Regional Plant Resource Centre Odisha Audio Equipment Tender 2026 KHORDHA ISI/AAA/TRTL Standards
Progress
Tender Overview
The Regional Plant Resource Centre of the Forest And Environment Department Odisha, located in KHORDHA, Odisha, invites bids for audio production equipment including Wired Microphone (V2), Audio Digital Signal Processor (DSP), Audio Mixer (V2), and Speaker (V3). The procurement scope covers multiple audio categories with a focus on modern classroom/studio integration capabilities. The contract allows quantity variations up to 25% at contracted rates, with delivery time adjustments based on extended periods. Data Sheet alignment and non-obsolescence validation are emphasized to ensure at least a 5-year market-life for offered items. Unique clauses include Malicious Code Certification and OEM data-sheet matching. The estimated value and EMD are not disclosed in the tender data.
Technical Specifications & Requirements
Current tender data lacks explicit technical specs. Available details confirm inclusion of the following product categories:
- Wired Microphone (V2)
- Audio Digital Signal Processor (DSP)
- Audio Mixer (V2)
- Speaker (V3)
A data sheet upload is mandatory for bid validation, with OEM authorizations and product performance metrics to be verified against offered parameters. Bidders should ensure that all items are not declared end-of-life before the specified residual market life. The tender requires a malicious code certificate and adherence to data-sheet vs. product specs. No BOQ items are listed, signaling a potential evaluation-based qualification process for these audio equipment categories.
Terms, Conditions & Eligibility
- EMD amount and exact payment terms are not disclosed in the provided data; bidders must verify GST applicability and ensure GST compliance per actuals.
- Bidders must demonstrate non-liquidity, no bankruptcy, and provide an undertaking confirming financial stability.
- Quantity adjustments up to 25% during contract execution; delivery timeline adjusted proportionally, with a minimum of 30 days.
- Data Sheet matching, OEM authorization, and a Malicious Code Certificate are mandatory.
- Notwithstanding generic terms, bidders should ensure 5-year residual market life for offered items and avoid obsolete products.
Key Specifications
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Product categories: Wired Microphone (V2), Audio DSP, Audio Mixer (V2), Speaker (V3)
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Data Sheet alignment with offered models and performance parameters
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OEM authorizations for all listed audio products
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Malicious Code Certificate confirming no embedded harmful software
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5-year residual market life requirement for all items
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No BOQ items listed; emphasis on pre-qualification via data sheets and compliance
Terms & Conditions
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25% quantity variation allowed at bid and during contract execution
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Delivery period adjustments based on extended period calculations (minimum 30 days)
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Mandatory Data Sheet upload and OEM authorizations
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Malicious Code Certificate required for all hardware/software
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GST as per actuals with bidder responsibility for applicability
Important Clauses
Delivery & Quantity Variations
Option to increase/decrease quantity by up to 25% at contracted rates; delivery periods recalculated with a minimum 30 days.
Data Sheet Verification
Bidder must upload complete product Data Sheets; buyers compare with offered parameters; mismatches can lead to rejection.
Malicious Code Certificate
Seller must certify hardware/software is free of embedded malicious code and will be liable for IPR-related breaches.
Bidder Eligibility
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No liquidation, court receivership, or bankruptcy proceedings
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Financial stability demonstrated via statements
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Experience supplying audio equipment (microphones, DSPs, mixers, speakers)
Tender Data
Bid Details
Quantity
13
Category
Audio Digital Signal Processor
Bid Type
Two Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
OEM Avg. Turnover
200
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Wired Microphone (V2) (Q2) , Audio Digital Signal Processor (Q3) , Audio Mixer (V2) (Q2) , Speaker (V3) (Q2)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751015
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramakanta Sahoo | 751015,Regional Plant Resource Centre Forest, Environment and Climate Change Department, Government of Odisha Nayapalli, Bhubaneswar 751015,Odisha, India | Khordha | Odisha | 751015 | 3 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9991342.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST registration certificate
PAN card
Data Sheet of offered products uploaded with bid
OEM authorizations for each product category
Malicious Code Certificate
Experience certificates (relevant audio equipment supply)
Financial statements to demonstrate financial standing
Any other specified data sheets or compliance certificates
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for audio equipment tender in Odisha KHORDHA 2026?
To bid for this Odisha audio equipment tender, ensure you submit Data Sheets for each item, OEM authorizations, and the Malicious Code Certificate. Provide GST details, financial statements, and an undertaking about non-obsolescence with a 5-year residual market life. The bid must reflect the 25% quantity variation clause and comply with delivery-time calculations.
What documents are required for this audio equipment bid Odisha?
Required documents include GST certificate, PAN card, Data Sheets, OEM authorizations, Malicious Code Certificate, experience certificates, and financial statements. Also upload data sheets matching offered specifications and provide a proof of non-obsolescence with OEM confirmation when submitting the bid in Odisha.
What are the key standards or certifications for audio equipment tender Odisha?
The tender emphasizes OEM data sheets and a Malicious Code Certificate; while explicit standard codes are not listed, ensure products are not end-of-life and comply with vendor data-sheet verifications and cybersecurity precautions for hardware/software integration.
When is the delivery deadline for Odisha audio equipment bid?
Delivery timing follows the option clause: delivery period adjusts with quantity variations up to 25%. The minimum extension is 30 days, calculated as (additional quantity/original quantity) × original period, starting from the last date of the original delivery order.
What is the importance of the Malicious Code Certificate in this Odisha tender?
The Malicious Code Certificate confirms that hardware/software does not contain embedded code that harms performance, steals data, or breaches IP rights. It is mandatory and non-compliance may lead to bid rejection or contract termination if issues arise.
How to verify data sheet compliance for audio equipment in KHORDHA?
Upload complete Data Sheets with model numbers and performance specs; buyers compare with offered parameters. Any unexplained mismatch can lead to bid rejection, so ensure exact parameter alignment (microphone type, DSP capabilities, mixer channels, speaker wattage).
What is the scope of quantity variation in this Odisha tender?
The purchaser reserves the right to increase or decrease bid quantity by up to 25% at contracted rates both at initial placement and during the currency of the contract, impacting delivery planning and scheduling.
Are OEM authorizations mandatory for all audio products in this bid?
Yes. The tender requires OEM authorizations for each product category offered, ensuring official vendor status and eligibility to supply wired microphones, DSPs, mixers, and speakers under the contract terms.