GEM

Registrar Of Companies ROC Bangalore Office Suite Software Tender 2025 - IS 550/Proprietary Office Suite with Cloud Storage 2025

Bid Publish Date

17-Nov-2025, 6:29 pm

Bid End Date

08-Dec-2025, 7:00 pm

Bid Opening Date

08-Dec-2025, 7:30 pm

EMD

₹22,000

Location

BANGALORE , KARNATAKA

Progress

Issue17-Nov-2025, 6:29 pm
AwardPending
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Quantity

55

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

The Registrar Of Companies (ROC) Bengaluru invites bids for a proprietary Office Suite package with cloud storage, under the Office Suite Software (V3) category in Karnataka. The procurement includes license types and a defined cloud storage quota in GB, with support duration details to be clarified by the OEM. Estimated scope covers software licenses and associated services, with delivery to the ROC-Foundation for Science Innovation & Development at the Indian Institute of Science, Bengaluru (560012). The bid emphasizes OEM-led installation and ongoing patch/upgradation support, with strict data sheet alignment and Malicious Code certification. EMD is ₹22,000 and the project site is Bengaluru, Karnataka.

  • Targeted location: BANGALORE, KARNATAKA
  • Organization: Registrar Of Companies (roc)
  • Product category: Office Suite Software (V3), Q2
  • Unique differentiator: OEM-approved installation, data sheet verification, and Malicious Code Certification
  • Delivery address: IISC Bengaluru Innovation Centre, 560012
  • EMD: ₹22,000
  • Scope: License types, licensing options, cloud storage, and support windows
  • No BOQ items; focus on software license procurement and related services

Technical Specifications & Requirements

  • Product category: Office Suite Package/Software (Proprietary Suite) with cloud storage
  • Licensing: clearly defined license types and licensing options; OEM/vendor should provide data sheet
  • Support windows: years of updates and upgradation not explicitly stated; ensure OEM offers patches/bug fixes within support period and version upgrades within support period (enter 0 if not provided)
  • Cloud storage: storage quota in GB (specific quantity to be confirmed in data sheet)
  • Data sheet validation: bid includes a data sheet; mismatches may lead to rejection
  • Installation: performed by OEM-certified personnel or OEM-authorized reseller
  • Malicious Code Certificate: vendor must certify software and hardware security compliance
  • Experience: supplier or OEM must have minimum 3 years of supplying similar govt-category products with verifiable contracts
  • Location of deployment: ROC/IFS Bengaluru, Karnataka

Terms, Conditions & Eligibility

  • EMD: ₹22,000 (payment terms to be clarified per tender)
  • Experience criterion: minimum 3 years of regular supply to Central/State Govt/PSU; contracts to be submitted
  • Installation/Commissioning: to be done by OEM-certified resource or OEM-authorized reseller
  • GST: bidders to verify applicable GST; reimbursement as per actuals or applicable rates, subject to quoted GST
  • Data Sheet: mandatory upload of product data sheet with bid; must align with offered specs
  • Malicious Code Certificate: required certification upon bid submission
  • Financial standing: no liquidation or bankruptcy; bidder to upload an undertaking
  • Delivery: address is IISC Bengaluru; option clause allows quantity adjustments up to 25% with extended delivery periods as described
  • Warranty/Support: terms depend on OEM offerings for patches and upgrades; confirm during bid

Key Specifications

  • Product: Proprietary Office Suite with Cloud Storage

  • Licensing: Types of licenses; Licensing Option; Office Suite Package/Software contains

  • Support: Years for Updates/Patches and Versions Upgrades (enter 0 if not provided)

  • Cloud Storage: Provided storage in GB

  • Installation: OEM-certified resource or OEM-authorized reseller

  • Security: Malicious Code Certificate

  • Experience: 3+ years with govt/PSU suppliers

  • Delivery: Bengaluru address; option clause up to 25% quantity change

Terms & Conditions

  • EMD amount: ₹22,000

  • 3 years govt/PSU experience requirement

  • Delivery to IISC Bengaluru, 560012

  • Data sheet alignment and Malicious Code Certificate required

  • OEM/Reseller installation necessary

  • GST applicable and reimbursement limits

Important Clauses

Payment Terms

GST handling on actuals; EMD ₹22,000 submitted with bid; delivery terms align with RFP

Delivery Schedule

Delivery may be extended using option clause up to 25% quantity change; minimum 30 days for added time

Penalties/Liquidated Damages

Details not specified in data; penalties may apply per standard govt tender terms

Bidder Eligibility

  • Not under liquidation, no court receivership

  • 3+ years govt/PSU supply experience with contract copies

  • OEM authorization or certified reseller for installation

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License Perpetual, 1 year Subscription, 2 year Subscription, 3 year Subscription
SCOPE OF LICENSE Licensing Option User Based, Device Based
OFFICE SUITE Proprietary Suite Microsoft 365, Polaris, Google Workspace, Zoho Workplace, Microsoft Office LTSC Standard, Microsoft Office LTSC Professional Plus, Microsoft Visio Standard 2024, Microsoft Visio LTSC Professional 2024
OFFICE SUITE Office Suite Package/Software contains Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Data Integration, Engineering Layouts, Process Maps, Network Diagrams, Flowcharts
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Cloud Storage Cloud Storage Provided (in GB) 0, 5, 15, 100, 200, 500, 1000, 2000, 3000, 5000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates from govt/PSU suppliers (3+ years)

4

Financial statements (financial capability)

5

EMD document for ₹22,000

6

Technical data sheet for offered Office Suite product

7

OEM authorization / reseller authorization

8

Malicious Code Certificate

9

Any installation/commissioning plan from OEM

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid on the Office Suite tender in Bengaluru 2025?

Bidders must submit GST, PAN, 3+ years govt/PSU supply experience proofs, and a data sheet for the offered Office Suite. Include ₹22,000 EMD and OEM authorization. Ensure Malicious Code Certificate is uploaded and installation is by OEM-certified personnel. Delivery address is IISC Bengaluru 560012.

What documents are required for ROC Office Suite bid in Karnataka?

Required documents include GST certificate, PAN, experience certificates showing 3+ years, audited financial statements, EMD ₹22,000, product data sheet, OEM authorization, Malicious Code Certificate, and installation/implementation plan by OEM-certified resources.

What are the licensing options for the Office Suite in this tender?

The tender specifies Types of License and Licensing Option for a Proprietary Office Suite with cloud storage. Bidders should provide the exact license model, number of seats, activation terms, and cloud storage quota in GB per the data sheet; ensure IS 550 or other relevant standards if applicable.

What is the delivery address for the ROC Karnataka tender?

Delivery and installation must occur at the Foundation for Science Innovation & Development, Innovation Centre, Indian Institute of Science, Bengaluru 560012, with commissioning by OEM-certified staff. Ensure alignment with data sheet and installation schedule in the bid.

What are the eligibility criteria for govt suppliers in this bid?

Bidders must have 3+ years of regular supply to Central/State Govt or PSU, submit relevant contracts for each year, provide OEM authorization or certified reseller confirmation, and demonstrate financial stability, including non-liquidation declarations.

What is the EMD amount and its payment terms in this ROC tender?

The EMD is ₹22,000. Submit the EMD as specified, with GST considerations noted; payment terms will follow vendor terms and any standard govt tender terms, typically post-delivery/verification. Ensure timely submission with bid to avoid disqualification.

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