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Indian Army Department Of Military Affairs Spare Parts Tender 2026 ISO 9001 Procurement in India

Bid Publish Date

21-Feb-2026, 9:23 pm

Bid End Date

04-Mar-2026, 9:00 am

Location

PATHANKOT , PUNJAB

Progress

Issue21-Feb-2026, 9:23 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

24

Category

Supporting Plate

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM of offered spare parts
  • • Advance sample approval: 2 samples within 5 days; modifications within 5 days
  • • Quantity variation clause: up to 25% increase during or after contract at contracted rates
  • • Delivery period adjustments tied to original delivery terms with minimum 30 days
  • • Mandatory documentation: PAN, GSTIN, cancelled cheque, EFT mandate, vendor code creation

Categories 24

BP INSTRUMENT FLUID MECHANICS EQUIPMENT SLIDER VALVES SOLID ROCKET MOTORS VERTICAL COOLER RUBBER GASKET COOLER NOZZLE VALVE SEALING RING FILTER RETAINERS FUEL INJECTION MAGNET VALVE FUEL FILTERS PNEUMATIC VALVES FREEZER FIRE SPRINKLER PNEUMATIC POSITIONER PNEUMATIC BLASTING MACHINE SOLENOID VALVES GASKETS AND SEALS INJECTORS AIRCRAFT HYDRAULIC SYSTEMS

Tender Overview

  • Organization: Indian Army, Department Of Military Affairs.
  • Product/Service: Spare parts and repair kits list including Supporting Plate, Roller, Pump Major Service Kit, Pressure Control Valve, Injector Nozzle, Oil Filter, Fuel Filter, Door Gasket 4040mm, and Repair Kit.
  • BOQ: 10 items in total; exact quantities not disclosed.
  • Location: location not disclosed by tender data; procurement context is military maintenance spares.
  • Key differentiator: ISO 9001 certification requirement for bidders or OEM; advance sample approval before bulk manufacturing; option to adjust quantity by up to 25% during and after contract.
  • Unique aspects: 5-day advance sample submission window; potential delivery period recalibration if sample approval is delayed; adherence to contract specifications for bulk supply.

Technical Specifications & Requirements

  • Standards: ISO 9001 certification required for bidder or OEM.
  • Sample process: Submit 2 samples within 5 days of award; buyer to approve or list modifications within 5 days.
  • Delivery logic: Delivery period starts after original delivery order; additional time proportional to quantity increase, minimum 30 days.
  • Quantity variance: Purchaser may increase quantity by up to 25% at contracted rates during or after order.
  • Documentation & compliance: Terms include vendor code creation, PAN, GST, cancelled cheque, EFT mandate.
  • EMD & value: Specific EMD amount and estimated value are not disclosed in data.
  • Quality & testing: If samples deviate, buyer may request new samples or terminate; bulk supply must follow approved sample.

Terms, Conditions & Eligibility

  • EMD/fees: EMD amount not disclosed in available data; bidders should anticipate standard government tender deposits.
  • Experience & turnover: Data sets emphasize ISO 9001 and OEM alignment; explicit years/turnover not provided.
  • Delivery: Delivery terms refer to original delivery period with option-based extensions; minimum extension window is 30 days.
  • Payment terms: Not specified in the provided data; bidders should prepare standard milestones and invoicing as per future contract.
  • Documents: Required: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documents.
  • Warranty & penalties: Not detailed; contract allows modification based on sample approval and may terminate for non-conformance.

Key Specifications

  • Product/service names: Supporting Plate, Roller, Pump Major Service Kit, Pressure Control Valve, Injector Nozzle, Oil Filter, Fuel Filter, Door Gasket 4040mm, Repair Kit

  • Quantities: 10 items in BOQ; exact quantities not disclosed

  • EMD/estimated value: Not disclosed in data

  • Experience: ISO 9001 certified bidder or OEM

  • Compliance: Advance sample approval process; 2 samples within 5 days; modifications within 5 days

  • Delivery: Original delivery period; extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Terms & Conditions

  • 25% quantity variation allowed during contract at contracted rates

  • Advance sample approval required within 5 days of award

  • ISO 9001 certification mandatory for bidder or OEM

Important Clauses

Payment Terms

Not specified in available data; bidders should anticipate standard government payment milestones in contract

Delivery Schedule

Delivery period starts from last date of original delivery order; extended period applies if option clause exercised

Penalties/Liquidated Damages

Termination possible for major deviations; no explicit LD rate disclosed in data

Bidder Eligibility

  • ISO 9001 certified bidder or OEM for offered spare parts

  • Ability to submit two advance samples within 5 days of contract award

  • Compliance with vendor code creation and bank EFT documentation

Documents 4

GeM-Bidding-9026764.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supporting Plate Supporting Plate 1 nos hemant6002 20
2 Roller Roller 5 nos hemant6002 20
3 Pump Major Service Kit Pump Major Service Kit 1 nos hemant6002 20
4 Pressure Control Valve Pressure Control Valve 1 nos hemant6002 20
5 Injector Nozzle Injector Nozzle 6 nos hemant6002 20
6 Oil Filter Oil Filter 1 nos hemant6002 20
7 Fuel Filter Fuel Filter 1 nos hemant6002 20
8 Door Gasket 4040mm Door Gasket 4040mm 1 nos hemant6002 20
9 Repair Kit Repair Kit 1 nos hemant6002 20
10 Injector Nozzle Injector Nozzle 6 nos hemant6002 20

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by bank

5

Vendor code creation documents

6

Any OEM authorization (if applicable) and ISO 9001 certificate

Frequently Asked Questions

Key insights about PUNJAB tender market

What documents are required for the Indian Army spare parts tender in India 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents; OEM authorizations and ISO 9001 certificates may be required for bidder or OEM. Ensure all copies are certified and legible to avoid bid rejection.

How does the 25% quantity variation clause affect delivery for the Army tender?

The purchaser may increase quantity up to 25% at contracted rates during or after the contract; delivery time adjusts based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What is the advance sample approval process for this defense procurement?

Two samples must be submitted within 5 days of contract award; buyer will approve or list modifications within 5 days; bulk supply must follow approved sample; delays in approval extend the delivery period without LD penalties.

Which standards are mandatory for bidders in this Indian Army tender?

Bidders must hold ISO 9001 certification for themselves or the offered OEM; ensure alignment with quality management systems and provide verification documents during bid submission.

When will bulk delivery occur after sample approval for the Army contract?

Bulk delivery aligns with the approved sample specifications; if there is buyer-side delay in sample approval, the delivery period is reset to reflect the period of delay and no liquidated damages apply for that delay.

What are the key spare parts included in this Army tender in India 2026?

The tender covers Supporting Plate, Roller, Pump Major Service Kit, Pressure Control Valve, Injector Nozzle, Oil Filter, Fuel Filter, Door Gasket 4040mm, and Repair Kit across 10 items in the BOQ.

What are the essential bidder eligibility criteria for this defense supply bid?

Eligibility centers on ISO 9001 certification, ability to supply the listed spare parts, and possession of PAN, GST, cancelled cheque, and EFT mandate; compliant vendor code creation is also required to participate.

What delivery terms should bidders anticipate for the Army maintenance parts tender?

Delivery terms reference an original delivery period with potential extensions; extension rules depend on the option clause and quantity changes; ensure readiness to scale production and coordinate with the buyer on revised timelines.