • Delivery and installation at KOCHI 682001
- • No BOQ items; scope is for flower decoration services
- • Proof for past experience can be contract copies with invoices or client execution certificates
Tender Overview
The Indian Navy invites bids for flower decoration services to enhance a War Memorial at Kochi, Kerala. The procurement focuses on a professional decoration scope, with attention to timely installation and setup at THE COMMANDING OFFICER, IN S DRONACHARYA FORT, KOCHI 682001. Bidders must address the 25% bid-clause flexibility and ensure dedicated service support. Documentation includes GST, PAN, and ECS mandates, with mandatory pre-bid participation. This opportunity targets bidders with relevant event decoration experience, MSME eligibility, and financial stability. Unique aspects include on-site installation and potential scope adjustments up to 25% prior to contract issuance and during execution.
Technical Specifications & Requirements
- Service category: Flower decoration for memorial events (no BOQ items issued)
- Location for delivery/installation: KOCHI, Kerala
- Eligibility: MSME certificate, annual turnover as per bid, past experience evidence
- Documents: GST certificate, PAN, cancelled cheque, ECS mandate
- Pre-bid meeting: Mandatory for all bidders
- Non-specified technical specs require bidders to propose material quality, design aesthetics, and setup timeline consistent with memorial ceremony needs
- Support: Dedicated/ toll-free service contact; escalation matrix required
- Contract scope: 25% quantity/duration flex allowed; lump-sum variations possible with consent
- Compliance: Upload required certificates to avoid bid rejection
- Experience proofs: Contract copies with invoices or client execution certificates accepted
Terms, Conditions & Eligibility
- EMD/financial: Not explicitly disclosed; ensure financial standing per ATC
- Delivery/installation: At Kochi address, as per scope
- Payment: Terms not detailed; expect standard government payment procedures per contract
- Documentation: GST, PAN, MSME, turnover, past experience, as per bid documents
- Penalties: LD and performance considerations not specified
- Pre-bid: Attendance mandatory
- OEM/support: Dedicated service line and escalation matrix required
- Clause: 25% scope variation rights for buyer prior to/after contract issuance
Key Specifications
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Flower decoration services for War Memorial
-
Delivery/installation location: KOCHI, Kerala
-
Pre-bid meeting mandatory
-
Scope variation up to 25% allowed
-
Dedicated service support contact and escalation matrix
Terms & Conditions
-
25% scope/duration variation at bidding/contract stage
-
Mandatory pre-bid meeting for all bidders
-
MSME, GST, PAN, and turnover documentation required
Important Clauses
Payment Terms
Payment terms are not explicitly detailed in the provided text; bidders should expect standard government payment terms after submission and successful completion as per contract.
Delivery Schedule
Installation/delivery at THE COMMANDING OFFICER, INS DRONACHARYA FORT, KOCHI 682001; delivery timeline to be defined in the contract.
Penalties/Liquidated Damages
No explicit LD percentage provided; bidders should review ATC/Corrigendum for penalty details.
Bidder Eligibility
-
MSME certificate holder
-
Demonstrated turnover aligning with bid value
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Past experience with flower decoration or event decor for memorials
Tender Data
Bid Details
Quantity
1
Similar Category
Fresh Cut Floral Bouquet Service
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Custom Bid for Services - HIRING OF FLOWER DECORATION FOR WAR MEMORIAL (AS PER SCOPE OF WORK)
Pre-Bid & Qualification
Pre-Bid Date
17-08-2026 11:00:00
Pre-Bid Venue
CONFERENCE HALL ,INS DRONACHARYA , FORT KOCHI - 682001 POC - CDR N ABRANANDAM - 7674945109
Delivery Details
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Ernakulam | Ernakulam | - | - | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
GeM-Bidding-9723362.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST certificate
PAN card copy
Cancelled cheque
ECS mandate
MSME certificate
Turnover documentation as per bid
Past experience evidence as per bid (contracts, invoices, execution certificates)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Indian Navy flower decoration tender in Kochi 2026
Bidders must attend the mandatory pre-bid meeting, submit GST and PAN, provide MSME certificate, and furnish turnover and past experience proof. Ensure ECS mandate and cancelled cheque are ready, and upload all required certificates with the bid to avoid rejection. Follow scope of work for memorial decoration.
What documents are required for the flower decoration tender in Kochi
Submit GST certificate, PAN card, cancelled cheque, ECS mandate, MSME certificate, turnover proof, and past experience documents. Ensure client execution certificates or contract copies with invoices are included as evidence of prior work relevant to memorial decor.
What is the scope variation allowance for this memorial decoration contract
The buyer may increase or decrease contract quantity or duration up to 25% before issuance and during execution, with consent for lump-sum workloads. Plan contingencies for design, material, and labor adjustments within this limit.
What are the delivery location and installation requirements for Kochi
Delivery/installation must occur at THE COMMANDING OFFICER, INS DRONACHARYA FORT, KOCHI 682001. Ensure on-site setup aligns with memorial event timing and local regulations; coordinate with navy authorities for access and schedules.
What ongoing service support is required for this flower decor bid
Provide a dedicated toll-free service line and an escalation matrix with contact numbers. The bidder/OEM must guarantee responsive service for decor maintenance, replacements, and on-site adjustments during the event period.
What qualifies as past experience proof for eligibility
Acceptable proof includes contract copies with invoices and bidder self-certification, client execution certificates, or third-party release notes confirming decor services for similar memorial or event projects.
When is the pre-bid meeting for this procurement in Kerala
The pre-bid meeting is mandatory; attendees should register per the bid documents and participate to gain necessary clarifications on scope, timelines, and documentation requirements for the Kochi memorial decoration tender.
What payment terms should bidders anticipate for this navy decor contract
Detailed payment terms are not specified; bidders should expect standard government terms post-delivery and acceptance. Confirm terms during the pre-bid meeting and in the final contract, including any milestone payments.